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DCY Tuesday Times
Issue 15: August 20, 2024 |
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Tuesday Times
This ongoing correspondence focuses on essential business-related information, providing important updates for our partners. These updates encompass practice and policy adjustments, data dashboard enhancements, funding prospects, program details, training initiatives, and various other pertinent topics.
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For Your Awareness
Forms Transitioning to DCY
The Department of Children and Youth (DCY) was established on July 4, 2023. Since then, staff have been working to ensure all processes and programs remain fully operational during the transition process. DCY teams have been reviewing and updating all forms and documents.
The transition from the Ohio Department of Job & Family Services (JFS) forms to DCY forms is occurring in phases, with phase one focusing on those forms transitioning from JFS. Forms formally identified as JFS forms will become DCY forms on August 27, 2024. The form number of the form will remain the same. As a result, forms will change from a JFS XXXXX format to a DCY XXXXX format. For example, the KGAP Rack Card currently JFS 00152 will become DCY 00152.The form number referenced in Ohio Administrative Code rules will be updated as individual rules are updated.
Regardless of whether a form number begins with a JFS or DCY in a rule, the form can be located by searching by the form name or the form number on Forms Central. Any forms incorporated in an automated system will also start to transition from JFS to DCY as system updates occur.
If you have any questions or concerns, contact Karen McGormley at Karen.McGormley@childrenandyouth.ohio.gov.
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Identification |
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Children Services
Home Visiting
Ohio Children's Trust Fund
Maternal and Infant Vitality Programming
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Early Education |
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Early Intervention
Publicly Funded Child Care
Early Childhood Education
Preschool Special Education
Licensing
Dolly Parton Imagination Library of Ohio
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Support |
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Ohio Commission on Fatherhood
Ohio Family Children First Council
Healthy Beginnings at Home
Early Childhood Mental Health Consultation
Strong Families, Safe Communities
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New Trainings for Home Visiting Professionals
We are excited to share that home visiting is offering two new online trainings: Culturally Responsive Approaches - Domestic Violence and Trauma Responsive Care With Families. Both trainings are available to all professionals and located in the Ohio Professional Registry. Each training is one hour and can be used towards the 20 hours of professional development needed for a home visiting renewal credential.
Participants can register for the trainings by setting up an account or using an existing account on Ohio Professional Registry. To register, search by the identified ST number or the training name for which you would like to register.
- Culturally Responsive Approaches - Domestic Violence: ST1014720
- Trauma Responsive Care With Families: ST 10147207
Also, it’s not too late to attend the Motivational Interviewing for Home Visitors training series. Open spots are still available for this asynchronous training. Click here to review the flyer with training and registration information.
Any additional questions can be directed to hvtraining@childrenandyouth.ohio.gov.
Comments on QRTP Waiver Procedure Letter Open Through 8/29
A Procedure Letter regarding QRTP waivers has been posted to clearance and available for comments through August 29, 2024, with an anticipated effective date on or before October 1, 2024. To review, please go here: Clearances (state.oh.us).
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Updates and Guidance Letters
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Early Care and Education Providers Monthly Call
The Department of Children and Youth (DCY) invites you to attend a regular cadence of meetings to share early care and education updates and hear directly from you as we build the infrastructure of programs for the new agency. Two of the guiding principles of DCY are transparency and accountability, therefore these meetings will be an opportunity for strengthening our relationship with our partners.
Please use the following link to join this month’s meeting.
Meeting Date: August 27, 2024
Meeting Time: 2:00 pm - 3:00 pm
Teams Live Link- Copy this link to add to your calendar manually.
Agenda:
- SUTQ
- Science of Reading
- Approved Curriculum Update
- Regional Meetings
- Early Childhood Education Updates
- Early Learning Administration
- Infant and Toddler Access Grants
- Child Care Choice
Procedure Letter Released August 16
A Procedure Letter regarding the issuance of one-time payments to early care and education programs impacted by the recent update to Step Up To Quality financing policies was issued on August 16, 2024. Click here to view CCMPL 178.
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Updates and Guidance Letters
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Family Support Specialist Announcement
Ohio Family and Children First (OFCF) is happy to announce the four Family Support Specialist (FSS) program grantees for State Fiscal Year (SFY) 25. This program is funded via a long-standing agreement between OFCF, Ohio Department of Mental Health and Addiction Services, and Ohio Department of Children and Youth. Representatives from each of these state departments discuss and agree on programming deliverables, requirements, and funds allocated to this program each biennium.
The Family Support Specialist (FSS) program was developed to ensure families who have children with needs from multiple child-serving systems are afforded the opportunity to work directly with family mentors who have lived experience. The goal of the program is for families to feel better equipped to advocate for their child and family moving forward.
The SFY25 FSS regional awardees are:
- NAMI Lake County (Great Lakes Region)
- Stark County Educational Service Center (Northeast Region)
- Jefferson County Educational Service Center (Eastern Region)
- Butler County Educational Service Center (Southwest Region)
 Each selected grantee will onboard at least one Family Support Specialist who will serve families within their region. The Family Support Specialist will guide and support families to obtain needed information while also encouraging the family to have a voice in their child/ren’s services and supports.
If you have any questions regarding the program, please send an email to OFCF@childrenandyouth.ohio.gov. In the subject line of the email, please refer to the Family Support Specialist program.
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Updates and Guidance Letters
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