STATE COMPTROLLER
The State of Oklahoma SWCAP was approved on Nov. 18,
2016 based upon actual costs for the year ending June 30, 2015 to be used for
year ending June 30, 2017. The FY17 SWCAP is now available on the OMES website. This pertains only to agencies who receive federal funding.
PAYROLL
The Oracle Cloud
implementation (EmpowerHR project) will transform the way Oklahoma performs
Core HR, payroll, benefits, time and labor, absences and learning. In addition,
new functionality pertaining to talent and recruiting/onboarding will also be
implemented. This endeavor will address critical needs in technology as well as
identify areas where standardization of HR policy and procedure will benefit
us. Moving into the future, it is crucial that Oklahoma has the tools to be
able to define, attract, and retain talent.
A kick-off meeting
was held Nov. 7, 2016 providing an overview of the EmpowerHR project along
with schedules and timelines. The go-live date for the new system is Jan. 1, 2018.
To ensure the EmpowerHR
project receives vital feedback and participation from agency professionals
throughout the state, an Advisory Council will be formed to utilize expertise
from across agencies. Click here to apply for
membership. The nformer tool will take you
through a simple registration process the first time you use it.
Please distribute
this link to individuals you feel could potentially make a valuable contribution in
the areas of: core and strategic HR, payroll, time and labor, absence
management, learning, performance and recruitment. The Advisory Council will
serve a critical role in communicating agency needs during the implementation
process. The Advisory Council allows feedback to be gathered from a wide
audience, communicating key project information, and soliciting comments and
concerns to ensure connection with all stakeholders.
Methods of
distributing and collecting information are in process and the following tools
will be available for Advisory Council members:
-
Questions or comments can be emailed to empowerHR@omes.ok.gov.
- EmpowerHR website is being built, which will include frequently asked
questions (FAQs), status updates and more.
-
Periodic surveys and other data collection methods will be utilized to
compile feedback on various aspects of the project.
The project so
far has included Core HR, Payroll, and Time & Labor overview and validation
sessions focusing on process flows, variances, and agency requirements.
Meeting notes from these sessions will be distributed as they become available.
For additional
information related to the project, please contact Wathena Branham, Project
Manager at Wathena.branham@omes.ok.gov; 405-522-8086, or Ross Tripp,
Dir of Org Planning
& Development at ross.tripp@omes.ok.gov; 405-521-6376.
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In planning your work for
December, it is important to remember that the state holidays for Christmas
this year are Monday and Tuesday Dec. 26 and 27. Additionally, the New
Year’s Holiday is on Monday Jan. 2, 2017. December biweekly payroll for state
agencies (“B” or “C” biweekly schedules) will be paid on Friday Dec. 9 and Friday
Dec. 23. December monthly payrolls will be paid on the last working day of the
month, Friday, Dec. 30.
With these dates in mind,
agency staff should plan their work accordingly for the holiday
deadlines:
“B” and “C” BIWEEKLY: The
biweekly payroll for “B” and “C” biweekly schedule agencies will be Fri., Dec.
23. Agencies should have these payrolls processed and paperwork forwarded
to OMES by Fri., Dec. 16.
MONTHLY: Monthly payrolls
will be set to pay on Fri., Dec. 30. Agencies should have these payrolls
processed and paperwork forwarded to OMES by Wed., Dec. 21.
Special Note: The Friday Jan. 6, 2017
biweekly payroll should be processed and paperwork forwarded to OMES by
Thursday Dec. 29.
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Listed below is contact information for OMES personnel working on
the IRS reporting project for tax year 2016. The fax number is 405-522-2186.
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Agencies should review all
employee corrections for the year to ensure they have been processed by OMES/
CAR as requested. This includes cancellation of payroll warrants, overpayment
refund requests, social security number changes, and any other requests that
affect W-2 reporting. For any requests
identified as not yet processed, please contact Jean Hayes, Beth Brox, or Lisa
Raihl for a status update.
