NCSIS Bulletin - October 2, 2025

North Carolina Public Schools sent this bulletin at 10/02/2025 01:19 PM EDT

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October 2, 2025

NCSIS Bulletin

WHAT'S NEW!

AMC (Advanced Math Course) Report*
NCSIS Preparation for ECATS Child Count - Due December 1, 2025*
Join the ML/Title III Team for an Introduction to ML Plans in Infinite Campus*
Reminder - NCSIS Conference*
NCED CONNECT 2026 Symposium - Call for Proposals*
Teacher Tips*
Charter School Corner*
Upcoming Training Information*
Knowledge Owl*

REMINDERS:

Transcript Printing & Legal Name Requirement
2024-2025 Dropout Reporting Procedures
DPI Position Vacancy
Digital Leaders Exchange - September Recap
Phase II Implementation Dashboard
CTE Updates
Reminder: Submitting Requests for State Report Deletions
SIS EOY Timeline SY 24-25
NCSIS Resources
Requesting Technical Support Points of Contact
Want to Stay in the Loop?

*indicates new or updated information

WHAT'S NEW!

AMC (Advanced Math Course) Report*

The report window for the Advanced Math Course (AMC) report opened on Wednesday, October 1 and will remain open through October 15, 2025. During this year’s data collection process, LEAs will be required to run and review the report to prepare for the NCDPI data pull, which will happen once the report window closes. Again, this year, LEAs will have the opportunity to complete a brief survey to correct the data for any students who appear incorrectly on the AMC report. There will be a survey entry for each student who needs data correction.

To support district personnel with running and reviewing the report, as well as correcting any data, the following resources will be available:

AMC Report Quick Guide instructions
AMC Back to School webinar resources (use the Webinar Agenda to access the webinar slides, recording, and abbreviated notes from the session)
Data correction survey

As a reminder, LEAs are expected to run and review the report for all schools offering grades 6 and higher. The AMC report is optional for Charter schools.

The AMC Report within Infinite Campus shows enrollment counts and demographic information for both students who are currently placed in an advanced mathematics course and students not placed in an advanced mathematics course, for all students who achieved at the highest level on an End of Grade (EOG) or End of Course (EOC) mathematics assessment during the 2024-25 school year. In reviewing the data – ensure that all students who are eligible (all those scoring at the highest level on an end of grade or end of course mathematics assessment) are listed on the student level detail report. Then verify that the student’s course placement information is accurate. For each student appearing in the table, the previous year assessment and score are listed, along with ‘placed’ or ‘not placed’ – as determined by the student’s current mathematics course enrollment. Please contact Stephanie Cyrus at stephanie.cyrus@dpi.nc.gov with the Office of Advanced Learning and Gifted Education with questions.

NCSIS Preparation for ECATS Child Count -

Due December 1, 2025*

The Child Count report is submitted in ECATS, but the demographic and enrollment data comes from NCSIS. Complete these checks now to ensure accurate reporting:

Find and Report Duplicate Students
- Run the Validation Report (NC) UID Errors and review errors for current students.

Duplicate records where UID conflicts are not present can be resolved at the PSU level. See the NCSIS QRD: Combining Persons at the PSU Level for more information.
Report duplicates with UID conflicts in ServiceNow at go.ncdpi.gov/help.

For EC students, include “EC Student” in the Summary field.
Add any related ZenDesk ticket numbers in the Description.

Find and Fix Overlapping Enrollments
- Run the Duplicate/Overlapping Enrollments Report in the State Student Locator.

For withdrawn students: Ensure correct End Date and End Status.
For current students: Verify Start Dates. If correct, contact the overlapping school to update their record.

For more ECATS Data Sync troubleshooting tips, visit: ECATS: PowerSchool to IC Crosswalk – Google Sheets

Join the ML/Title III Team for an Introduction to ML Plans in Infinite Campus*

Discover the ML Plans and Parent Notifications Letters in Infinite Campus! Join us to learn how to create, customize, and implement ML Plans that not only streamline compliance but also strengthen instruction and student success.

Session information and registration are available now!

Reminder - NCSIS Conference*

NCSIS Conference October 20th - 22nd - RALEIGH

We are excited to invite you back to the NCSIS 2025 Conference, taking place October 20-22, 2025 at the Raleigh Downtown Marriott. This year’s event will bring together leaders, educators, and technology professionals from across North Carolina to collaborate, learn, and shape the future of student information systems in our state.

Registration Option:

Late Registration – $250 Available October 1, 2025, until capacity is reached

Space is limited! We anticipate strong participation, so we encourage you to register early to secure your spot.

