Payroll
2024 1095-C and W-2 electronic options in Workday@OK
Agencies are encouraged to promote electronic-only access to year-end forms. The following information is provided to distribute to employees.
To avoid waiting for your 2024 Form 1095-C or your 2024 W-2 to arrive by mail, you can opt to go paperless only. When you choose to go paperless only, you will receive an electronic copy of the documents that can be downloaded and printed earlier than if electing both paper and electronic. Once you select to receive an electronic-only copy, you do not need to make the selection again in the future.
To elect electronic 1095-Cs:
- Navigate to the Worker Profile.
- Select Actions.
- Select Benefits.
- Select Change 1095-C Printing Election.
To elect electronic W-2s:
- Navigate to the Benefits and Pay app.
- Select My Tax Documents.
- Select the Edit button under Printing Election.
Those who have elected to receive both electronic and paper copies for their year-end documents will have them mailed by the required deadlines. Electronic versions will also be available by the deadlines. W-2s are due to employees by Jan. 31, 2025. 1095-C forms are due by March 3, 2025.
Agency payroll corrections – year-end review
Agencies should review all employee corrections for the year to ensure they have been processed by OMES HCM as requested. This includes cancellation of payroll warrants, overpayment refund requests, Social Security number changes and any other requests that affect W-2 reporting. For any requests identified as not yet processed, please email Jean Hayes or Alicia Reel at payrollreporting@omes.ok.gov for a status update.
Agencies should review all outstanding employee overpayments and collect required amounts from employees. After collection, please submit OMES Form 94P as applicable. Agencies will be entitled to receive refunds for all forms submitted by Friday, Dec. 13. After this date, refunds cannot be returned to the agencies; however, agencies are still required to submit the form after this date for employee wage corrections. Corrections due to overpayments will be posted to the employee’s 2024 W-2 for requests submitted through Friday, Jan. 3, 2025. Any corrections submitted after Jan. 3 will require a corrected W-2 or W-2C as applicable.
Agency address verification
Please verify the correct agency address is being used in Workday@OK. The agency address can be found on the Employee’s Earnings Statement. Please submit a ticket through ServiceNow to have the agencies address updated in PeopleSoft Financials.
December CAR Newsletter
View the December CAR Newsletter on the CAR newsletter page for additional year-end information. From there, you can subscribe to the newsletter. You can also subscribe to the newsletter via the Stay Connected sign-up button at the bottom of our homepage.
Human Capital Management
User guide – Add a custom organization assignment
This user guide works conjointly with the release item that references adding a worker to a custom organization. Access the user guide within Workday@OK Learning.
Benefits
December new hires
All December new hires must be entered as open enrollments. The central benefits partners will need to trigger the open enrollment for the employee. If you have December new hires, please submit requests through ServiceNow.
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