Graduation Data Verification Report Information*

Validation Steps:

• Run the Graduation Data Verification report in the 2024-25 context.
• Turn off “Show Active Year Only.”
• Ensure the correct 2024-25 calendars are selected.

Important Deadlines:

• All summer graduates that should be included in the 2024-25 cohort must be entered into the system and validated by August 11th.
• There is no Submit button for this report.  Data from Infinite Campus will be extracted after August 11th.

Please remember the following guidelines for coding summer graduates in relation to the GDV for the 2024–25 school year:

• Students who complete graduation before August 7 should have a “Regular” diploma period and an enrollment end date and diploma date of August 6 or earlier in order to report in the 2024-2025 school year cohort.

For detailed instructions on how to complete all required steps for summer graduates, please refer to the following resource: Summer Graduate | NC Department of Public Instruction

Day Events & Day Setup*

Day Events & Day Setup – Two Important Processes to Complete by July 14

As a reminder, there are two separate processes PSUs must complete to ensure calendars are set up correctly for the new school year and that data syncs properly with ECATS and other systems.

Day Events

PSUs should follow the instructions in the article below to create day events. You may add additional day events as needed; however, any Standard Code used for a day event must be selected from the standard codes listed in the article.  Once Day Events are created, make sure that the Day Reset process has been run using the first and last day of school for each non-program calendar. (if this has already been done, it should not be run again), Then add a Day Event to any day that does not have Instruction or Attendance checked. 

Day Events

Please complete this setup by Monday, July 14 at 5:00 PM.

Day Setup for Program Calendars

All program calendars under the NCDPI School must have the Day Reset process run using the full calendar date range of 7/1 to 6/30 to ensure proper syncing with ECATS.  Day Events do not need to be added for program calendars.

In order for Day Setup to be run for the Program Calendar, a period schedule must exist in Period Setup.

Day Setup for program calendars needs to be completed by Monday, July 14 at 5:00 PM.

Day Setup | Infinite Campus

If you have any questions about either process, please reach out to your assigned SIS PL Consultant.

Thank you for your attention to these important setup steps!

ECATS Beginning-of-Year (BOY) Process*

ECATS has ingested files from both PowerSchool and Infinite Campus to close out the 2024-2025 school year and is preparing for our annual transition to the new school year. 

From June 30, 2025, to approximately July 18, 2025, ECATS will be fully functional, but no new data will be added during this period. The Beginning-of-Year (BOY) file ingestion is scheduled to commence on July 18, 2025, and is expected to be completed by end-of-day July 21, 2025. Any adjustments to the ingestion timeline or system accessibility will be communicated.

If you or your Exceptional Children or SIS team missed the June 17 “ECATS Phase II SIS Implementation: Tips and Tricks” office hours, the recording and presentation are available:  https://www.dpi.nc.gov/districts-schools/classroom-resources/exceptional-children/every-child-accountability-tracking-system-ecats. Resources and tools detailed in the office hours may be useful for all PSUs, regardless of implementation phase. 

Please watch the Exceptional Children Weekly Update and the NCSIS bulletin for additional information or any changes to the above dates. 

Course Number Requirements by Term Length*

Phase I & II

Please ensure that separate course numbers are assigned for courses offered in different term lengths—such as yearlong, semester, or quarter. This is required to prevent grading issues and to support accurate scheduling and state reporting.

Distinct Course Numbers must be used for each Term Length offered.

• Course Number & Term Type Setup (‘Term Type Override' field)
• Use a separate course number for each term length (YL, Sem, Q)
• use course code characters 8,9,10 to define
• Examples (determine coding and naming conventions locally)
• 51002Z0S, 51002Z0SEM
• 51002Z0Q, 51002Z0QTR
• 51002Z0Y, 51002Z0YL

SIS EOY Timeline SY 24-25*

Phase I & II

The Phase II timeline includes the status of key tasks and identifies items that will be added by NCDPI after End-of-Year (EOY) processing is complete. While these tasks apply to Phase II PSUs, Phase I PSUs may also view this information for awareness.

• Phase II Timeline

Knowledge Owl*

Phase I & II

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles -

Day Events

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/day-events

Beginning of Year (BOY)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/beginning-of-year

Revised articles-

Tangos

Step-by-Step Guides | NC Department of Public Instruction

Read to Achieve Program (RtA)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/read-to-achieve-program-rta

Upcoming Training Information*

Phase I & II

Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!

