SansWrite for Community Behavioral Health Services Providers – Begins Nov. 11
Beginning in the fall of 2024, the OhioMHAS Office of Licensure and Certification is transitioning to an electronic web-based platform, SansWrite, to complete on-site surveys, issue findings to providers, and review plans of correction, replacing the current paper process. This change is part of OhioMHAS’ strategic plan to improve the coordination of department processes to promote efficiency and accountability.
The SansWrite platform utilizes a compliance monitoring model designed to assess regulatory compliance throughout an entire certifying or licensing period and provide a longitudinal view of compliance. The three-phased approach will include on-site surveys, submitting plans of correction, and creating touch points for prevention that include the opportunity for provider self-assessments to reinforce ongoing compliance and reduce repeat findings.
Beginning the week of Nov. 11, 2024, Community Behavioral Health Services (CBHS) providers will be the first provider group to transition to the SansWrite platform. Providers who have a scheduled on-site survey on or after Monday, Nov. 11, 2024, will receive the on-site survey findings through the SansWrite platform; and subsequently, the provider will submit the plan of correction for the on-site survey findings in the SansWrite platform.
For each certified CBHS provider, OhioMHAS has purchased one paid connection to SansWrite. This connection will be identified as the SansWrite Administrator. This connection will be assigned to the person identified in LACTS as the “Contact Person Information” in the LACTS Program Information page. If a provider wishes to change who is assigned as the SansWrite Administrator for the OhioMHAS paid connection, please send an email to liccert@mha.ohio.gov or call at 614.752.8880. A provider can purchase additional SansWrite connections for $29 per year per certificate or license. SansWrite is able to transfer the additional paid connections when there is a change in staff at no cost.
To ensure CBHS providers are equipped for this transition, the OhioMHAS Office of Licensure and Certification and SansWrite are hosting two webinars. Please register below:
- Thursday, Nov. 7, 10:00– 1:30 a.m. SansWrite Webinar for CBHS providers: Register
- Thursday, Nov. 7, 2:00–3:30 p.m. SansWrite Webinar for CBHS providers:
Register
Other technical assistance resources available to providers include:
- The CBHS training webinars will be recorded and available on the OhioMHAS Office of Licensure and Certification SansWrite webpage.
- An online SansWrite User Guide which will be available in iPortal/LACTS.
- The OhioMHAS Office of Licensure and Certification will host SansWrite Technical Assistance Office Hours on Tuesdays from 1:00-2:00 p.m. and Thursday mornings from 9:00-10:00 a.m. starting Tuesday, Nov. 12, 2024.
- The SansWrite Helpdesk will be available by phone at 1-800-984-9346 (select option #2) or by emailing support@sanswrite.com between 9:00 a.m.-6:00 p.m., Monday through Friday.
- The OhioMHAS SansWrite Frequently Asked Questions (FAQ) will be kept up-to-date with commonly asked questions and answers.
In early 2025, OhioMHAS will continue with the SansWrite implementation for other provider types. Prior to go-live dates, there will be additional provider type specific training opportunities to learn how to access and use the SansWrite platform. The projected timeframe by provider type is:
- Opioid Treatment Program & Residential Class 1 providers: winter 2025
- Private Psychiatric Hospitals: spring 2025
- Residential Class 2 and 3 providers: summer 2025
At completion of the project, all certified and licensed providers will be transitioned to SansWrite. This includes community behavioral health services providers; opioid treatment programs; residential facility class 1, 2, and 3 providers; and private psychiatric hospitals.
Additional information will be shared via News Now for the training opportunities as they are scheduled in the winter of 2025.
Ohio Adult Care Facility Conference Provides Professional Development, Networking Opportunity for Those Who Care for Adults Living with Mental Illness
 OhioMHAS Chief of Staff John Annarino (pictured above) spoke at the second day of the Ohio Adult Care Facilities Association’s annual conference on Oct. 22, 2024, at the Embassy Suites Dublin. The annual event brings together professionals from the adult care industry (Residential Facilities RF2 and RF3) to learn from industry experts, gain valuable tips and strategies, and network with fellow professionals in the field. Annarino spoke on how residential care providers do much more than provide a roof over someone’s head, they provide dignity, stability, and a chance for a better future for residents. Providing more than the physical structure of a house, but an environment that feels like home.
