Transfer of Student Records*

Update:  Our message below from last week contained quotes from official documentation around the retention and disposition of records.  Here are some clarifying statements:

• Without your PSUs official adoption of the records schedule, records cannot legally be destroyed, and should be maintained indefinitely. Confirm adoption of the records schedule with your local board and/or Superintendent prior to destroying records.

• If the sending PSU is unable to obtain confirmation of receipt of the cumulative record by the receiving PSU, they should not destroy the records.  

• Confirmation of receipt from the receiving PSU should be maintained in local records.  

• PSUs should maintain records indefinitely once a student graduates or leaves the public school system.  

Please refer to the State Archives’ K–12 Records Retention and Disposition Schedule for guidance on maintaining student records - including, but not limited to Attendance, Discipline, and Health records.

Please note: Releasing a student’s electronic record in Infinite Campus does not fulfill the obligation to send the student’s physical cumulative record when requested.  You must send the student’s physical record in addition to releasing the record in Infinite Campus.

According to the State Archives’ K–12 Records Retention and Disposition Schedule:

“For students who transfer to another school, transfer the student’s cumulative record to the school receiving the transfer. Destroy the original school’s cumulative record for that student upon confirmation of the record’s receipt.”

Additionally, per the North Carolina Records Retention and Disposition Schedule, SIS data alone does not constitute a sufficient permanent record. Public School Units (PSUs) are required to maintain analog cumulative records to ensure proper and permanent preservation.

Reminder from the SASA (School Attendance and Student Accounting Manual) and G.S. 115C-403:

"When any child transfers from one school system to another school system, the receiving school shall, within 30 days of the child's enrollment, obtain the child's record from the school from which the child is transferring.[…]Upon receipt of a request, the principal or the principal's designee of the school from which the child is transferring shall not withhold the record or verification for any reason, except as is authorized under the Family Educational Rights and Privacy Act."

Thank you for your cooperation in this matter.

Knowledge Owl*

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles-

• Advanced Person Search | NC Department of Public Instruction
• State Reporting Due Dates | NC Department of Public Instruction
• Dropout Reporting | NC Department of Public Instruction
• State Report Deletion Requests | NC Department of Public Instruction

Revised Articles

• Graduation Program Assignment | NC Department of Public Instruction
• Professional Learning | NC Department of Public Instruction (previous webinar recordings located here)
• State Reporting | NC Department of Public Instruction (Dropout Webinar Recording added)

Join Us for the NCED CONNECT Symposium 2026!*

February 9–11, 2026 Koury Convention Center, Greensboro, NC

The NCED Connect Symposium brings together North Carolina’s digital teaching and learning leaders, technology directors, central office leadership, instructional coaches, NCSIS data managers and leads, as well as district innovators for three days of powerful collaboration and forward-thinking sessions.

This statewide event is designed to connect people, platforms, and possibilities across North Carolina’s education ecosystem. 

Attendees will explore the latest updates on NCED Connect (NCEES, Schoolnet, LMS), NCSIS (Infinite Campus), School Connectivity, E-Rate, Cybersecurity, and Digital Teaching & Learning initiatives—all while engaging with hands-on sessions led by DPI teams, regional experts, and district practitioners.

Through keynote presentations, breakout sessions, and networking opportunities, participants will:

• Discover integrated solutions that power digital learning environments
• Learn about emerging technologies and AI integration in classrooms
• Collaborate on best practices for connectivity, cybersecurity, and innovation
• Strengthen their connections with colleagues and partners across the state
• Be apart of our first student AI Solve-A-Thon
• Annual School Library Media Directors Meeting
• Cybersecurity Table Top Exercises Event
• and more!

Join us as we build bridges between data, instruction, and innovation—because when North Carolina educators connect, students thrive!

Ticket Categories & Pricing **New!**

Early Bird Registration (Oct. 17–Nov 7) Lunch and Breakfast included

• Individual Registration: $250 – Save before the early bird deadline!
• Team Builder 5-Pack: Buy 4, get 1 free ($250 each) – perfect for small teams.
• Buy 8, Get 2 Free + 1 Hotel Room: Register 8, get 2 free registrations plus one complimentary hotel room for three nights – ideal for larger district teams.

General Registration (Nov. 8–26)

• Individual: $350
• Group: $350 each (invoiced together)

Late Registration (Nov. 27–Feb. 6): $450 each

Presenter Registration: Please see separate email. 

