Charter School Corner*

Phase I & II

Charter schools now have a dedicated SIS professional contact!

We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.

Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.

To reach Jennifer: jennifer.fogleman@dpi.nc.gov

The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.

Charter School Connect In Person Meeting in May

Please join us for an in person Charter Connect meeting on May 20 at 9am at TMSA Triangle (312 Gregson Drive Cary, NC 27511)  Register for this event in Eventbrite Charter Connect May 20

Phase II Implementation Dashboard*

Phase II

Dear Phase II PSUs,

As part of our continued efforts to support a successful transition to the North Carolina Student Information System (NCSIS), we are excited to introduce the NCSIS Implementation Dashboard—a new tool designed to help monitor progress and identify support needs during the implementation process. This dashboard will be used collaboratively by NCDPI and Infinite Campus to help ensure a smooth rollout across all Phase II PSUs.

We shared this tool during the recent Superintendents Quarterly and at the Digital Leaders Exchange to gather feedback from the field and align the dashboard with district needs.

About the Dashboard

The dashboard provides a real-time visual overview of implementation progress, including:

• A statewide progress map
• County-level filtering for regional insights
• PSU-specific views for district-level updates

The dashboard is built from the Go-Live Checklist, which includes task-specific checklists aligned with key implementation phases:

• Production Site Setup
• Pre-First Day of School
• First Day of School
• 3 Months Post Go-Live

Access Details

• Superintendents with a Google-based school email address have already been granted access to the NCSIS Implementation Dashboard.
• SIS Coordinators who completed the Phase II Dashboard Access Request Survey have been granted access to the dashboard and their PSU’s Go-Live Checklist spreadsheet.
• Additional team members listed in the survey have also been granted dashboard access.

Important: All users—including SIS Coordinators and implementation team members—must have a school-issued Google email address to access the dashboard and checklist. Access cannot be granted to personal or non-Google accounts.

If your PSU has not yet submitted the Dashboard Access Request Survey or has not received access, please complete the survey as soon as possible to ensure access is granted: Phase II Dashboard Access Request Survey

SIS Coordinators may also share access to the PSU Go-Live Checklist spreadsheet directly with additional team members, as needed.

Next Steps for SIS Coordinators

Once access is granted:

• Navigate to the PSU Page tab in the Go-Live Checklist.
• Use the dropdown menus to update the status of each implementation task.
• Select “Needs Support” for any tasks requiring follow-up.
• Notify your assigned SIS PL Consultant for timely assistance and guidance.

Additional Information

• The dashboard serves as a collaborative pulse check for tracking implementation milestones.
• Communications may come from both Infinite Campus and NCDPI.
• Some tasks may involve other departments and are not solely the responsibility of SIS Coordinators.
• Each PSU has a unique production timeline, so progress stages may vary.
• Regularly reviewing and updating your PSU’s checklist is strongly encouraged.

You can also view a summary of dashboard features and access steps here:                                                  NCSIS Implementation Dashboard Overview Slides

Thank you for your continued partnership and dedication to a successful NCSIS rollout. Please reach out to your assigned SIS PL Consultant if you have any questions or need additional support.

Legislative Class Size (LCS) Report Update*

Phase I

The Legislative Class Size (LCS) Report is now in production and must be submitted by April 30, 2025.  Please note: Charter Schools are not required to submit the LCS report.

Before generating the LCS reports, please review and verify the following:

1. Pull Out Scheduling (ONLY if using)
1. Scheduling Resource Students | NC Department of Public Instruction
2. Combined Grade Level classes
1. NC Legislative Class Size Collection | Infinite Campus (Combined and Pull-Out Classes Section)
3. Dual Language Immersion sections
1. Scheduling & Courses > Courses > Section Information
2. Add the Instructional Provider of 20: Dual Language Immersion for EACH section (all combination and pull-out sections also)
4. ONLY the Primary Teacher will count in the class size average calculation. 
1. Currently, the LCS report does not count additional teachers added to a course section.
2. For sections with two lead teachers, please document the instructional setup with the Class Size Affidavit.
1. The Class Size Affidavit and Waiver form is available on the DPI Student Accounting Forms page.