Agencies need to review all
outstanding employee overpayments and collect required amounts from employees.
After collection, please submit OMES Form 94P as applicable. Agencies will be
entitled to receive refunds for all forms submitted by Thursday, Dec. 22, 2016.
After this date, refunds cannot be returned to the agencies; however, agencies
are still required to submit the form after this date for employee wage
corrections. Corrections due to overpayments will still be posted to the
employee’s 2016 W-2 for requests submitted through Friday, Jan. 6, 2017. Any
corrections submitted after Jan. 6 will require a corrected W-2.
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Any taxable fringe
benefits not yet recorded and reported this year, must be included in December
payroll. The payroll system has been structured to accommodate the reporting of
non-cash, taxable fringe benefits. Of specific concern to state employees, the
following benefits should be reviewed to determine if W-2 wage adjustments are
necessary:
-
Employee Use of State Vehicles
-
Maintenance, Car and Housing Allowances
-
Additional non-cash benefits
Reporting of these benefits
is required by state and federal law, and it is the responsibility of the
individual agency to ensure compliance. If the item is not run through the
payroll system in the current year, the employer can deduct the taxes
associated with the wage item on a following paycheck in the next year, as a
miscellaneous deduction. The state is responsible for timely depositing
the taxes. Any taxes associated with items not run through the payroll system
will need to be sent to OMES in a timely manner so the tax deposits can be made
and the items posted to the employee’s earnings record.
Please refer to the
W-2 instructions and Publication 15A, Employer’s Supplemental Tax Guide for
additional information if needed. Also, refer to OMES Human Capital
Management Division rules to determine whether these payments are a valid pay
plan for a particular agency.
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The
collection of any outstanding overpayments is especially important at year end and
must be conveyed to employees who owe any monies back to the agency if they
want to repay only the net amount. Employee overpayments that are
collected in the next calendar year are to be repaid at the gross overpayment
amount in accordance with Internal Revenue Service regulations. If an employee
owes the agency, please be certain to let the employee know if the amount is
not paid in full by Dec. 31, 2016, the amount they owe will increase to the
gross amount.
In addition, employees who do not reimburse the overpayment in the
current year are subject to taxes on the overpaid amount and later, in the year
the overpayment is reimbursed, the employee may be entitled to take a deduction
or credit on their current year tax form. This may not be advantageous to
the employee, and they should seek advice from their tax accountant.
For example, John Deere was overpaid in September 2016 by
$1,000.00 regular wages. This was discovered in October and the agency
calculated what the correct payroll should have been. The net check difference
is $743.50. If John reimburses the overpayment before the end of the year
(by personal check, miscellaneous deduction, or other reduction), he would pay
$743.50 and his W-2 will correctly reflect his pay reduced by the
reimbursement. If he reimburses the agency after year-end, he must pay
$1,000, and his 2016 W-2 would include the $1,000 overpayment in taxable
wages. In 2017 he may be entitled to take a deduction or credit on his
personal tax return for the reimbursement, which may not be beneficial to
him.
In accordance with 74 O.S. § 840-2.19, the agency must send a
notice to the employee within 10 days of identifying an overpayment. The
employee then has 30 days to respond to this notification. Employees have
several options for repaying overpaid payroll amounts:
- reduction of annual leave
(for the gross overpaid),
- reduction of current gross
salary (for the gross overpaid during the same calendar year) in a lump
sum or installments over a term not to exceed the term in which the
overpayment(s) occurred,
- lump-sum cash repayment,
- miscellaneous payroll
deduction (for the net overpaid during the same calendar year) in a lump
sum or installments over a term not to exceed the term in which the
overpayment(s) occurred,
- any combination of the above
options.