**Invoices are automatically emailed upon registration and should be paid within two weeks.

Hotel Information

The event will be held at the Koury Convention Center in Greensboro. Discounted room rates and booking links will be shared upon registration. Teams purchasing the Buy 8, Get 2 Free + 1 Hotel Room package will receive details for their complimentary stay via email for the first attendee registered. Hotel information and registration is located HERE. 

Learn More & Register

Registration is OPEN!  Full details Here.

We can’t wait to connect with you in Greensboro, where innovation meets collaboration!

Upcoming Training Information*

Upcoming Training Sessions & Webinars:

NCSIS Lunch & Learn Webinar—Advanced Person Search: Tue, Oct 28, 2025, 12:00 PM—Register Here

Additional Training Opportunities

Be sure to review the DTL Signature Events Calendar and Eventbrite for upcoming in-person and virtual regional meetings, webinars, and training sessions. These opportunities are designed to keep staff connected, informed, and supported throughout the school year.

DTL Signature Events Calendar

Eventbrite-NCSIS

*In the DTL Signature Events Calendar, use the arrows at the bottom of the screen to scroll to monthly event calendars, including upcoming NCSIS webinars!

Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.

📅 When: 2nd & 4th Thursday of each month (Date change started in August)

⏰ Time: 9:00 AM – 10:00 AM

🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

NCSIS Teacher Training Information:

Please use the link below to access teacher training resources for NCSIS. Additional details can also be found at ncsis.gov.

Infinite Campus Training Resources

If you have any questions, please contact Erin Wolfhope at erin.wolfhope@dpi.nc.gov with questions!

Happening Soon! Digital Leaders Exchange - November!

𝗥𝗲𝗴𝗶𝘀𝘁𝗲𝗿 𝗻𝗼𝘄 𝗳𝗼𝗿 𝘁𝗵𝗲 𝗡𝗼𝘃𝗲𝗺𝗯𝗲𝗿 𝗗𝗶𝗴𝗶𝘁𝗮𝗹 𝗟𝗲𝗮𝗱𝗲𝗿𝘀 𝗘𝘅𝗰𝗵𝗮𝗻𝗴𝗲!

Join us for a full day of collaboration and learning focused on 𝗖𝘂𝗿𝗿𝗶𝗰𝘂𝗹𝘂𝗺, 𝗜𝗻𝘀𝘁𝗿𝘂𝗰𝘁𝗶𝗼𝗻 & 𝗔𝘀𝘀𝗲𝘀𝘀𝗺𝗲𝗻𝘁 — designed to empower digital leaders across North Carolina.

• When: 9:00 AM – 4:00 PM
• Catered lunch included
• Multiple locations across NC – find one near you!

Choose your focus track:

• SIS Coordinators
• District & School Leaders – HR, Technology, Media Coordinators, Directors & more

Registration is free!

Sign up today: go.ncdpi.gov/November2025DLE

Learn more on the DTL Hub: go.ncdpi.gov/DTLHub

Teacher Tips

New Bulletin Category: Teacher Toolbox

Campus Learning Updates: Check this space for ongoing updates about Campus Learning feature updates and improvements.  Check it out here: Campus Learning Updates

Spotlight This Week: Resources for Posting Grades

Charter School Corner

Upcoming Charter School SIS Trainings

Bi-Monthly Charter School SIS Support Office Hours 

• 2nd and 4th THURSDAY of each month from 9am to 10am
• Register in Eventbrite

Charter Connect In-Person Meeting

• If you were not able to join us in person this month, please click on this link for the notes from all of our meetings in 2025

Charter schools now have a dedicated SIS professional contact!

Jennifer Fogleman is your dedicated NCSIS Professional Learning Consultant for Charter Schools. Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.

To reach Jennifer: jennifer.fogleman@dpi.nc.gov

The NCSIS Professional Learning Consultant team is here to support you. Please don't hesitate to contact Jennifer if you have any questions or concerns.

CTE Updates

Important:

At this time, schools should not complete any steps related to concentrator calculation or run CTE reports.

Please do not:

• Assign CTE Academic Programs (last year’s programs remain and have not been updated for 25–26)
• Update Student Status
• Run or use the NC CTE Extract Report

Further guidance will be shared once the updates are in place. Until then, no action should be taken on concentrator status in Infinite Campus.

NCSIS Resources

PSUs have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources, including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community

• Naming Convention: Ad Hoc Name - PSU Name
• You’re welcome to include your email address within the document (optional).
• Permissions: You have editing access—please proceed with caution!
• PII: Do not upload any PII to the shared folder

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.