Here's what's inside

• Secure Data Center Webpage

• FY25 EMIS Changes Open for Public Comment

• Derive Reading Diagnostic Result Level 2 Reports

• EMIS ITC Conference Call Notes

Secure Data Center Webpage

A new webpage has been published that focuses on the Secure Data Center (SDC). This page explains the purpose of the SDC and provides resources to assist districts in using and reviewing the SDC.

FY25 EMIS Changes Open for Public Comment

Ohio Law requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS Guidelines. EMIS changes that are subject to this process must be posted on the website for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final”.

Now Open for Public Comment
The public comment period for the following changes closes at the end of the day on June 13. Please see the webpage at the above link for complete details.

• 25-47 Updates for OSD/OSB name change
• 25-76 Updates to reporting ELA curriculum and reading interventions
• 25-91 Updates to RD/DS assessment reporting
• 25-128 Updates Acceleration Record General Guidelines
• 25-129 Adds student reported in error record
• 25-130  Section 2.8 Clean Up

Derive Reading Diagnostic Result Level 2 Reports

The new LTRC-001 Derive Reading Diagnostic Result Level 2 Report will be available in the Report Collector within the next few days—possibly as soon as later today. The LTRC-001 provides districts the derived reading diagnostic results for the current school year. Districts need to ensure these results are reviewed as it will impact the current and future year report card K-3 measure. 

Students will have one of the following Reading Diagnostic Result Codes determined based on current year reporting of Reading Diagnostic assessments, enrollment, and IEP/ALT assessment identification:

• Not Required: **
• Exempt: EX
• Required, not assessed: RN
• Required, not on-track: NO
• Required, on-track: AO

In reviewing statewide data to date, it appears that nearly half of the students in grades K-3 are receiving the RN (Required, not assessed) result. Some districts have very few students with this code, while others have nearly all of their students with this result.

Students who are missing a reading diagnostic assessment can be identified as having a Reading Diagnostic Result Code = RN and a Level 2 Result Code = LT0002. Districts should pay special attention to students with a Level 2 Result Code of LT0001 or LT0002. The Department was notified that some reading diagnostic assessment vendors are providing a date other than the test taken date in the vendor file back to the districts. Districts should ensure that the test taken date being reported for the reading diagnostic assessments is the actual test taken date. Reporting a date that is not the test taken date may result in the student being found as not assessed due to the assessment date being after the required administration date (LT0001).

EMIS ITC Conference Call Notes

The notes for the May 13, 2024, ITC Conference Call have been posted. You can find a short description of the purpose of the calls along with a link to the notes on the EMIS website.