What's New!
- PMR Report Reminder* (Phase I & II)
- Program End Date Guidance* (Phase I)
- Phase II Implementation Dashboard* (Phase II)
- Data Manager Academy* (Phase II)
- Upcoming Training Information* (Phase I & II)
Reminders:
- Course Information Screen Update (Phase I)
- Infinite Campus & MTSS Overview Sessions (Phase I & II)
- NC State-Specific Resources & Updates (Phase I & II)
- Program School Calendars (Phase I)
- Charter School Corner (Phase I & II)
- Mastering Campus Recordings (Phase I & II)
- KnowledgeOwl (Phase I & II)
- 2025-2026 SY Master Course Code List V5 Update
- Data Extract Utility (DEU) Pull Deprecation (Phase I)
- ECS & Infinite Campus (Phase I)
- SIS EOY Timeline SY 24-25 (Phase I & II)
- Phase II Data Conversion Information (Phase II)
- Partnering Progress (Phase I & II)
- NCSIS Resources (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
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WHAT'S NEW!
PMR Report Reminder*
Phase I & II
As we near the end of the school year, please ensure that all Month 9 PMRs are reviewed and approved within 10 days of your district’s last instructional day. Timely approval is essential for accurate end-of-year data reporting and compliance.
If you have any questions or need assistance, please contact your assigned SIS PL Consultant.
Thank you for your continued partnership!
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Program End Date Guidance*
Phase I
As we prepare for End-of-Year (EOY) processes in Infinite Campus, please review the guidance below regarding Program End Dates. It is important to ensure each program is reviewed and updated according to its specific end-date rules. This helps maintain data accuracy, meet compliance requirements, and support accurate reporting for state and federal purposes.
The chart below outlines how program end dates should be managed:
 Further guidance on this process will be available soon. If you have any questions, please don’t hesitate to contact your assigned SIS PL Consultant.
Phase II Implementation Dashboard*
Phase II
Dear Phase II PSUs,
As part of our continued efforts to support a successful transition to the North Carolina Student Information System (NCSIS), we are excited to introduce the NCSIS Implementation Dashboard—a new tool designed to help monitor progress and identify support needs during the implementation process. This dashboard will be used collaboratively by NCDPI and Infinite Campus to help ensure a smooth rollout across all Phase II PSUs.
We shared this tool during the recent Superintendents Quarterly and at the Digital Leaders Exchange to gather feedback from the field and align the dashboard with district needs.
About the Dashboard
The dashboard provides a real-time visual overview of implementation progress, including:
- A statewide progress map
- County-level filtering for regional insights
- PSU-specific views for district-level updates
The dashboard is built from the Go-Live Checklist, which includes task-specific checklists aligned with key implementation phases:
- Production Site Setup
- Pre-First Day of School
- First Day of School
- 3 Months Post Go-Live
Access Details
- Superintendents with a Google-based school email address have already been granted access to the NCSIS Implementation Dashboard.
- SIS Coordinators who completed the Phase II Dashboard Access Request Survey have been granted access to the dashboard and their PSU’s Go-Live Checklist spreadsheet.
- Additional team members listed in the survey have also been granted dashboard access.
Important: All users—including SIS Coordinators and implementation team members—must have a school-issued Google email address to access the dashboard and checklist. Access cannot be granted to personal or non-Google accounts.
If your PSU has not yet submitted the Dashboard Access Request Survey or has not received access, please complete the survey as soon as possible to ensure access is granted: Phase II Dashboard Access Request Survey
SIS Coordinators may also share access to the PSU Go-Live Checklist spreadsheet directly with additional team members, as needed.
Next Steps for SIS Coordinators
Once access is granted:
- Navigate to the PSU Page tab in the Go-Live Checklist.
- Begin entering the progress of tasks once your production site is live.
- Use the dropdown menus to update the status of each implementation task.
- Select “Needs Support” for any tasks requiring follow-up.