SIS PLP 2024-25 FINAL

Eventbrite-NCSIS 

Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.

📅 When: 2nd & 4th Friday of each month

⏰ Time: 9:00 AM – 10:00 AM

🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

URGENT: Complete End Enrollments          24-25 School Year

Phase I

In closing out the 2024–25 school year and preparing for 2025–26, all users must immediately complete end-of-year (EOY) processing to ensure accurate student data and avoid disruptions.

DPI has identified that some PSUs have missing or incomplete end date and end status fields in their enrollment records for the 2024–25 school year. NCDPI has provided a Validation Report to assist users on identifying student enrollment records that will need to be updated. 

The (NC) EOY Enrollment Verification Report consists of two reports, one that provides students with missing end dates and one that provides students with missing end statuses. A PSU running the validation must be in the 24-25 School Year/Calendar when generating the reports. 

Priority 1

Fix End Dates - (NC) Enrollments w/ No End Date - Should be completed by EOD July 11, 2025

Priority 2

Fix End Status - (NC) Enrollments w/ No End Status - Should be completed by EOD July 11, 2025

Additional Information

• Complete the above Priority 1 and 2 before withdrawing students for the upcoming school year.
  • Before releasing a student to a new PSU or School: 
    • 24-25 enrollment record must be updated with the proper end date and end status 
    • 25-26 enrollment record must be updated to a 7/1 entry and end dates with a W1 end status and the No Show checkbox checked

• For cross-enrolled students (X1) students on the validation report, the cross-enrollment record should have an end date of the last day of the course with a W1 end status.
• No Show records with a missing end date and/or end status will be corrected by NCDPI. No Show records do not display in the validations.
• When ending enrollments, be sure to be in the 24-25 School Year/Calendar and to use the appropriate local end status:
  • PR – Promoted
  • RT – Retained

• Please Do NOT use W1 or W2 as an end status for a student that completed the year. The only exception is the students in the Homeless Program calendar should have an end status of W1. 

Thank you for your attention to this important task and for your continued partnership.

If you have questions, please join us during EOY Office Hours. See Eventbrite for links to daily support hours. 

Attention Campus Payments Users

Phase I & II

New Payment Processing Vendor: Stripe

1. We are excited to announce Infinite Campus will be replacing the payment vendor with Stripe, the industry’s leading platform for uptime and security. Stripe is trusted by millions of businesses including Amazon and Google. Watch the linked webinar recording for everything you need to know about the Payrix to Stripe migration. If you are using Campus Payments, please complete the following two steps:

1. Complete this survey to select your Payrix to Stripe migration month and to indicate the number of devices needing replacement.
2. Review the migration resources page. Here you’ll find FAQs, webinar recording, migration timeline, and more!

Infinite Campus will begin transitioning districts this summer and complete all migrations by July 31, 2026. You'll have the option to transition your district at a time convenient to you.

Key PLTW Updates – 2025–2026 Master Course Code List

Phase I & II 

NCDPI has published the SY 25.26 Master Course Code List 06.26.25 V6 PUBLISH with important changes to Project Lead The Way (PLTW) courses:

• Seven existing PLTW Honors courses have been disabled after 2024–25 and had their added value updated from 0.5 to 1.0. See next bullet for courses to use beginning in 2025-2026.
• HP705X0 PLTW Principles of Biomedical Sci Hon
• HP715X0 PLTW Human Body Systems Honors
• HP725X0 PLTW Medical Intervention Honors
• CI355X0 PLTW Cybersecurity Honors
• CE115X0 PLTW Principles of Engr Hon
• CE135X0 PLTW Digital Electronics Hon
• CE145X0 PLTW Civil Engr and Arch Hon
• New course codes for PLTW for 2025–2026 

Note:  These courses have been approved by appropriate Boards for college-level weighting. 

• HP707X0 PLTW Princ of Biomed Sci
• HP717X0 PLTW Human Body Systems
• HP727X0 PLTW Medical Intervention
• CI357X0 PLTW Cybersecurity
• CE117X0 PLTW Principles of Engr
• CE137X0 PLTW Digital Electronics
• CE147X0 PLTW Civil Engr and Arch

• Infinite Campus has disabled the above PLTW 5X0 courses and deployed updated PLTW 7X0 course masters to all Phase 1 PSUs and the following Phase 2 PSUs: Cabarrus, Charlotte, Durham, Gaston, Union, Wake, and Winston-Salem Forsyth.  Remaining Phase 2 PSUs will receive updates by July 11-12, 2025.  

