Here's what's inside

• Alt-OELPA Results
• EMIS ITC Conference Call Notes
• New EMIS Coordinator Training: August 2023 In-Person Training Day
• New EMIS Coordinator Training: August 2023 Online Sessions

Alt-OELPA Results

The results of the Alt-OELPA administered during the 2022-2023 school year are planned to be reported to districts via Cambium’s Centralized Reporting System in September 2023, after EMIS data collections for the 2022-2023 assessments have closed. The results will be released later than usual this first year of the test because the Alt-OELPA standard setting will occur in late summer.

Districts and schools that administered the Alt-OELPA during the 2022-2023 school year should not report anything for Alt-OELPA (not results, nor Score Not Reported Reason Codes) to EMIS during 2022-2023 data collections.

During the 2023-2024 school year, districts will report the results of the 2023 Alt-OELPA and the 2024 Alt-OELPA, including Score Not Reported Reason Codes when applicable.

If districts already have reported Score Not Reported Reason Codes for the 2023 Alt-OELPA administration in the FY23 OELPA Assessment (A) Collection, they should remove these records prior to the closing of the reporting window on Aug. 4, 2023.

As a reminder, the OELPA and Alt-OELPA results of students with valid domain exemptions should be reported with Score Not Reported Reason Code option L – Student has a disability condition for which no vendor accommodation exists.

Please contact your local Information Technology Center (ITC) with questions or concerns.

EMIS ITC Conference Call Notes

The notes for the June 12, 2023, ITC Conference Call have been posted. You can find a short description of the purpose of the calls along with a link to the notes on the EMIS website.

New EMIS Coordinator Training: August 2023 In-Person Training Day

Thursday, August 10, 10 a.m.-2 p.m. with a 45-minute break for lunch
This in-person training day is intended for those who have been EMIS coordinators for less than a year. This day's training will include the same topics included in the online sessions (see the next item in the Newsflash). However, this in-person training will be less detailed and more tailored toward very new coordinators.  

Space is limited. To express your interest in attending this training, fill out the survey at this link. The survey will be open Wed., June 14 through the close of business Friday, June 23. We will notify all responders by the close of business Thurs., July 13 to let them know whether or not their registration has been accepted. For more information, see the New EMIS Coordinator Training webpage.

New EMIS Coordinator Training: August 2023 Online Sessions

In August, we are again offering New EMIS Coordinator training. We strongly recommend that all EMIS coordinators with 3 or fewer years of experience with EMIS reporting attend. Though we have designed the August training with new EMIS coordinators in mind, these trainings are open to EMIS coordinators at all levels as well as to other district staff and administration who may be interested.  

These sessions will be provided via Microsoft Teams. Each topic will be offered once with a recording to be posted after all sessions have concluded. We encourage you to invite other district staff with whom you work and who are involved with EMIS data or reporting to join you in watching these trainings.  

Prior registration will not be required. A link to join the training and other pertinent information will be provided on the New EMIS Coordinator Training webpage.

EMIS Basics
Monday, Aug. 14, 1-2:30 p.m.
This session is about the basics of EMIS, EMIS communications, and other EMIS resources. This session also includes information about where to go for help with EMIS questions. Though designed mainly for new EMIS coordinators, EMIS coordinators at all levels as well as other district staff involved with submitting or reviewing EMIS data may find this session useful and are welcome to attend.    

Data Collector
Wednesday, Aug. 16, 9-11:00 a.m.
The Data Collector is the tool by which districts submit their EMIS data to the Department. This session will introduce you to the data collector, how you report your EMIS data to the Department, and where to find the EMIS reports created from your data to assist you with data review and correction. Though designed mainly for new EMIS coordinators, EMIS coordinators at all levels as well as other district staff involved with submitting data or reviewing reports may find this session useful and are welcome to attend.

Data Collector Reports
Wednesday, Aug. 16, 1-2:30 p.m.
This session will review the different levels of reports provided to districts. We will review individual reports in order to explain the anatomy of a report and how to use them. EMIS coordinators at all levels, as well as district staff and administration involved in reviewing EMIS data, will find this session useful.

Ohio District Data Exchange (ODDEX)
Friday, Aug. 18, 9-11:00 a.m.
The Ohio District Data Exchange (ODDEX) is the primary application for a number of smaller modules used by districts for data verification and exchange. This session will include the basics of navigation, the universe of information found in ODDEX, and how the ODDEX modules can help you with your EMIS data and reporting. Though designed mainly for new EMIS coordinators, EMIS coordinators at all levels as well as other district staff and administrators may find this session useful and are welcome to attend.

Report Portal: Secure Data Center (SDC)
Monday, Aug. 21, 1-3:00 p.m.
This session will introduce and review the Secure Data Center (SDC) and provide best practices for utilizing SDC reports. Though designed mainly for new EMIS coordinators, EMIS coordinators at all levels as well as other district staff involved with submitting and reviewing EMIS data may find this session useful and are welcome to attend.  

Pulling It All Together
Tuesday, Aug. 22, 9-11 a.m.
The other New EMIS Coordinator sessions each introduce and explain one piece of EMIS. This session will demonstrate how those pieces come together in EMIS reporting. Though designed mainly for new EMIS coordinators, EMIS coordinators at all levels as well as other district staff involved with submitting and reviewing EMIS data may find this session useful and are welcome to attend.  

The Ohio Department of Education is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability, please contact Aleshia McNutt, ADA coordinator, at ADAaccommodation@education.ohio.gov or (614) 387-2200 (voice) no less than three business days (72 hours) before the session.