PowerSchool EOY Process Plan

2024–25 PowerSchool End-of-Year (EOY) Processing Notice

The 2024–25 PowerSchool End-of-Year (EOY) process is scheduled to begin on Thursday, June 26, 2025, at 5:00 p.m. At that time, the PowerSchool SIS maintenance page will be activated for all users, and PowerSchool will initiate pre-EOY tasks and system backups.

The EOY process will be run jointly by NCDPI and PowerSchool for all Phase II PSUs. Please note: PowerSchool will not return to service for any PSUs after June 26, 2025.

As part of the EOY process, NCDPI receives and retains a full backup of all PSU PowerSchool data.

Important: EOY Reminders

• EOY Contacts do not need to be updated this year.
• Start Running EPV (EOY Pre Validation) Reports now and do not approve until after Jun 23, 2025. All reports approved prior to June 23 will be unapproved and reran across the state the weekend of June 20th.
• Students should only be pre-registered if they are new to NC Public Schools and do not have a UID number - please verify in the Student UID system.
• Review the PS User Guide: End-of-Year Processing - Updated May 8, 2025 for 24-25!
• New Schools and grade levels must be added to EDDIE by July 7, 2025 to ensure they are updated properly in NCSIS when the EDDIE integration is enabled.
• Enrollment blackout period 6/27 - 7/7. No Enrollments or records transfers during this time while statewide data is being synced.
• Review the Phase II EOY Timeline and the Live checklist/Tracking Sheet for your PSU.

Final Transcript Procedures in PowerSchool

Final Transcript Procedures in PowerSchool for High School Principals, SIS Coordinators, Data Managers, and School Counselors

NCDPI and CFNC Electronic High School Transcript System Protocols and Processing Start Date for PowerSchool EOY 2025

To allow ample time for schools to store final marks and ensure that the “Diploma Issued Date” fields are populated correctly, NCDPI has requested that CFNC begin the electronic high school transcript system on Thursday, June 19, 2025. This will be the start date to release queued final transcripts. The CFNC system automatically creates these queued requests for seniors who sent a non-final transcript earlier in the year. The CFNC transcript system will remain available for regular functions such as new transcript requests.

This schedule means it is critical that all final marks are stored before June 19, 2025, and all graduates have their “Diploma Issued Date” field populated on the student academics screen within PowerSchool.

Based on the standard system protocol, CFNC will automatically release queued final transcripts after June 19. As a reminder, the standard system protocol is for the automatic release of queued final transcripts ten days after your school's end date in the PowerSchool calendar when two conditions are met:

1.     The PowerSchool “Diploma Issued Date” field is populated (not blank).
2.     The PowerSchool “Diploma Issued Date” Is after your school end date in the PowerSchool calendar.

If either of the two conditions mentioned above are not met when the CFNC system attempts to release the final transcript, the e-transcript requests will enter a nine-day processing loop. During this period, the system will make three additional attempts every three days until the conditions are met. If the conditions are met by the end of the nine-day processing loop, the final e-transcript will still be processed and released to colleges through CFNC. However, if the conditions are not met by the end of the nine-day processing loop, the final e-transcript request(s) will fail, and the student will be automatically notified by email. This underscores the importance of meeting the protocol requirements on time.

Incomplete final e-transcripts occur when final marks are not stored within ten days, and students have their “Diploma Issued Date” populated within PowerSchool. Schools must store grades within the specified period to prevent this to ensure proper processing. This reiteration emphasizes the necessity and responsibility of adhering to the protocol.

Again, e-transcript services will continue as normal through CFNC. Still, to allow schools time to store final marks and ensure that the “Diploma Issued Date” fields are populated correctly, the CFNC electronic high school transcript system will wait until Thursday, June 19, 2025, to start releasing queued final transcripts.

SIS EOY Timeline SY 24-25

Phase I

There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.

Check out the recordings and presentations from our End of Year Webinars!

End of Year | NC Department of Public Instruction

Phase II

Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025. 

Please select the link below for a detailed timeline from February 1 to July 15th: 

• NCSIS Phase I (Infinite Campus)   
• Phase II (PowerSchool) 

Students currently enrolled in an NC Public School cannot be pre-registered or enrolled until July 7, 2025.