Reports (and their associated settings) for Verification:

These reports should be reviewed to validate your class size data before submission:

Reporting>NC State Reporting>NC LCS Collection

• Report Type: Class Size
  • Grade Level Grouping: K-3
  • Violation Type: None Selected
  • Exclude Cross-Site Data: Checked
  • Snapshot Date: 02/28/2025
• Report Type: Class Size
  • Grade Level Grouping: K-3
  • Violation Type: Over the Individual Class Size Maximum
  • Exclude Cross-Site Data: Checked
  • Snapshot Date: 02/28/2025
• Report Type: Class Size
  • Grade Level Grouping: K-3
  • Violation Type: Over the PSU-wide Maximum Average
  • Exclude Cross-Site Data: Checked
  • Snapshot Date: 02/28/2025

Required Legislative Class Size Reports for Submission:

The following reports must be submitted using the same verification process as PMR. Ensure report settings match the specifications below:

• Report Type: Class Size Average (Any school that contains K-3)
  • Grade Level Grouping: K-3
  • Exclude Cross-Site Data: Checked
  • Snapshot Date: 02/28/2025
  • Snapshot Period: Spring
• Report Type: Program Enhancement Teachers (All schools)
  • Grade Level Grouping: K-13
  • Exclude Cross-Site Data: Checked
  • Snapshot Date: 02/28/2025 Snapshot Period: Spring

If a school does not have the grade levels needed for submission, do not generate or submit.

Other Legislative Class Size data reports are also available for review.  Please visit NC Legislative Class Size Collection | Infinite Campus for more information on all Legislative Class Size reports.

An expanded version of this communication is available on the NCSIS Knowledge Base. Please see the link below.

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/legislative-class-size-legislative-class-size

Newly Added Legislative Class Size Submission Validation ReportsNew validation reports for both Fall and Spring submissions have been added. Each validation report includes the following three components:

• Class Size Average (CSA) Submission Status
• Program Enhancement Teachers (PET) Submission Status
• Class Size (CS) Submission Status

These reports are designed to help verify successful data submission and identify any issues prior to final reporting.

Thank you for your continued partnership. Please don’t hesitate to reach out to your assigned SIS PL Consultant if you have any questions or need additional support.

Upcoming Training Information*

Phase I & II

Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!

SIS PLP 2024-25 FINAL

Eventbrite-NCSIS 

Phase II Participant Virtual Check-In Webinar: Tuesday, April 29th 

Register Here

Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.

📅 When: 2nd & 4th Friday of each month

⏰ Time: 9:00 AM – 10:00 AM

🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

KnowledgeOwl

Phase I & II

Please use the link below to access the recently added or updated articles for the NCSIS Knowledge Base. We encourage you to check back regularly for additional resources.

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles - 

End of Year Checklist

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/eoy-checklist-1b816ae

Rolling Forward Calendar Programs

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/rolling-forward-program-calendars

Scheduling Resource Students

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-resource-students

Revised articles-

Graduation Checklist

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/graduation-checklist

PMR Validation Review

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/pmr-validation-review

Scheduling Workflow

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-workflow

SIS EOY Timeline SY 24-25

Phase I

There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.

Phase II

Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025. 

Please select the link below for a detailed timeline from February 1 to July 15th: 

• NCSIS Phase I (Infinite Campus)   
• Phase II (PowerSchool) 

Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.

Phase II Data Conversion Information

Phase II

Hot tip: Scheduling Setup should be completed for all students.  The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site.  Check weekly to verify that any new enrollments have these fields completed.

Infinite Campus will convert data for Phase II PSUs directly from PowerSchool.  The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool. 

Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files.  Make any changes necessary in PowerSchool.

Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted.  Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.

Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).

Previous Phase II Data Conversion Webinar Information:

• Phase II Data Conversion Part 1 Recording 
• Phase II Data Conversion Part 1 Presentation
• Phase II Data Conversion Part 2 Recording 
• Phase II Data Conversion Part 2 Presentation

NCSIS Resources

Phase I & II

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community

• Naming Convention: Ad Hoc Name - PSU Name
• You’re welcome to include your email address within the document (optional).
• Permissions: You have editing access—please proceed with caution!
• PII: Do not upload any PII to the shared folder

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.