Location: Raleigh Downtown Marriott **New Location this Year!
Dates: October 20 - 22, 2025
Intended Audience: SIS Coordinators & Lead Data Managers

This conference will feature Infinite Campus trainers on site, SIS Experts from the field, breakout sessions & workshops, and networking opportunities designed to support you in making the most of NCSIS during this critical phase of statewide implementation.

We look forward to seeing you in Raleigh this October for an engaging and impactful conference.

Hotel Information:

➡️ Raleigh Marriott City Center — $229.00 USD per night
Last Day to Book: Monday, October 6, 2025
Book your group rate here

NCED CONNECT 2026 Symposium*

Call for Proposals!

We are excited to announce that the Call for Proposals is now open for the NCED Connect Symposium, taking place February 9–11, 2026, at the Koury Convention Center in Greensboro, NC.

This year, we are planning an even larger symposium this year and expanding our offerings around:

AI in Education
NCSIS (Phase I and II) for all (Data Managers, SIS Coordinators, Teachers, Coaches, Admin, Central Office Staff, Support Staff)
EdTech Innovation
Instructional Strategies
NCED Connect Services (NCEES, Instructional Improvement System (Schoolnet), Canvas, & OER)
Leadership tracks for CTOs, principals, coaches, and central office staff

We invite you to share your expertise by submitting a session proposal. Please complete the Call for Proposals by October 15 2025, using the link below:

Submit Your Proposal Here - You are needed!

Teacher Tips*

New Bulletin Category: Teacher Toolbox

Campus Learning Updates: Check this space for ongoing updates about Campus Learning feature updates and improvements. Check it out here: Campus Learning Updates

Spotlight This Week: Resources for Posting Grades

Charter School Corner*

Upcoming Charter School SIS Trainings

Bi-Monthly Charter School SIS Support Office Hours

2nd and 4th THURSDAY of each month from 9am to 10am
Register in Eventbrite

Charter Connect In-Person Meeting

If you were not able to join us in person this month, please click on this link for the notes from all of our meetings in 2025

Charter schools now have a dedicated SIS professional contact!

Jennifer Fogleman is your dedicated NCSIS Professional Learning Consultant for Charter Schools. Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.

To reach Jennifer: jennifer.fogleman@dpi.nc.gov

The NCSIS Professional Learning Consultant team is here to support you. Please don't hesitate to contact Jennifer if you have any questions or concerns.

Upcoming Training Information*

Upcoming Training Sessions & Webinars:

Additional Training Opportunities

Be sure to review the DTL Signature Events Calendar and Eventbrite for upcoming in-person and virtual regional meetings, webinars, and training sessions. These opportunities are designed to keep staff connected, informed, and supported throughout the school year.

DTL Signature Events Calendar

Eventbrite-NCSIS

*In the DTL Signature Events Calendar, use the arrows at the bottom of the screen to scroll to monthly event calendars, including upcoming NCSIS webinars!

Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.

📅 When: 2nd & 4th Thursday of each month (Date change started in August)

⏰ Time: 9:00 AM – 10:00 AM

🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

NCSIS Teacher Training Information:

Please use the link below to access teacher training resources for NCSIS. Additional details can also be found at ncsis.gov.

Infinite Campus Training Resources

If you have any questions, please contact Erin Wolfhope at erin.wolfhope@dpi.nc.gov with questions!

Knowledge Owl*

NCSIS Knowledge Base | NC Department of Public Instruction

Revised Articles-

Principal's Monthly Report (PMR) | NC Department of Public Instruction

Professional Learning | NC Department of Public Instruction

Tangos | NC Department of Public Instruction

REMINDERS:

Transcript Printing & Legal Name Requirement

PSUs are reminded that if staff members have access to print transcripts, they must also have access to the Identity Tool within Infinite Campus. This ensures that the student’s legal name is displayed on transcripts.

We recognize the importance of this requirement and have already raised the matter with Infinite Campus.

If you encounter challenges granting appropriate staff members access to Census data—which is necessary for the legal name to display on transcripts—please submit a case directly to Infinite Campus for support.

Legal and Preferred Name: https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/about-legal-and-preferred-name?

2024-2025 Dropout Reporting Procedures

Schools and PSU should use the Dropout Program tool in the NCSIS to report all 2024-2025 dropouts to NCDPI by COB November 4th, 2025. NCDPI will pull the active dropout program records after 7:00 pm on November 4th that will be used for Federal and State Reporting.

Dropout Reporting Resources and Documentation

Dropout Data Manual

The North Carolina Data Reporting and Procedure Manual: Dropout Data can be found here under the Documents section of the webpage.

