Urgent: PY 2022 Community Development OCEAN Application Fixes
OCD is aware of several issues related to uploading documents in the Allocation, Critical Infrastructure, and Neighborhood Revitalization applications in OCEAN. OCD has prepared guidance below for workarounds to these errors, but grantees should also utilize the attachment checklist that is included with the application documents on the Technical Assistance site here to ensure they are submitting a complete application.
Allocation
Problem: The Program Narrative attachment type is missing from the drop-down in the Grant Request Documents tab
Solution: Grantees should upload the Program Narrative as an Other Additional Document
Problem: Required Force Account Labor validation error
Solution: If grantee will not be utilizing Force Account Labor, upload blank form to remove error
Neighborhood Revitalization
Problem: Grantees might see new validation errors for attachments already uploaded
Solution: Grantees should upload a blank form to clear the validation error (please double check the checklist for completeness).
Critical Infrastructure
Problem: Project-specific attachments aren’t able to be uploaded via the construction project, only the Administration project; the project is missing from the attachments drop-down for each project-specific attachment.
Solution: Attachments can be uploaded under the Administration project to remove the validation error for each required project-specific document.
Problem: Four separate cost estimate types now appear in the attachment drop-down menu.
Solution: Grantees should utilize the first cost estimate shown in the drop-down menu; OCD is working to remove the invalid options. If a validation error occurs, grantees should upload a blank form to remove the error.
(UPDATED) PY 2022 Community Development Program Application Information
- Application documents for the PY 2022 Allocation, Critical Infrastructure, and Neighborhood Revitalization Programs have been posted to the OCD Technical Assistance site, and can be found here.
- The recording from the PY 2022 Community Development Application Training is available here.
- Allocation applications became available in OCEAN on May 16, 2022.
- (UPDATED) The acceptance period for pre-applications for Round One Critical Infrastructure and Neighborhood Revitalization projects has been extended. Pre-applications for both programs are now due on Friday, June 17, 2022.
- (UPDATED) The application deadline for all applications has been extended. All applications, including Round One Critical Infrastructure projects, are now due by midnight on Wednesday, June 29, 2022.
- To initiate your community's Allocation application in OCEAN, you must first select "Active Application" from the Application drop down menu. Then, select your community name and select "Community Development Program" from the Application Type menu. This should cause the "Initiate Application" button to become active; click this button to open your Allocation application.
Please contact your CDBG Program Representative with any questions.
Notice of Grant Draw Request Shutdown
At the end of every state fiscal year, Ohio’s State Accounting Office shuts down all payment processing for several weeks.
Grantees should carefully consider their funding needs for the period from June 15, 2022 - July 1, 2022, to avoid payment delays and/or cash shortages during the shutdown period. The last day OCD will process grant draw requests will be June 15, 2022. The annual fiscal year cut-off happens at the end of June; in preparation for the financial close-out process grantees should submit requests for funds (draw requests) that are needed for program operations during the shutdown no later than June 15, 2022. Any draw requests received after June 15th will not be processed for payment until July 1, 2022.
Program Year (PY) 2022 CHIP Program Application
Applications for the PY 2022 CHIP program are due on Wednesday, June 22, 2022.
- The final version of the PY 2022 CHIP Application and application attachments have been posted.
- UPDATE: The Application Alternative Form for Option of Past Performance. Expunged deadline has been extended to June 22, 2022.
- The OCEAN application is live.
- Program application training recording has been posted to the application page, and on YouTube.
Email your housing program representative with any application questions.
CHIP Tips & Best Practices Available
The Residential Revitalization Section has put together a new page on the TA site for Tips and Best Practices to navigating the CHIP Program. Information will be added each week to the page and will cover several topics and nuances to the CHIP Program.
For more information, contact your housing program representative or visit the new webpage.
ESG-CV Funding Extension Clarification
In the May 5 issue of the OCD Digest, OCD shared HUD's announced extensions for the ESG-CV completion dates. Please see below for additional information on those dates.
Recipients must expend all amounts awarded through their first and second allocations of ESG-CV funds by September 30, 2023.
- This is the date applicable to current ESG-CV grantees. Grantees are encouraged to submit requests for amendment for increased funding through that date, if needed. Grant Managers will begin processing amendments for date extensions. Grantees will need to sign an updated grant agreement.
Administration and HMIS funds necessary for ESG-CV closeout must be expended by December 31, 2023.
- This will apply to COHHIO and the state. All data collections and administrative costs must be expended during the grant period listed on your updated amendment.
If a recipient receives additional funds through reallocation, all of those funds must be expended by June 30, 2024.
- HUD has not yet reallocated ESG-CV funding to Ohio, and we do not know at this time if that will occur. Therefore, this date only applies to what may happen in the future. Should an agency receive reallocated funds from HUD, this date will be reflected in their grant agreement.
Click here for more information on requesting additional HCRP ESG-CV or TOPP funds.
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