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Greetings,

Additional OhioBuys enhancements have been deployed and are now available as of Thursday, September 15th. 

Rounding PO Update

This enhancement made numerous technical changes to address issues with some vouchers associated with OhioBuys purchase orders falling into budget error.

This enhancement addresses most of the OhioBuys and OAKS technical issues.  The fixes that are effective as of September 15^th

Fixes in OhioBuys: 

1. Changes in rounding behavior on requisition/PO line-item totals and distribution line-item totals (out-of-the-box Ivalua decimal precision goes out to 10 decimals; OAKS precision limited to 4 decimals)
2. Prevent distributions by the amount on quantity-based POs
3. Prevent distributions by the percentage on amount-based POs
4. Blocking alert at Fiscal Approver to prevent rounded values of amounts that do not add up to the line amount
5. Blocking alert at Fiscal Approver to prevent submission of requisitions where percentages on a distribution line do not equal 100%
6. Remove ‘Each’ as the default UOM on free-form requisitions

These fixes have been incorporated into the Purchase Requisition Learner Guide as well as the Entering Chartfield Information Job Aid and Resolving Alerts Job Aid.

Fixes in OAKS:

1. Add a new field to the PO integration/payload at the distribution level for "Percentage.”  The UOM also factors into how the distribution data should be sent from Ohio Buys to OAKS: 
1. If UOM is AMT - bring the amount in the distribution (disregard the percentage and quantity)
2. If UOM is not AMT - bring the percentage in the distribution (disregard amount)
2. If calculated quantities on distribution lines (based on distribution percentages by OhioBuys) must be rounded off to match with line quantity, return error messages to OhioBuys

In addition to these technical fixes, OAKS will be applying one other change to prevent PO lines from being liquidated completely when a voucher is created and budget checked for PO’s with a change request (e.g., change orders to increase quantity) interfaced from OhioBuys. Entire line amounts are currently getting liquidated because the quantity from change requests is not getting updated on the Commitment Control Activity log when the PO (with change request) is budget checked.

Training materials have been updated explaining the new alerts described above, and we will continue educating users via additional updates to training materials o to ensure viable purchase orders are set up that will not encounter issues when being vouchered against.

For support, please contact OBM Shared Services Center 614-338-4781 or 1-877-644-6771 

OR 

OBM.SharedServices@OBM.Ohio.Gov  Remember to put “OhioBuys” in the subject line!

Thank you,

The OhioBuys Team

Mike DeWine, Governor
Jon Husted, Lt. Governor
Kathleen C. Madden, Director

Published by the State of Ohio Office of Procurement Services