For amounts paid back in subsequent years, the applicable W-2, Corrected
W-2, or W-2C for the year of the overpayment will only reflect a change in Social Security and Medicare wages and taxes. Since the employee received
and had use of the funds during the year of overpayment, the amount is taxable
for federal and state purposes. Federal and state taxable wages or income
taxes withheld will not be changed.
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Please verify the correct
agency address is being used on the Oracle/PeopleSoft HCM system. The agency
address can be found on the Employee’s Earnings Statement. If the address is
not correct for the agency, this will need to be updated before year end
processing of tax forms. Please contact the OMES Service Desk at 405-521-2444
to have the agency’s address updated in the HCM system.
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As a reminder, in the
Oracle/PeopleSoft HCM system, the W-2 process loads the employee’s mailing
address for IRS Form W-2 reporting. If there is no value in the mailing
address field, then the employee’s home address will be used on the W-2.
If there is a value in the mailing address field that is not to be used on the
Form W-2, it will need to be updated or inactivated.
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The 1095-C form process in
the Oracle/PeopleSoft HCM system has been set to load the employee’s mailing
address just as the W-2 process does. If there is no value in the mailing
address field, then the employee’s home address will be used on the 1095-C form.
If there is a value in the mailing address field that is not to be used on the 1095-C
form, it will need to be updated or inactivated.
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Oracle/PeopleSoft HCM
system employee W-2s and 1095-C forms are processed and printed in mail drop
order. Please ensure this field is properly used for employees. The forms
will print in the same order as checks and advices sort, which is based on each
agency’s needs.
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- State
Agency W-2 forms will be printed
from the PeopleSoft HCM System. The format for the W-2 forms will be the
same as that used last year. Envelopes that fit the 2015 PeopleSoft W-2
forms should fit the 2016 W-2 forms.
-
The
format for the 1099 MISC forms is
the same as last year. The forms will have three sections with the top
1/3 and the middle 1/3 of the page containing the 2 copies of the form. The
bottom 1/3 of the page will include the mailing address and the instructions
will be printed on the back of the form. To view the 1099 forms and
envelope information, go to the 1099 express website. Click on View for 1099 Misc on blank letter size paper.
This is an example of the 1099 form and can be printed directly from there for
measuring your envelopes. The vendor also specifies that either the
standard No. 9 or No. 10 envelopes will work.
Sample printed forms of the
PeopleSoft W-2 and 1099 MISC can be provided if requested. Please contact Jean
Hayes at 405-522-6300 or jean.hayes@omes.ok.gov, or Beth Brox at 405-522-1099 or beth.brox@omes.ok.gov
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OMES will have W-2s, 1099s, and 1095s ready for release on Jan. 17,
2017 beginning at 10 a.m. through Thursday Jan. 19, 2017 at 3 p.m.
Agencies will pick up the forms from our location at 5005 N Lincoln
Blvd., Suite 100. You may park in front of our building in the visitor
parking which faces Lincoln Blvd. As you enter the building, you will need to
sign in at the Central Purchasing reception area. Once signed in, a team member
will direct you to the room where the forms will be distributed.
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Dec. 22, 2016 – Last day refund of taxes due to overpayments can be returned to
agencies (See above article).
Dec. 28, 2016 – Last day OMES will process payrolls for calendar year 2016. PeopleSoft
payrolls must be delivered to OMES by 3 p.m. on this date. Any payrolls
received after this deadline may not process to pay timely.
Dec. 29, 2016 – Backup withholding payments from agencies must be received by
OMES (See article below).
Jan. 6, 2017 – Payroll warrant cancellations, OMES Form 94Ps, and earning
adjustments for calendar year 2016 must be received by OMES no later than 5
p.m. on Jan. 6, 2017. Any 2016 payroll information received after Jan. 6, 2017
will require the agency to complete a corrected W-2.
Jan. 6, 2017 – Last day for state agency updates to employees' ACA Eligibility
Page in order for the 1095-C forms to be correct. Changes to 2016 data after
this date must be communicated to Kristin Elsenbeck, Human Resources
Coordinator, kristin.elsenbeck@omes.ok.gov, 405-521-3947, for
accurate 2016 reporting.
