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 OMES welcomes Deputy Director Ryan Bair
OMES is excited to announce that Ryan Bair is joining OMES as our new deputy director of Legislative Services.
In this role, Deputy Director Bair will guide legislative efforts, shape policy and enhance our communication strategies. He will focus on agency improvements, legislative initiatives and effective communication with the communities we serve.
Please join us in welcoming him to the team!
 OMES names new general counsel and managing attorney
Tracy Osburn will serve as OMES general counsel; Lyna Mitchell will serve as the OMES managing attorney, reporting to the general counsel. Together, the two have a combined 30 years of experience and will work tirelessly to advance OMES and serve Oklahomans.
The General Counsel division of OMES will continue to report to the director, Rick Rose, and the newly named positions are effective immediately.
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In this issue:
Recent OMES press releases:
Deferred Maintenance status report
View the full Deferred Maintenance update for more details.
Select the image to view the status report.
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OMES October calendar of events. See more information below.
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Oct. 9: Fleet Listens recap
On Oct. 9, Fleet Management held a listening session focused on our services and operations. We appreciate the opportunity to answer questions and provide valuable information about our automatic vehicle location (AVL) and M5 systems. We encourage all agency fleet managers to explore the functionality of myGeotab as the system is a crucial tool in managing each agency's fleet. Thank you to all who attended the session, virtually or in person. The Fleet Management team would like to express our gratitude for your feedback as we seek to improve your experience working with our office.
For more CAM events, please visit our website.
Oct. 21: IS Listens – Customer Success session
Please join us Oct. 21 at 2-3 p.m. for a listening session with the Customer Success team focused on the Service Desk with the senior director of Customer Success and IT Operations, Aleta Seaman, and the director of Customer Success, Amy Max. to add to your calendar.
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Oct. 23: OK-ISAC Symposium
We are building a cybersecurity community in Oklahoma because cybersecurity is a community effort. now for the OK ISAC Symposium at InnoTech.
Oct. 23: CP Listens
Join us Oct. 23 from 1:30-2:30 p.m. to discuss your agency's needs and any topics you feel need our attention. Register in Workday@OK.
All month:
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 2024 State Suppliers Expo
Thank you to all state agencies who helped make this year's event a success! Your willingness to try new things and customer-focused mindset are crucial in forming partnerships with the private sector. Together, we are bettering the State of Oklahoma!
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 Deferred Maintenance update
The OMES deferred maintenance plan is underway with several significant developments during the month of September. The plan projects were identified by potential impact on building operations while maintenance has been scheduled by priority and criticality. The Facilities Management team is working through the beginning stages of the deferred maintenance process for initial priority projects.
There are three different process pathways that a deferred maintenance project can go through. The long route entails solicitations through the competitive bidding process and the fast-track pathway utilizes an on-call consultant to draft the project design and speed the process up. Lastly, there is the special programs pathway which utilizes OMES' Roofing Asset Management Program (RAMP) calling on preapproved roofers, or the Indefinite Delivery/Indefinite Quantity (IDIQ) program which utilizes preapproved architects, engineers and other consultants for quicker delivery of services. The process is outlined in this graphic:
Select the image to view the graphic.
There are 28 total projects in progress as of Sept. 20, 2024:
- One project was awarded to a construction firm.
- Three projects are awaiting a notice to proceed.
- Ten project design proposals are approved.
- Three project design proposals are under review.
- Two projects are awaiting a design proposal from the on-call consultant.
- Six projects have a design firm selected.
- Three projects were added to an existing renovation.
While not all construction projects will reach completion before the end of the fiscal year, all $56.25 million in funds will be allocated. Of which, $2,740,556.17 has been allocated to current projects.
OMES CAM is in the process of creating a deferred maintenance dashboard in collaboration with OMES Information Services. The dashboard will feature key metrics, including project statuses, budgets and timelines. The dashboard is in the final stages of development; stay tuned for more information.
View the full eight-year deferred maintenance plan. Previous monthly updates can be viewed on the CAM Newsletter archive.
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Sallisaw Veterans Home kitchen renovations.
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Sallisaw Veterans Home common area renovations.
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Sallisaw Veterans Home
The Sallisaw Veterans Home project is slated to be completed in January 2025. There are four buildings in total with two already turned over to the Department of Veterans Affairs (ODVA) for furniture installation and training on Sept. 20. Out of the four, building 400 is the most complete at this time. ODVA has scheduled furniture delivery to building 400 in October and building 300 shortly thereafter. Building 100 will be turned over to ODVA on Nov. 25, and building 200 will follow on Jan. 15, 2025, one month ahead of schedule. The State Fire Marshal has approved the turnover schedule and plan.