Annarino also highlighted state programs to expand the continuum of housing options including:
- Residential State Supplement providing financial and Medicaid assistance to over 2,400 adults with disabilities who want to live in the community, as well as a recent increase in funding which allowed many providers to improve housing conditions, supervision, and care for residents.
- The Enhancing Quality Grant which provides flexible funding to providers for improvements such as hiring staff, making repairs, or offering programmatic support.
- Access to Wellness supporting individuals with mental illness who are involved in multiple systems. Last year, over 2,000 people benefited from Access to Wellness funds.
- And improving coordination with providers by transitioning away from paper surveys and moving to an electronic web-based platform, SansWrite.
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Aisha Hadiya, with Eastway Behavioral Healthcare, joined Annarino on stage (pictured at left) as he highlighted the commitment to this service among many in the industry. Hadiya has been in the field for 42 years serving in Montgomery county with Eastway and is involved with the local ADAMH board. |
Update on Developing Ohio's CCBHC Model
Initial Cost Report training materials are now available on the Developing Ohio's Integrated CCBHC Model website by clicking on the “Cost Report Information” tile. An online Ohio CCBHC Initial Cost Report Q&A Session has been scheduled for Friday, Nov.1, 2024, from 1:00–2:00 p.m. You can register for the session here. The registration link is also accessible from the cost report portion of the Developing Ohio’s Integrated CCBHC Model website.
Please keep in mind:
- If you are unable to attend the Q&A session, specific questions regarding the Ohio CCBHC Initial Cost Report should be submitted directly to the Ohio Department of Medicaid's contractor, Milliman, at OH.CCBHC@milliman.com.
- Completed Ohio CCBHC Initial Cost Reports should be submitted to OH.CCBHC@milliman.com no later than Friday, Nov. 29, 2024, at 5:00 pm for State review.
- Should you have any non-cost report questions about Ohio’s Integrated CCBHC Model initiative, please email us at bhwi@mha.ohio.gov.
National Prescription Drug Take-Back Day is Saturday
Saturday is National Prescription Drug Take-Back Day, a twice-annual event hosted by the U.S. Drug Enforcement Administration designed to help safely dispose of unused or unwanted prescription medication. The Take-Back Day will be held from 10:00 a.m.-2:00 p.m.
At the most recent Take-Back Day, which was held in April, 335 tons of prescription medications were collected at nearly 4,900 sites.
Join the Red Ribbon Week Poster Contest!
Students are encouraged to help spread awareness about the importance of living drug-free by participating in this year’s Red Ribbon Week Poster Contest! Design a poster that promotes the Red Ribbon Week theme of staying healthy and drug-free. This is a great opportunity to showcase your creativity while supporting a meaningful cause. We look forward to seeing your inspiring designs!
Who Can Participate: Open to all Ohio high school students.
How to Enter: Create a poster inspired by the Red Ribbon Week theme, “Celebrate Life – Live Drug Free.” Full contest details, rules, and submission guidelines can be found here.
Deadline: Submit your posters by Nov. 4.
The Red Ribbon Campaign® is the oldest and largest drug prevention program in the nation, reaching millions of young people during Red Ribbon Week®, which is held from Oct. 23-31 each year.
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Family Peer Support Certification Trainings (Hamilton County)
NAMI Ohio has announced a free, 40-hour training for individuals in Hamilton County who are interested in becoming a certified Family Peer Support Specialists. Training sessions will be held from 9:00 a.m.-5:00 p.m. on Nov. 11-13 (in-person) and Nov. 20-21 (virtual). Click the button below to register. Questions? Email Tameika Wright at tameika@namiohio.org or call 614.224.2700.
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