Jan. 17 – Jan 19, 2017 – All forms to be picked
up on Jan. 17, 2017 beginning at 10 a.m. through Thursday Jan. 19, 2017 at 3
p.m. (see article above).
Jan. 25, 2017 - Last date to submit
corrected W-2 and 1099 forms for file submission (See articles below).
Jan. 31, 2017 – Deadline for delivering forms to employees.
Feb. 15, 2017 – Form W-4 with exemption expires (See article below).
Feb. 24, 2017– Last date to submit corrected 1095-C forms for file submission (See
article below).
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Agencies
that have collected backup withholding on miscellaneous claims need to submit
payment to be received by OMES prior to Dec. 29, 2016. Please make
interagency wires payable to the State Contribution Fund (Vendor 0000000467,
ADDR # 002, LOC # 0002). After processing payment, please send detail of the
payment to Lisa Raihl or Jean Hayes at OMES/DCAR 5005 N. Lincoln Blvd., Suite
100, Oklahoma City, OK 73105-3324.
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Corrected
W-2 forms must be delivered to OMES by Jan. 25, 2017 in order for the
corrections to be in the submission file. The IRS has accelerated the
requirements for reporting certain year end information. The new due date for
submission of form W-2 information to the IRS is Jan. 31, 2017.
Please
send the original W-2, a copy of the corrected form, and a memo explaining why
the correction is needed. If the correction is due to a statutory canceled
warrant which is not to be replaced, please also send a letter asking that the
warrant not be replaced. Note: Because a warrant has been canceled
by statute is not a reason for such a W-2 correction. If it was a valid
payroll payment, the employee is still entitled to a replacement warrant;
therefore, the W-2 reporting is proper.
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IRS
Publication 15 Circular E, Employer’s Tax Guide, states that any federal income
tax withholding must be based on marital status and withholding
allowances. Withholding cannot be based solely on a fixed dollar amount or
percentage. In addition to the amount calculated on marital status and
withholding allowances, an employee may specify a dollar amount to be withheld.
The employee must submit a valid Form W-4 stating his or her marital
status, number of allowances, and any additional withholding requested.
Exemption
from federal income tax withholding is generally claimed when an employee had
no income tax liability in the prior year and expects none for the current
year. Exempt W-4s are valid for one calendar year and a new W-4 must be
submitted by Feb. 15, 2017 to continue exempt status. If a new W-4 is not
received, withholding is based on single status with zero allowances or the
last valid W-4 the agency has for the employee. To claim exempt status, the
employee completes only boxes 1, 2, 3, 4, and 7 and signs the form. If an
exempt W-4 has a number on line 5 (allowances) or an amount on line 6
(additional amount), you may treat the form as invalid and ask for another one.
If a new W-4 is not received, withholding is based on single with zero allowances
or the last valid W-4 the agency has for the employee.
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An
employee who certified to his or her employer on Form W-4 (Employee’s
Withholding Allowance Certificate) that the employee had no income tax liability
for 2015 and anticipated no income tax liability for 2016 was entitled to an
exemption from withholding for 2016. This exemption expires on Feb. 15,
2017, and must be renewed if conditions remain the same. If you receive an
exempt W-4 after Feb. 15, 2017, do not process a tax refund to the employee or
submit a request to OMES. They will not be processed. If you
receive an exempt W-4 after Feb. 15, 2017, the W-4 will take effect on the next
pay cycle; per IRS regulations it is not retroactive to the beginning of the
year.
If you
have received correspondence from the IRS specifying the maximum number of
withholding allowances permitted (commonly referred to as a “lock-in-letter”)
and the employee submits a new W-4 claiming more allowances than the maximum
allowed, you must disregard this new W-4 until the IRS notifies you to withhold
tax based on the new W-4. However, the employee may furnish a new W-4 that
claims fewer allowances than the maximum allowed and the employer must withhold
tax based on that Form W-4. See Employee W-4 Lock-in Letters article
below.