Enrollments in Infinite Campus FOR ALL PSUs will need to stop by COB on 6/26/2025 and cannot be performed while the sync from PSU sites to the State Edition site is completed.  The sync is expected to be completed by 7/7/2025.

For both Phase I and Phase II PSUs, DO NOT ENROLL students or transfer records until state syncing is complete (ETA July 7) to ensure the student records transfer functions appropriately and duplicates are not created. 

Completion of the sync will be communicated from NC DPI.  At that time you will be able to resume enrolling students.

Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.

Phase II Timeline

Thank you for all your hard work to ensure data quality. The trial site conversions have been going very well. As we approach July 1st, NCDPI wants to clarify the timeline of tasks that can be completed between your production site delivery in June and post-EOY. 

The link below contains a chart that explains the dates of events that can be done from 6/1 to 7/12.

24-25 EOY Phase II Timeline

Enrollments in Infinite Campus will need to be suspended starting 6/27/2025, and cannot occur while the sync from PSU sites to the State Edition site is completed.  This is expected to be completed by 7/7/2025.

For both Phase I and Phase II PSUs, DO NOT ENROLL students or transfer records until state syncing is complete (ETA July 7) to ensure the student records transfer functions appropriately and duplicates are not created. 

PSUs can still withdraw and graduate students in NCSIS during this window. 

Completion will be communicated from NC DPI.

College Connect GPA Snapshot -

June 30, 2025*

NC College Connect

NC College Connect is launching a groundbreaking initiative offering Direct Admission to eligible high school seniors across the state for the 2025–2026 school year!

Open to public and charter school seniors with a weighted GPA of 2.8 or higher who meet course requirements, students will be matched with colleges where they already qualify—no traditional application needed. The program now includes more UNC System schools, NC Independent Colleges and Universities, and NC Community Colleges. 

Please see more information at NC College Connect | NC DPI.

To support this program, snapshots of GPAs for students will be taken on June 30, 2025.  Snapshots will be taken from PowerSchool for Phase II districts, and from Infinite Campus for Phase I districts.  Please review all GPAs for accuracy.

Upgrade to .2523.5* 

Phase I & II

Campus was upgraded to Version .2523.5 on June 18, 2025.

Resolved: The issues listed below have been resolved.

Access Issue: NC Graduation Data Verification ReportSome PSU users have reported issues running the NC Graduation Data Verification report, even when appropriate tool rights are assigned.

Non-Production Sites Incorrectly Showing Green Production BannerSome non-production sites were incorrectly showing a green banner (which is meant to indicate it is a production site). This issue was corrected and these sites now properly appear with an orange banner with white icons

North Carolina - Academic CTE Program End DatesAcademic CTE Program end dates have been updated as follows:

• Any Academic CTE Program with a null/blank end date now has an end date of 6/30/2025.
• Any Academic CTE Program with an end date of 2025 now has an end date of 06/30/2025.

Concentrator status has also been applied where applicable.

North Carolina - PMR Detail, Summary Reports: Mid-Year Promotions The PMR Detail Report has been modified to address issues with Mid-Year Promotions. Students who changed grade levels during a reporting period now appear twice in the report, once for each grade level, and ADM calculations are now correctly applied to each grade level in the PMR Summary.

Enhancements:

Academic and Graduation Programs – New InterfaceThe Academic Programs and Graduation Programs tools have been combined into a new interface called Academic and Graduation Programs. These programs can be created and managed within this single tool.

Individual Score Reports Available in Parent PortalIndividual Score Reports can now be accessed from the Parent Portal. These reports are accessed from More > Assessments and take the user to an NCDPI-hosted page, which contains a list of assessment reports with a unique key for each student.

See a full list of updates in the Release Notes: Release Pack Campus.2523 - June 2025 | Infinite Campus

ECS Math Standards Update*

Standards Bank for all PSUs: Missing ECS Math Standards now added

The following missing ECS math standards were added to the Standards Bank for all Phase I PSUs on Saturday, June 14, 2025.

• NCEX.Math.8.SP.A Investigate patterns of association in bivariate data.
• NCEX.Math.8.SP.A .1 Construct a graph or table from given categorical data and compare data categorized in the graph or table
• NCEX.Math.6.G.A.2 Solve real-world and mathematical problems about volume using unit cubes.

