Printing Transcripts for Graduated or Inactive Students*

If your PSU needs to print a transcript for a student who has graduated or is no longer active, you can access the student’s record by navigating to the year and calendar in which the student graduated or was last enrolled.

Once in the correct year, school, and calendar, follow the steps below to generate the transcript:

1. From the Landing Page, search for the student by name or Student UID.
2. Navigate to the Transcript tool.
3. Select Reports > NC Official Transcript to print the individual student transcript.

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/transcripts-2bc8d4f-transcripts

Please ensure you are in the appropriate year and calendar context when searching for the student. If you have any questions, reach out to your assigned SIS PL Consultant for support.

ECATS 2025-26 Beginning-of-Year Update*

We’re pleased to share that the ECATS application has successfully transitioned to the 2025–26 academic year, and the initial data load is complete.

However, we are currently experiencing an issue with automated file delivery affecting data transfers from the SIS to downstream systems. As a temporary solution, ECATS data files will be sent and processed manually until the issue is resolved. Our teams are actively working on a fix and expect to restore normal operations soon.

Please note: This issue is causing a 24-hour delay in data movement between the SIS and ECATS (in both directions).

Reminders:

• During the Back-to-School period, the Automated Student Records Transfer process in ECATS often slows due to the high volume of student transfers. Please allow 3–5 days for these transfers to complete.
• DPI is seeing occurrences of missing calendar data within the SIS. Calendar issues can cause students not to be imported into ECATS. Please pay particular attention to the school and program calendars such as the OEC calendar. Additionally, verify that all calendars are set up with correct terms and ‘in’ and ‘out’ of school days as well as the correct minutes in the Teacher Day field. Please reference the transition crosswalk available on ECATS: PowerSchool to IC Crosswalk | NC DPI.
• If you or your EC or SIS team were unable to attend the June 17 "ECATS Phase II SIS Implementation: Tips and Tricks" office hours, the recording and presentation are available on the ECATS page of the OEC website. These resources are helpful for all PSUs managing data-related concerns.

Charter School Corner*

Upcoming Charter School SIS Trainings

Bi-Monthly Charter School SIS Support Office Hours - DATE CHANGE starts in August!

• 2nd and 4th THURSDAY of each month from 9am to 10am
• Register in Eventbrite

Charter Connect In Person Meeting

• If you were not able to join us in person this month, please click on this link for the notes from all of our meetings in 2025

Charter schools now have a dedicated SIS professional contact!

We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.

Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.

To reach Jennifer: jennifer.fogleman@dpi.nc.gov

The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.

Phase II Implementation Dashboard*

Reminder for Phase II SIS Coordinators Only:

Once your production site is live, please begin documenting your progress in the Go-Live Checklist.

Next Steps for SIS Coordinators

Once access is granted:

• Navigate to the PSU Page tab in the Go-Live Checklist.
• Begin entering the progress of tasks once your production site is live.
• Use the dropdown menus to update the status of each implementation task.
• Select “Needs Support” for any tasks requiring follow-up.
• Notify your assigned SIS PL Consultant for timely assistance and guidance.

Additional Information

• The dashboard serves as a collaborative pulse check for tracking implementation milestones.
• Communications may come from both Infinite Campus and NCDPI.
• Some tasks may involve other departments and are not solely the responsibility of SIS Coordinators.
• Each PSU has a unique production timeline, so progress stages may vary.
• Regularly reviewing and updating your PSU’s checklist is strongly encouraged.

You can also view a summary of dashboard features and access steps here:                                                 NCSIS Implementation Dashboard Overview Slides

Upcoming Training Information*

Be sure to check the DTL Signature Events Calendar* or Eventbrite for upcoming in-person and virtual regional meetings and training sessions. Don’t miss out on valuable opportunities to connect, learn, and stay informed!

DTL Signature Events Calendar

Eventbrite-NCSIS

*In the DTL Signature Events Calendar, use the arrows at the bottom of the screen to scroll to monthly event calendars, including upcoming NCSIS webinars!

Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.

📅 When: 2nd & 4th Thursday of each month (Date change starting in August)

⏰ Time: 9:00 AM – 10:00 AM

🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

Graduation Data Verification Report Information

Validation Steps:

• Run the Graduation Data Verification report in the 2024-25 context.
• Turn off “Show Active Year Only.”
• Ensure the correct 2024-25 calendars are selected.

Important Deadlines:

• All summer graduates that should be included in the 2024-25 cohort must be entered into the system and validated by August 11th.
• There is no Submit button for this report.  Data from Infinite Campus will be extracted after August 11th.

Please remember the following guidelines for coding summer graduates in relation to the GDV for the 2024–25 school year:

• Students who complete graduation before August 7 should have a “Regular” diploma period and an enrollment end date and diploma date of August 6 or earlier in order to report in the 2024-2025 school year cohort.

For detailed instructions on how to complete all required steps for summer graduates, please refer to the following resource: Summer Graduate | NC Department of Public Instruction

SIS EOY Timeline SY 24-25

The Phase II timeline includes the status of key tasks and identifies items that will be added by NCDPI after End-of-Year (EOY) processing is complete. While these tasks apply to Phase II PSUs, Phase I PSUs may also view this information for awareness.

• Phase II Timeline

Knowledge Owl

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles -

Day Events

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/day-events

Beginning of Year (BOY)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/beginning-of-year

Revised articles-

Tangos

Step-by-Step Guides | NC Department of Public Instruction

Read to Achieve Program (RtA)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/read-to-achieve-program-rta

Course Number Requirements by Term Length

Please ensure that separate course numbers are assigned for courses offered in different term lengths—such as yearlong, semester, or quarter. This is required to prevent grading issues and to support accurate scheduling and state reporting.

Distinct Course Numbers must be used for each Term Length offered.

• Course Number & Term Type Setup (‘Term Type Override' field)
• Use a separate course number for each term length (YL, Sem, Q)
• use course code characters 8,9,10 to define
• Examples (determine coding and naming conventions locally)
• 51002Z0S, 51002Z0SEM
• 51002Z0Q, 51002Z0QTR
• 51002Z0Y, 51002Z0YL

NCBOLD 2025

There's still time to register!

The Division of Digital Teaching and Learning (DTL) is excited to announce that again this summer, we will be offering an all-day digital teaching and learning conference in six of the educational regions throughout our state - NCBOLD. The focus will be NCSIS, AI in Education, NCED Connect Products (NCEES, Schoolnet, Canvas, EBSCO/Britannica), EdTech Tools, and more! 

Target Audience: SIS Personnel, Principals, CO Staff, Instructional Coaches, Teachers

Attendees can earn up to 0.7 CEUs for each day’s attendance. A complimentary lunch will be provided each day. We do ask that you please cancel your registration if your plans change to ensure everyone can attend.  For additional information check out go.ncdpi.gov/NCBOLD.

Please note there are different “ticket” types.  To ensure your special curated sessions are available for your role, please select the correct ticket.  If your ticket is sold out, you can be added to the waitlist when people cancel their registration. To ensure that we have a clear indication of participants registered and attending, you can manage your tickets in your EventBrite account (cancel or change).

NCSIS Resources

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community

• Naming Convention: Ad Hoc Name - PSU Name
• You’re welcome to include your email address within the document (optional).
• Permissions: You have editing access—please proceed with caution!
• PII: Do not upload any PII to the shared folder

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.