In
addition, the loss of an exemption that affects withholding at the beginning of
the next taxable year, such as a divorce or the loss of a dependent should be
reflected by an amended certificate on or before Dec. 1. If the change occurs
in December, the new certificate must be furnished within 10 days of the day on
which the change occurs.
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When an agency receives Letter
2800C, WHC Lock-in Letter to Employer, from the Internal Revenue Service (IRS),
the letter instructs employers to begin withholding federal income tax at a
specific marital status and withholding allowance for a particular
employee. You must withhold tax as
indicated in the lock-in letter by the date specified unless the IRS notifies you
otherwise. This date is generally 60 days after the date of the lock-in letter. Once a
lock-in rate is effective, an employer can’t decrease withholding unless the
IRS approves it. If the employee no longer works for you, you don’t need to do
anything. However, if the employee returns to work within 12 months, you should
begin withholding income tax from the employee’s wages based on the withholding
rate in the letter.
Within the HCM system, enter the lock-in
letter information (marital status and withholding allowances) on the employee’s
Federal Tax Data page. Under the Lock-in Details area, be sure to select the
Letter Received box.
The IRS lock-in letter paperwork
will include a copy of the letter to give to the employee. The letter will
explain how the employee can provide additional information to help the IRS
determine the appropriate number of withholding exemptions. The IRS will give
the employee some time before the lock-in rate is effective to submit a new
Form W-4 and a statement that supports the claims made on it. You must
disregard any Form W-4 submitted by the employee that decreases the amount of
withholding. The employee must submit for IRS approval any new Form W-4 and a
statement that supports his or her request to decrease federal income tax
withholding. The employee should send the Form W-4 and statement to the address
on the lock-in letter. The IRS will notify you if they approve the employee’s
request. However, if the employee submits a Form W-4 that claims fewer
withholding allowances than the maximum number specified in the lock-in letter,
you must increase withholding based on that Form W-4.
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Year 2016 rates are
provided for comparison purposes. To view the table click here.
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2016 – IRS TIN Matching
OMES
will be TIN matching with the IRS all vendors who have received 1099 reportable
payments for tax year 2016. By doing
this we hope to provide more correct information on the original 1099 that the
vendor will receive since the time for reporting is more limited for 2016. We will notify individual agencies of vendors
that don’t match with the IRS asking for them to provide the necessary
correcting information. Please be ready
to respond promptly if/when you are notified.
Please contact Beth Brox at 405-522-1099 or by e-mail at Beth.Brox@omes.ok.gov if you have any questions.
2016 – 1099 Report
The year end 1099 Report is available for each agency to run in
the PeopleSoft Financials system. The path for this report
is: Accounts
Payable, Reports, Payments, Misc Tax Information Report. Make sure the dates include 01/01/2016 –
12/31/2016. This report will reflect
the 1099 data from PeopleSoft vouchers. Be advised that any vendor with a 1099
Flag of “N” on the report will Not receive a 1099 unless they are paid
using a medical or legal account code. If the vendor should be issued a 1099
please let OMES know so we can change the 1099 Flag to “Y.” The final report should
be processed by agencies no later than Jan. 3, 2017, or preferably by Dec. 30,
2016. All corrections must be returned
to Beth Brox at OMES by Jan. 6, 2017.
1099 File Format – Outside Agencies
Any agency needing to submit an additional file for 1099M
reporting should use the format listed in the link below (CAR forms page).
Instructions are provided in a separate link as well as 1099M reportable object
codes. Due to the sensitive nature of the data, please hand-deliver a CD in the
file format to OMES, 5005 N. Lincoln Blvd., Suite 100 or you may send your file
by a password protected email to Beth.Brox@omes.ok.gov . During December, it is recommended that these
agencies submit a test file to have a Name and TIN Match done with the IRS.