Building 400 is in the final stages with cleaning, final installation of doors and hardware and system testing. In August, building 300 completed the final installation of systems, flooring, interior trim, doors and hardware. The final clean and system testing for buildings 300 and 400 started the week of Sept. 13.
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Allen Wright Memorial Library
During September, the Allen Wright Library project has had a few developments. The on-site assessment and the architectural assessment were completed in early September. Also, the MEPF Assessment and the Structural Assessment Reports were completed and sent to Rees, the project construction manager.
This month, we hosted several project meetings with key players like our visioning workshop with the leadership team and listening sessions with leadership, staff and stakeholders.
Several final steps in the programming planning are in the works. With the building assessment report, the final project assessment and the predesign package slated to be completed in early October.
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Jim Thorpe Building
QUAD, the construction manager on the Jim Thorpe Building project, has an update to convey the scope reflective of this month’s work.
Final construction documents have been completed and sent to OMES for review, including the civil, architectural, exterior envelope and specialty restoration, and mechanical, electrical and plumbing (MEP) scopes. The structural and landscaping plan completion and preparation for public bidding is in the final stages.
All supplemental demolition activities have been completed. Temporary fall protection barriers are all in place for worker protection and safety. Former floor core hole patches and concrete curbs at select restroom walls have been completed. Former floor electrical boxes are being removed and the floor structure is being patched to match the original construction integrity. The layout for all interior walls among all floors has also been completed.
All Early Core MEP packages have been awarded to subcontractors, and we are in the process of procurement with creation of submittals and shop drawings. The majority of electrical panel gear has been received and is being stored as we await a few final items. With the main switch gear anticipated to ship in the first quarter of 2025 and the historic window replacement in fabrication with an anticipated ship date by November.
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Kelley Building
Everything is moving forward smoothly on the Kelley Building Renovation project and it remains on schedule. Our architect, Rees, has recently provided the development design drawings, and Flintco, our construction manager, is currently working on pricing based on these documents.
Our ongoing, active collaboration with the Latino Community Development Agency remains a vital to our commitment to meeting community needs. This partnership allows us to ensure the building aligns with their needs and that all responsibilities are clearly defined. We’re excited about this collaboration and dedicated to realizing their vision.
The construction timeline is still on track, with work slated to begin in early 2025. We're carefully coordinating all aspects of the project to maintain our schedule, which includes ordering equipment with long lead times in a timely manner.
We'll keep you updated as we continue to make progress on this significant project!
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 Global tech outage: OMES response
In the midst of an unexpected global tech outage, OMES took action to stabilize more than 900 servers and 7,500 employee work stations across the State of Oklahoma.
Select the button below to watch a video showcasing OMES' vital role in addressing the global CrowdStrike outage and supporting other state agencies to ensure continuity of essential services.
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 OMES introduces an enhanced Service Desk experience
The enhanced OMES Service Desk is now live! These new and improved features will enhance overall user experience and efficiency. Select the button below to watch the walk-through video.
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 Lighting reinstallation project conserves energy
This month, a lighting reinstallation project was completed in the Oliver Hodge building. The new lighting modernizes the building for a digital work environment and will save an estimated 177,280 kilowatts per hour annually, resulting in a reduction of KW demand by 32.54. This results in a reduction of energy bills for a state-owned buildings, saving taxpayer dollars.
The reinstallation project replaced the building's original fluorescent lighting fixtures that were installed in the 1970s with new LED fixtures. The lighting layout required a reconfiguration of the lighting grid to accommodate the new fixtures and ensure city code compliance. This reconfiguration replaces an over-lit lighting design that was originally intended for paper-based office environments.
This lighting project removed the need for 760 lighting fixtures in favor of modern, energy conscious replacements. Aligning with statewide efforts to promote energy conservation.
In addition to future savings, OFM received a rebate of $24,819.20 from OG&E's energy efficiency program that promotes energy conservation efforts. The rebate will go to the facilities revolving fund which provides funding for maintenance needs in state-owned buildings for which OFM is proud to enhance conservation efforts.
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 HCM Listens impact
As part of OMES' mission to Serve Those Who Serve Oklahomans, OMES divisions have continuously hosted listening sessions to collaborate with other agencies, strengthen partnerships and problem-solve for greater efficiency.