- Notify your assigned SIS PL Consultant for timely assistance and guidance.
Additional Information
- The dashboard serves as a collaborative pulse check for tracking implementation milestones.
- Communications may come from both Infinite Campus and NCDPI.
- Some tasks may involve other departments and are not solely the responsibility of SIS Coordinators.
- Each PSU has a unique production timeline, so progress stages may vary.
- Regularly reviewing and updating your PSU’s checklist is strongly encouraged.
You can also view a summary of dashboard features and access steps here: NCSIS Implementation Dashboard Overview Slides
Thank you for your continued partnership and dedication to a successful NCSIS rollout. Please reach out to your assigned SIS PL Consultant if you have any questions or need additional support.
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 Data Manager Academy*
Phase II
🚨 Phase II Data Manager Academy – Spring 2025!
Get ready to sharpen your NCSIS skills! 📊
We’re hitting the road next week for the Phase II Data Manager Academy—a regional training event designed specifically for Phase II Data Managers.
📍 Check Eventbrite to register for a session near you! If you’ve already registered but can no longer attend, please cancel your registration so another participant can take your spot. Many locations are currently sold out, and participants must be registered in advance to attend and check in. Due to limited seating and pre-arranged catering, walk-ins cannot be accommodated.
🕗 Session Time: 8:30 AM – 3:30 PM
📘 Topics Covered: Enrollment, withdrawals, attendance, hand scheduling, census, and more.
🗓️ Eventbrite Registration Links by Region
📌 Important Registration Notes:
- You must register using your PSU email address. Registrations submitted with personal email accounts may be canceled.
- If you need to cancel or update your registration, please use the Eventbrite link to make changes.
- Bring a fully charged device with you to the training.
We look forward to seeing you there and supporting your continued success with NCSIS!
Upcoming Training Information*
Phase I & II
Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!
SIS PLP 2024-25 FINAL
Eventbrite-NCSIS
Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.
📅 When: 2nd & 4th Friday of each month
⏰ Time: 9:00 AM – 10:00 AM
🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!
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REMINDERS:
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Course Information Screen Update
Phase I
Did You Notice? A New Look for the Course Information Screen! The Course Information screen in Infinite Campus has a refreshed design. Be sure to review the updates and familiarize yourself with the new layout.
Click here to view the updated Course Information screen
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Infinite Campus & MTSS Overview Sessions
Phase I & II
Join us for an overview of how Infinite Campus will support MTSS implementation as ECATS MTSS sunsets. This session will guide stakeholders through key steps for preparing for the transition, introduce available Infinite Campus MTSS support resources, and highlight system features that align with MTSS practices
https://drive.google.com/file/d/11uCgLLnxpKFe-8rmVeF2ma208nLzwwbw/view
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NC State-Specific Resources & Updates
Phase I & II
Stay informed by regularly reviewing the Infinite Campus Knowledge Base – North Carolina State-Specific Information page. This page includes important updates, documentation, and guidance tailored to North Carolina PSUs. We recommend checking it frequently to ensure you have the most up-to-date information related to reporting, configuration, and compliance.
🔗 Access the NC State-Specific Info Page
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Program School Calendars
Phase I
Learn how to roll forward program calendars in NCSIS as you prepare for the upcoming school year. When rolling forward calendars, the naming template for calendars defaults to the school name. This means that the program calendar names may need to be updated. The following article will walk users through rolling forward program calendars and updating the names.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/rolling-forward-program-calendars
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Charter School Corner
Phase I & II
Charter schools now have a dedicated SIS professional contact!
We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.
Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.
To reach Jennifer: jennifer.fogleman@dpi.nc.gov
The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.
Charter School Connect In Person Meeting in May
Please join us for an in person Charter Connect meeting on May 20 at 9am at TMSA Triangle (312 Gregson Drive Cary, NC 27511) Register for this event in Eventbrite Charter Connect May 20
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Mastering Campus Recordings
Phase I & II
Mastering Campus: Full Recording Series Now Available!