Final information is due Jan. 6, 2017.
The file instructions and format can be found on the CAR
forms page of the OMES website:
-
1099 Detail File Format –
Outside Agencies
-
1099 Outside Agency
Cross-Reference
- 1099 Instructions – Detail
File Format
2016 – IRS Tax Filing Deadline – Reminder
Tax reporting for 2016 will be at an
accelerated pace due to new IRS regulations.
1099s and W2s will be distributed January 17 – 19, 2017. Any corrections must be
returned by January 25, 2017 so they can be entered in the file which is due to the IRS by January 31, 2017.
Any corrections needed after this date should still be sent to OMES for
us to notify the IRS. This will ensure
our reporting is as accurate and complete as possible.
NOTE:
This does not apply to Higher Ed
Institutions since they will be doing their own 1099 reporting for 2016 and
forward.
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HIGHER EDUCATION PAYROLL
As a reminder, institutions should schedule payroll tax
deposits, enter journal entries and notify OMES to post the entries no later
than 10 a.m. on the morning prior to the effective date. Notices received
prior to 10 a.m. will be processed and the Treasurer’s office will be notified to
release that day’s payments. Agencies should check the ACES system after
1pm to see if their payments have been released. This step is essential
as a final check. If the payment is still showing in ACES, it could be that your
e-mail notifying us of the payment has not been received or was mistaken for junk e-mail by the
system. This step is important even if you have received a read receipt on the email.
Deposits can be scheduled several days in advance, and we recommend that the required notifications be made as early as possible to allow
for possible technical or e-mail issues.
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The 500 MISC
Higher Ed Payroll Issue File includes two new edits to ensure the effective
date (Payment Date of Payroll) is future dated between one and thirty days from
the current date and that the invoice date matches the effective date. The Office of the State Treasurer (OST)
accepts EFTs only if they are future dated, but no more than 30 days in the
future. The Effective Date, position 8 -13, and the Invoice Date, positions 298
- 305 in the 500 Misc file must be future dated between one and thirty days
from the current date and must be the same date.
The following
will display in the error report if the file contains an out of bounds
effective date or the effective date and invoice date are not the same:
'DT023' = 'Payment Date is not valid - must be between
1 and 30 days from the current date'
'DT024' = 'Payment Date must = invoice date'
If you receive an error message, please review your file and
resubmit with correct dates.
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In planning your work for
December, it is important to remember that the state holidays for Christmas
this year are Monday and Tuesday Dec. 26 and 27. Additionally, the New
Year Holiday is Monday Jan. 2, 2017. With these dates in mind, please adjust
your payroll processing schedules as needed. All payroll documents must be
received five (5) business days prior to the actual pay date to ensure adequate
time for audit and processing.
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ACCOUNTING
Thanks to all the
agencies that have participated in town hall meetings or in the webinar held on
December 7th. We appreciate all the
questions and information you have provided.
Everything that is brought to our attention is being carefully
considered. The PowerPoint from the
webinar and the latest version of the FAQ will be e-mailed to all recipients of
this newsletter as well as to agency directors within the next few days. The FAQ still contains a lot of unanswered
questions and is subject to change.
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TRAVEL
In the 2016 session, the Legislature passed House Bill 2704 paving
the way for Oklahoma to set a mileage reimbursement rate that is equitable but
not excessive, in light of the cost of fuel and other mileage related expenses
in Oklahoma. OMES considered rates of surrounding states, fuel and
maintenance costs and other factors in setting the new rate at $.47 cents per mile. The
new mileage rate will go into effect on Jan. 1. OMES also encourages agencies
to investigate using OMES Fleet Services when appropriate for transportation
needs.
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Three pieces of legislation went into effect Nov. 1: HB 2435, HB
2619 and HB 2704. Until the Statewide Accounting Manual is
updated, this article presents additional procedures that will be enforced
for the new legislation.