Please also note that several courses on the 25.26 Master Course Code list will have Name Changes Post-EOY 24-25 (see spreadsheet tab). Those name changes are expected to be completed by NCDPI July 11-12, 2025 and pushed to all PSUs to update 25-26 Course Masters and Section Courses’ State Code and State Code Name fields.

Events & Actions in Infinite Campus - Statewide Planning & PSU Input Needed

Phase I & II

Events & Actions in Infinite Campus serve as automated prompts to notify staff when key changes occur—such as new student enrollments, schedule changes, or student withdrawals—that require timely attention. These triggers are configured to help improve communication and coordination among staff.

In addition to notifications, Events & Actions can also be used to automate data entry, such as populating specific fields based on a user's response or a change in another field. This functionality supports efficiency, consistency, and accuracy across student records by reducing the need for manual updates and ensuring timely data alignment.

NCDPI is currently developing a guidance document outlining the Events & Actions that have been created—and those that are planned—for statewide implementation. As part of this effort, we are seeking input from PSUs to better understand what additional Events & Actions would be helpful.

Please complete the survey below to share which event types and actions your PSU would find beneficial. Your feedback will help guide future statewide configurations:

Events & Actions Survey

Thank you for your participation and continued partnership!

Charter School Corner

Phase I & II

Upcoming Charter School SIS Trainings

EOY Virtual Office Hours

• Feel free to join the East or the West EOY Virtual Office Hours for assistance with EOY processing and checklist, register in the Eventbrite links listed in this bulletin
• If you need additional support with EOY please reach out to jennifer.fogleman@dpi.nc.gov

Bi-Monthly Charter School SIS Support Office Hours

• 2nd and 4th Friday of each month from 9am to 10am
• Register in Eventbrite 

Charter schools now have a dedicated SIS professional contact!

We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.

Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.

To reach Jennifer: jennifer.fogleman@dpi.nc.gov

The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.

Phase II Implementation Dashboard

Phase II

Reminder for SIS Coordinators:

Once your production site is live, please begin documenting your progress in the Go-Live Checklist.

Next Steps for SIS Coordinators

Once access is granted:

• Navigate to the PSU Page tab in the Go-Live Checklist.
• Begin entering the progress of tasks once your production site is live.
• Use the dropdown menus to update the status of each implementation task.
• Select “Needs Support” for any tasks requiring follow-up.
• Notify your assigned SIS PL Consultant for timely assistance and guidance.

Additional Information

• The dashboard serves as a collaborative pulse check for tracking implementation milestones.
• Communications may come from both Infinite Campus and NCDPI.
• Some tasks may involve other departments and are not solely the responsibility of SIS Coordinators.
• Each PSU has a unique production timeline, so progress stages may vary.
• Regularly reviewing and updating your PSU’s checklist is strongly encouraged.

You can also view a summary of dashboard features and access steps here:                                                  NCSIS Implementation Dashboard Overview Slides

NCBOLD 2025

There's still time to register!

The Division of Digital Teaching and Learning (DTL) is excited to announce that again this summer, we will be offering an all-day digital teaching and learning conference in six of the educational regions throughout our state - NCBOLD. The focus will be NCSIS, AI in Education, NCED Connect Products (NCEES, Schoolnet, Canvas, EBSCO/Britannica), EdTech Tools, and more! 

Target Audience: SIS Personnel, Principals, CO Staff, Instructional Coaches, Teachers

Attendees can earn up to 0.7 CEUs for each day’s attendance. A complimentary lunch will be provided each day. We do ask that you please cancel your registration if your plans change to ensure everyone can attend.  For additional information check out go.ncdpi.gov/NCBOLD.

Please note there are different “ticket” types.  To ensure your special curated sessions are available for your role, please select the correct ticket.  If your ticket is sold out, you can be added to the waitlist when people cancel their registration. To ensure that we have a clear indication of participants registered and attending, you can manage your tickets in your EventBrite account (cancel or change).

NCSIS Resources

Phase I & II

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community

• Naming Convention: Ad Hoc Name - PSU Name
• You’re welcome to include your email address within the document (optional).
• Permissions: You have editing access—please proceed with caution!
• PII: Do not upload any PII to the shared folder

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.