If a PSU had manually added these and the text did not match the wording above, the standard will double up on the standard number in the bank. Please review your Grading & Standards > Standards Setup > Standards Bank.

Phase II will receive the missing standards ETA July, 2025.

Events & Actions in Infinite Campus - Statewide Planning & PSU Input Needed

Events & Actions in Infinite Campus serve as automated prompts to notify staff when key changes occur—such as new student enrollments, schedule changes, or student withdrawals—that require timely attention. These triggers are configured to help improve communication and coordination among staff.

In addition to notifications, Events & Actions can also be used to automate data entry, such as populating specific fields based on a user's response or a change in another field. This functionality supports efficiency, consistency, and accuracy across student records by reducing the need for manual updates and ensuring timely data alignment.

NCDPI is currently developing a guidance document outlining the Events & Actions that have been created—and those that are planned—for statewide implementation. As part of this effort, we are seeking input from PSUs to better understand what additional Events & Actions would be helpful.

Please complete the survey below to share which event types and actions your PSU would find beneficial. Your feedback will help guide future statewide configurations:

Events & Actions Survey

Thank you for your participation and continued partnership!

PowerSchool State Reporting

Navigate to Reports > State Reports (run and approve at school level and final approval at PSU level)

• Principal Monthly Report - Due each reporting month
• Alternative Learning Program Report - Due 6/26
• CTE Concentrator Calculation (CTE) - Due 6/26
• Discipline Report - Due 6/26
• EOY Pre-Validation (EPV) - 6/26
• Preliminary GDV - Due 6/26

Knowledge Owl*

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles -

Beginning of Year (BOY)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/beginning-of-year

Revised articles-

Tangos

Step-by-Step Guides | NC Department of Public Instruction

Read to Achieve Program (RtA)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/read-to-achieve-program-rta

Charter School Corner*

Upcoming Charter School SIS Trainings

EOY Virtual Office Hours

• Feel free to join the East or the West EOY Virtual Office Hours for assistance with EOY processing and checklist, register in the Eventbrite links listed in this bulletin
• If you need additional support with EOY please reach out to jennifer.fogleman@dpi.nc.gov

Bi-Monthly Charter School SIS Support Office Hours

• 2nd and 4th Friday of each month from 9am to 10am
• Register in Eventbrite 

Charter schools now have a dedicated SIS professional contact!

We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.

Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.

To reach Jennifer: jennifer.fogleman@dpi.nc.gov

The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.

Upcoming Training Information*

Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!

SIS PLP 2024-25 FINAL

Eventbrite-NCSIS

End-of-Year Support – Virtual Drop-In Office Hour Sessions

We will be offering virtual End-of-Year (EOY) support through drop-in office hour sessions. Both Phase I and Phase II PSUs are welcome to attend the sessions scheduled for their region.

To find and register for a session, please visit Eventbrite and locate the session for your region. We encourage early registration so we can better prepare to support your needs during the session.

• Please visit  Eventbrite-NCSIS to find and register for EOY support webinars scheduled for your region.
  • East Phase I & II EOY Office Hours- Mon, Jun 23, 2025, 3:00 PM
    • Register Here
  • West Phase I & II EOY Office Hours- Tues, Jun 24, 2025, 10:00 AM
    • Register Here

Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions

• 📅 When: 2nd & 4th Friday of each month
• ⏰ Time: 9:00 AM – 10:00 AM
• 🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

NCBOLD 2025

There's still time to register! 📣

The Division of Digital Teaching and Learning (DTL) is excited to announce that again this summer, we will be offering an all-day digital teaching and learning conference in six of the educational regions throughout our state - NCBOLD. The focus will be NCSIS, AI in Education, NCED Connect Products (NCEES, Schoolnet, Canvas, EBSCO/Britannica), EdTech Tools, and more! A complete session list will be available in the coming weeks.

Target Audience: SIS Personnel, Principals, CO Staff, Instructional Coaches, Teachers

Attendees can earn up to 0.7 CEUs for each day’s attendance. A complimentary lunch will be provided each day. We do ask that you please cancel your registration if your plans change to ensure everyone can attend. For additional information, check out go.ncdpi.gov/NCBOLD.

Session information coming soon!