- The revised OMES Form 19 (9/16) should be used for all travel that
starts on or after November 1st. The revised form can be found on the OMES
website under CAR Forms. Transaction Processing will begin rejecting travel
claims that have travel on or after November 1st submitted on the
old form.
- The duty station should be recorded on the travel form as a
physical address when possible. In instances where the GPS results show travel
to/from home, the physical address of the duty station is needed to verify
travel to/from home is the shorter distance.
-
In the event that a physical address needs to remain classified,
the traveler should record the town or city in which the address is located and
make a note that it is a confidential address. Travel claims with redacted
points of travel where
confidential address notation is not made will be rejected on the basis that
points of travel cannot be verified.
-
Agencies have the option to round the mileage total to the next
whole mile. Rounding should only apply to the mileage total for the entire
claim. Claims submitted in which mileage is being rounded per trip or per each
leg of a trip will be rejected for improper rounding.
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P-CARD
The table found here represents the actual dates of
action associated with the P-Card payments.
Such as when the p-card download to PeopleSoft will occur each month,
the date agencies can begin preparing their p-card vouchers, and the submission
deadline for the vouchers received at OMES each month.
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MISCELLANEOUS
Pursuant to Internal Revenue Code Section 6056 of the Patient
Protection and Affordable Care Act (“PPACA”), as a large employer, we are
required to file an informational return with the IRS related to the offer of
health coverage to employees. Additionally, we must provide employees with a
statement that includes the information we will be providing in our IRS filing.
This “Employee Statement” is the IRS Form 1095-C which includes information
about health insurance coverage offered to state employees, their spouse, and
dependent(s).
For employees that have worked in multiple agencies during the
year, only one 1095-C form will be produced. This combined 1095-C form includes
information related to the employee across the multiple agencies. The agency on
record as the primary agency as of 12/31 received the 1095-C to distribute.
NOTE: Only employees eligible for an offer of health coverage or
those in a stability period with an offer of coverage will receive a 1095-C
form for 2016. Not all employees will receive a 1095-C form.
In addition to the 1095-C form, state agency employees that
enrolled in health coverage will receive a 1095-B form from their insurance
carrier. The 1095-B form provides information about who was covered and the
periods of coverage.
For questions related to ACA reporting, please contact Kristin
Elsenbeck, human resources coordinator: 405-521-6030; kristin.elsenbeck@omes.ok.gov.
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Corrections
for form 1095-C must be submitted to OMES/HCM Division by Feb. 24, 2017.
Please send the original form, a copy of the corrected form, and a memo
explaining why the correction is needed. Please send corrections to the
attention of: Kristin Elsenbeck, Human Resources Coordinator, 405-521-6030.
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As part of a continuing
effort to make OMES communications to state agencies more efficient, a
Voluntary Payroll Deduction (VDP) alert group has been set up in which
individuals can opt-in or out of receiving information regarding the VPD
program. OMES HCM will no longer send separate notices to the agencies each
time a change is made to a VPD vendor or the products offered by vendors.
The
Voluntary Payroll Deduction program is a benefit offered to state and some
educational employees so they may request payroll deductions from their
paychecks to automatically be paid to the following approved vendors:
- Financial institutions with at least one
branch within the state;
- Insurance organizations providing additional
life, accident and health insurance supplemental to those provided by the
state;
- Private insurance organizations or service
companies providing legal services;
- Private organizations providing retirement
plans supplemental to those provided by the state;
- Statewide employee associations for state
employee membership dues;
- Educational employee organizations and
associations for membership dues from instructional personnel employed by
the Oklahoma School for the Blind or the Oklahoma School for the Deaf;
- The Oklahoma College Savings Plan; and
- Oklahoma Today magazine for subscriptions
charges
We encourage you to visit
the OMES HCM Voluntary Payroll Deduction webpage for further information regarding the VPD program.
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