|
|
Jan. 10, 2025
For any questions regarding Workday@OK, please submit an inquiry through ServiceNow.
|
|
Workday@OK User Group Meeting
- Wednesday, Jan. 15, from 10:30 a.m.-noon.
- Invitation will be shared separately prior to the meeting.
|
|
|
| Report title |
Date |
Description |
| Approval from military status |
Jan. 15 |
The supervisor approval step will be removed for employees updating their military status. |
| New recruiting disposition reason – Failure of Selection Process |
Jan. 15 |
The recruiting disposition reason, Failure of Selection Process, will be added. Recruiters can select at the following stages: interview, background check, offer. |
| New recruiting disposition reason – Withdrawal Due to Work Schedule/Arrangement |
Jan. 15 |
The recruiting disposition reason, Withdrawal Due to Work Schedule/Arrangement, will be added. Recruiters can select at the following stages: screen, interview, offer, background check. |
| New voluntary termination reason – Dissatisfied with Work Schedule/Arrangement |
Jan. 15 |
The new voluntary termination reason, Dissatisfied with Work Schedule/Arrangement, will be added. |
| Recruiters acting as a hiring manager will be able to advance candidates |
Jan. 15 |
Agency recruiters who are also the hiring managers will be able to advance candidates as needed through the recruitment steps. |
| Journal line alerts for agency finance |
Jan. 15 |
Alerts have been enabled to notify agency finance partners of payroll journal lines in progress that will cause errors in PeopleSoft Financials. These notifications will be delivered in Workday@OK and via an email every two hours until the issue has been resolved. |
| VOBO termination reason removed |
Jan. 3 |
The termination reason for VOBO was removed due to the VOBO language being removed from statute. |
|
|
|
RPT00461 – HCM-Ops - Span of Control
Fields have been added, including Manager and Agency.
|
|
|
Communication distribution
In the continued spirit of improved communication, the Workday@OK Center of Excellence is revamping their communication distribution in 2025.
We've recently developed a new method to distribute Workday@OK-related communications that creates distribution lists based on the roles you have and functions you perform in Workday@OK. For example: If you have an HR role, you will automatically be added to any Workday@OK distributions related to performing HR functions within the system.
As we continue to make improvements, we have not stopped listening. You have the opportunity to bring your feedback directly to the Workday@OK team in real time by attending the User Group meetings, Office Hours and Release Live Sessions.
We appreciate your collaborative partnership in our quest for continuous improvement. If you have any questions about any Workday@OK items, submit an inquiry via the Service Portal.
|
|
|
What are NCCI codes (workers’ comp codes) and what action is needed?
The National Council on Compensation Insurance (NCCI) maintains more than 700 classification codes, known as NCCI codes. These four-digit codes represent the specific work duties and job classifications assigned to each employee and are used to determine risk exposure associated with particular job duties for workers’ compensation insurance.
Proper assignment of the classification codes is critical to have the correct base rates for a job. There are employees who have a blank NCCI code (workers’ comp code) placing them into an “Unknown” category, meaning employees are not assigned an NCCI class code in the system. Please review all employee NCCI classification codes for accuracy related to the employee’s job duties. When employees’ roles and duties change, their workers' compensation class code must also be reviewed for changes.
Action required: All employees must have a workers’ comp code entered in Workday@OK to ensure reporting is accurate. To avoid manual entries and excessive approvals, HCM's support team will be performing a bulk upload. All agencies must provide a spreadsheet with the employee ID and accurate workers’ comp code.
RPT00066 – Employee Information should be run and reviewed for any missing workers’ comp codes. Agencies must submit their spreadsheet to deanna.ferron@omes.ok.gov no later than Jan. 15. The Workday@OK project team will get the uploads done by Jan. 17. After this, agencies should run RPT00200 as part of the payroll process to ensure they don’t have blank NCCI codes when payroll runs.
If you are unsure of what code to use, please visit https://www.insurancexdate.com/classreport.php?search=&state=OK.
|
|
|
Need Workday@OK support?
Submit an inquiry through ServiceNow.
|
|
|
|
|