State Student Locator

The State Student Locators is a collection of tools that can be used to determine a student's most recent enrollment in any PSU in the state or to find if a student has overlapping or duplicate enrollments in one or more PSUs. Information on how to access and use the State Student Locator can be found here.

NCSIS Dropout Reporting and Verification Report

The Dropout Reporting and Verification report produces a set of sub-reports that can be used to track dropouts during the school year and can be used to research and report verified dropouts for state and reporting in the current (next school year). The report is available in the NCSIS Reporting Module → Data Validation Report → (NC) Dropout Reporting and Verification Group.

This report looks at student enrollment and dropout records based on the school year selected in the context menu and will look forward to the next school year when checking for potential dropouts and later enrollments. The report should be run under the reporting year calendar. Therefore, after June 30th of the reporting year, the calendar in the NCSIS context menu will need to be changed to the reporting year.

PSU Dropout Data Coordinator Contact Information

Dropout Data Coordinator Contact Information is now being collected in EDDIE!

Each PSU can designate up to two Dropout Data Contacts. Please work with your PSU’s EDDIE coordinator to have the contact information entered. Email EDDIE@dpi.nc.gov for questions if you are unsure of the EDDIE coordinator for your PSU.

DPI Position Vacancy

If you love the SIS, working with SASA policy, and analyzing data, use your skills with the DPI Office of School Business. We're looking for an additional team member to answer student accounting policy questions, train school staff to accurately enter data in the SIS, and monitor PMR data for compliance. Apply for the PSU Operations Support Analyst position (#65035195) by October 3.

For questions, please contact Catherine Mau.

Digital Leaders Exchange - September Recap

Digital Leaders Exchange: If we missed you at DLE, please refer to the slide presentations below.

Opening Session Slidedeck

Phase II Implementation Dashboard

Reminder for Phase II SIS Coordinators Only:

Please update your progress on tasks weekly in the Go-Live Checklist.
If you select “Need Support” for any task, also notify your assigned SIS PL consultant.
Once support has been provided, remember to update the task status.
Regularly reviewing and updating your PSU’s checklist is strongly encouraged to stay on track for Go-Live.

You can also view a summary of dashboard features and access steps here: NCSIS Implementation Dashboard Overview Slides

CTE Updates

Important:

At this time, schools should not complete any steps related to concentrator calculation or run CTE reports.

Please do not:

Assign CTE Academic Programs (last year’s programs remain and have not been updated for 25–26)
Update Student Status
Run or use the NC CTE Extract Report

Further guidance will be shared once the updates are in place. Until then, no action should be taken on concentrator status in Infinite Campus.

Reminder: Submitting Requests for State Report Deletions

Reminder: Submitting Requests for State Report Deletions

If you're working with Infinite Campus Support on a ticket and they advise that DPI must delete a state report so it can be re-run, please remember that you must submit a ServiceNow ticket to DPI to request the deletion. DPI cannot process the request based on the IC ticket alone, as Finance approval is required for all deletions.

To ensure proper routing, please use the following steps when submitting your request:

When submitting a case to NCDPI for a State Report deletion:

In ServiceNow, select "Report a Service Incident"
Choose "NCSIS – Powered by Infinite Campus"

Be sure to include the following information:

Name of the State Report
The specific month or period to be deleted (if applicable)
School name(s) and six-digit school number(s) (even if it's all schools)
A brief reason for the deletion request
The Infinite Campus Support case number

PMR Guidance:

If you are running PMR for the first time in Infinite Campus, please refer to the following resource for step-by-step instructions on resolving validation errors, generating, and submitting the report:

🔗 Principal’s Monthly Report (PMR) | NC DPI

Support Ticket Guidance: Contact Infinite Campus for: • NCSIS application/support issues • NCSIS state reporting issues Submit a case: https://support.infinitecampus.com

Contact DPI for: • NCDPI business questions • Duplicate students • Amplify/missing students • PMR or LCS deletes in Infinite Campus Submit a case: https://go.ncdpi.gov/help

SIS EOY Timeline SY 24-25

The Phase II timeline includes the status of key tasks and identifies items that will be added by NCDPI after End-of-Year (EOY) processing is complete. While these tasks apply to Phase II PSUs, Phase I PSUs may also view this information for awareness.

Phase II Timeline

NCSIS Resources

PSUs have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources, including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community

Naming Convention: Ad Hoc Name - PSU Name
You’re welcome to include your email address within the document (optional).
Permissions: You have editing access—please proceed with caution!
PII: Do not upload any PII to the shared folder

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.