After nearly a dozen sessions with state agencies and entities across Oklahoma, Human Capital Management (HCM) has resolved or road-mapped 38% of tasks brought about by the sessions. The division has a goal of 100% resolution by the end of calendar year 2024.
By hosting these sessions, identifying areas for growth and listening to our agency partners, OMES is able to pinpoint areas of opportunity and improvement.
Resolving customer issues and meeting their needs improves relationships and increases efficiency, resulting in a greater State of Oklahoma.
Stay tuned for more updates as OMES divisions listen to customers and address HR, technology, purchasing, compliance and other comprehensive needs.
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 Surplus moving service survey
Surplus is seeking input to gauge interest in the possibility of creating a new moving service to better assist state agencies. Our team has created a survey to learn about your agency's anticipated future moving needs and any past experiences with contracted moving services.
The survey is available now through Oct. 20. If you have time, we would greatly appreciate your feedback. All responses are anonymous and confidential. Please include as much detail as possible so we may better understand your agency's moving needs and make informed decisions regarding this service.
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 Interagency Mail customer satisfaction survey
OMES Interagency Mail is committed to providing the best possible customer service. In doing so, we are seeking feedback on our quality of service and customer experience. We have prepared a short survey to help us identify areas of improvement.
Please take a moment and fill out this short survey to help us enhance our services.
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 Geotab AVL training and data reconciliation updates
In an effort to supply agencies with enough information so that they may meet the minimum requirements of Executive Order 2023-14, we have training available for the myGeotab platform. The system provides agencies with the autonomy to maintain their vehicles in the system even if a Geotab device is not installed.
All agencies with Fleet vehicles can now add and update their vehicles and troubleshoot for nonreporting devices using the myGeotab platform. Documents for these procedures are included in the agency administrator training.
In September, the Fleet team also hosted a user training reviewing the features of the platform. The training was recorded for any agency that missed the training and for future staff that take over management of their agency's fleet. We are working with OMES HCM Statewide Learning Services to upload this to Workday@OK and will share a link once available.
As mentioned in last month's newsletter, all agencies must use the myGeotab platform to reconcile their fleet vehicle and asset data by Oct. 1. Please contact Nate Pumphrey if you need assistance to meet this deadline.
Additional trainings are completed on an agency-by-agency basis with each agency Fleet admin. If your agency still needs to complete the myGeotab training, please make arrangements with your Fleet admin. If you are unsure of who your agency Fleet administrator is, please contact your OMES account manager.
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 Improvement to the Real Estate and Leasing space request process
OMES has created a simplified space request process that will be in effect beginning Friday, Oct. 11. The new process has a single step to engage OMES for leasing new space and will be used for every space acquisition whether state-owned or leased from the private sector.
OMES will handle all aspects of the lease as a single project. Items such as information technology and construction needs and timelines, electricity requirements to support conference room technology, and security essentials will be identified prior to the lease signing and may be included in the lease terms.
Streamlining this process enables agencies to make more informed decisions as it should allow ample time to consider the schedule and cost for IT and other construction needs prior to entering into a lease with the state.
To initiate this process, agencies will submit a space acquisition request in ServiceNow. Before the request process goes live on Oct. 11, we will send a reminder notification and include training materials for those unfamiliar with submitting a ServiceNow ticket.
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 Grants Management Office
Note: These metrics reflect data as of Sept. 3. Please visit the ARPA-SLFRF Program Tracker for the most up-to-date information.
- $718,190,000, or 38.40%, of total funds disbursed.
- $15,319,766.09 disbursed in August.
- 17 projects fully funded to date.
- $117,210,838.17 disbursed in Q2.
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 Open statewide contracts
The following statewide contracts are currently open for solicitations:
- SW0685: Flashing LED Signs.
- SW0130: Non-IT Commercial Printing Services.
This process helps new vendors join statewide contracts, driving value for Oklahoma.
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 Open Enrollment for Plan Year 2025
Open Enrollment is here! Make your benefits elections now through Oct. 31 for coverage effective Jan. 1, 2025.
There are many resources available to assist you through the process:
If you have questions or need additional assistance, contact your designated benefits partner.
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State of Oklahoma • Office of Management and Enterprise Services • 2401 N. Lincoln Blvd., Oklahoma City, OK 73105
oklahoma.gov/omes |
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