Missed a session or want to review key content? The Mastering Campus training series is now available on-demand! Each day focuses on a core area of NCSIS to help strengthen your understanding and support your PSU.
📅 Session Recordings:
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Day 4: Course Catalogs & Hand Scheduling Watch Recording Passcode: wn9tD.@b
📌 Note: If you have any questions or need additional support, reach out to your SIS PL Consultant. Happy learning!
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2025-2026 SY Master Course Code List V5 Update
The SY 25.26 Master Course Code List V5 has been updated, please review the Notes tab for a listing of updated areas.
This update includes approved Course Number and Added Value changes to PLTW courses listed below. The value changes for 2025-2026 will not be reflected in PowerSchool or Infinite Campus instances at this time to preserve 2024-2025 historical data. These values will be updated after End of Year (EOY) processing in Infinite Campus for Phase 1 & Phase 2 to be available July 1, 2025.
List of PLTW courses updated in version 5 Master Course Code list (all updated from 5X to 7X and removed Honors from course name, and Added Value = 1):
- CE117X0 - PLTW Principles of Engr
- CE137X0 - PLTW Digital Electronics
- CE147X0 - PLTW Civil Engr and Arch
- CI357X0 - PLTW Cybersecurity
- HP707X0 - PLTW Princ of Biomed Sci
- HP717X0 - PLTW Human Body Systems
- HP727X0 - PLTW Medical Intervention
Please contact your local CTE Director or Karen McPherson if you have any questions.
Data Extract Utility (DEU) Pull Deprecation
Phase I
Infinite Campus will discontinue the Data Extract Utility “Pull” method on June 30th, 2025. PSUs must switch to an alternative delivery mode before the deadline to avoid disruptions. After deprecation, any active “Pull” methods will convert to SMB (Server Message Block) protocol with non-functioning credentials, causing connection errors. PSUs using other delivery methods (such as SFTP) will remain unaffected.
PSUs can use the “Test Extract” function to still receive a downloadable file of the data. Navigate to System Settings > Data Utilities > Data Extract Utility. Select the Extract Instance. Scroll to the bottom of the page and select “Test Extract” to download the file.
ECS & Infinite Campus
Phase I
The completion of high school course requirements for students instructed on the Extended Content Standards (ECS) should be documented in Infinite Campus using Academic Programs instead of Graduation Programs. This is because these students are served through individualized education programs.
The recommendation is due to the following reasons:
- Students served by Extended Content Standards (ECS) can participate in graduation activities but will exit high school with a certificate instead of a diploma.
- The number of years a student with a disability can stay in high school before exiting with a certificate depends on the age they enter high school and their 22nd birthday.
The OEC user guide contains additional resources on ECS Course Requirements and Participation in the NC Alternate Assessment (NCEXTEND1).
Infinite Campus Articles:
SIS EOY Timeline SY 24-25
Phase I
There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.
Phase II
Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025.
Please select the link below for a detailed timeline from February 1 to July 15th:
Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.
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Phase II Data Conversion Information
Phase II
Hot tip: Scheduling Setup should be completed for all students. The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site. Check weekly to verify that any new enrollments have these fields completed.
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).
Previous Phase II Data Conversion Webinar Information:
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Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
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Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
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PII: Do not upload any PII to the shared folder
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Requesting Technical Support Points of Contact
Phase I & II
Please review the information below on how to submit support tickets:
Contact Infinite Campus for assistance with:
NCSIS Application/Support Issues
Submit a case: https://support.infinitecampus.com
Contact DPI for assistance with:
- NCDPI Business Questions
- Duplicate Students
- Amplify/Missing Students
- PMR Deletes in Infinite Campus
Submit a request: https://go.ncdpi.gov/help
For additional technical support contacts, please refer to the document below:Requesting Help
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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