Action required: update your PNM SSN/TIN owner information to avoid termination

Ohio Department of Medicaid sent this bulletin at 04/04/2024 08:45 AM EDT

Action required: update your PNM SSN/TIN owner information to avoid termination

Attention Medicaid provider,

All Ohio Medicaid provider organizations must disclose and maintain information about ownership, control interest, and managing employees in the Provider Network Management (PNM) module as part of their Medicaid Provider Agreement. The Ohio Department of Medicaid is required to verify that individuals and organizations disclosed for this purpose are screened against several federal exclusion databases. The PNM module automatically runs these checks on a monthly basis.

If you are receiving this email, our records show that one of your organization’s disclosed owners or managing employees is triggering a match on the Social Security Death Masterfile, a federal exclusion database. You must take immediate action to avoid termination.

Required action

Log into the PNM and complete an update.
Medicaid-only providers should choose “Begin Reapplication” or “Begin Revalidation.”
Providers with Department of Developmental Disabilities contracts need to choose “Begin DODD Enrollment.”
Check for the following common issues:
- The person listed as an owner or managing employee is deceased and the owner or managing employee record needs to be end-dated on the provider's application.
- A person provided an employee identification number in lieu of a social security number. State and federal regulations require that individuals disclose their social security number.
- A person’s social security number is mistyped.

Note: If you submitted an update to this information that Ohio Medicaid is currently reviewing, you do not need to take any further action.

For more information

Access the Updating or Adding Owner Information Quick Reference Guide for step-by-step instructions on how to update your provider information in the PNM. For technical support or assistance, contact Ohio Medicaid’s Integrated Helpdesk (IHD) at 800-686-1516 and follow the prompts for provider enrollment (option two, option two) or email IHD@medicaid.ohio.gov. Representatives are available Monday-Friday, 8 a.m.-4:30 p.m. Eastern time.

Sincerely,

Ohio Medicaid Provider Compliance

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