What's New!
- AIG Update* (Phase I)
- Charter School Corner* (Phase I & II)
- Phase II Implementation Dashboard* (Phase II)
- Legislative Class Size (LCS) Report Update* (Phase I)
- Data Manager Academy* (Phase II)
- Digital Leaders Exchange Presentation Links* (Phase I & II)
- KnowledgeOwl* (Phase I & II)
- State Report Updates* (Phase I)
Reminders:
- 2025-2026 SY Master Course Code List V5 Update
- DEU Pull Deprecation (Phase I)
- Trial Site Flags (Phase II)
- ECS & Infinita Campus (Phase I)
- Program School Calendars (Phase I)
- Master Campus Recordings (Phase I & II)
- Course Planning Update (Phase I)
- SIS EOY Timeline SY 24-25 (Phase I & II)
- Phase II Data Conversion Information (Phase II)
- Targeted Assistance Schools (TAS) (Phase I)
- Upcoming Training Information (Phase I & II)
- NCSIS Resources (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
AIG Update*
Phase I
AIG Spring Headcount announcement to all AIG Coordinators:
Just a reminder that on April 30th we will pull the data for spring headcount. All students who have begun receiving services on or before April 15th should appear on the Spring Headcount.
As you are verifying data in the coming days, if you run across any concerns or issues, please don’t hesitate to contact Stephanie Cyrus (stephanie.cyrus@dpi.nc.gov) so that we can coordinate our efforts to resolve the issues with our NC-SIS team.
For those Phase I Infinite Campus users, please know that all the reports for both the Fall and Spring AIG headcount are now available within Infinite Campus. These summary reports will be helpful to you as you are including demographic data in your Local AIG Plans, but the AIG Spring Headcount 01 – Student Detail report includes all the individual student information you will need to verify for headcount purposes. To access these reports, you will need both the Read and Write Tool Rights to the Data Validation Reports. Please see your data manager/SIS Coordinator to request access if needed. In addition, we encourage you to choose the ‘Submit to the batch queue’ option when running the various reports to avoid any report run errors associated with the ‘Generate Now’ feature.
To further support all AIG Coordinators during this time, we will be hosting two AIG Headcount Office Hour sessions. These will be drop-in opportunities for questions and answers, rather than content being presented.
Charter School Corner*
Phase I & II
Charter schools now have a dedicated SIS professional contact!
We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.
Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.
To reach Jennifer: jennifer.fogleman@dpi.nc.gov
The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.
Charter School Virtual Office Hours next week is focused on CTE
I'm excited to announce a valuable opportunity for charter schools to learn more about Career and Technical Education (CTE)!
Join us for our upcoming Charter Virtual Office Hours on April 25th at 9:00 AM where we'll host CTE staff from the North Carolina Department of Public Instruction (NCDPI). This is a fantastic chance to:
- Gain insights into how charter schools can effectively utilize CTE programs.
- Get your questions answered directly by NCDPI CTE experts.
This session is designed to provide you with the information and resources you need to enhance your school's CTE offerings and empower your students with valuable career skills.
To register for this important event, please use the following Eventbrite link: Charter Virtual Office Hours
We host Charter School Virtual Office Hours twice a month, the 2nd and 4th Friday at 9am. You can register for these meetings in Eventbrite.
Charter School Connect In Person Meeting in May
Please join us for an in person Charter Connect meeting on May 20 at 9am at TMSA Triangle (312 Gregson Drive Cary, NC 27511) Register for this event in Eventbrite Charter Connect May 20
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Phase II Implementation Dashboard*
Phase II
Dear Phase II PSUs,
As part of our continued efforts to support a successful transition to the North Carolina Student Information System (NCSIS), we are excited to introduce the NCSIS Implementation Dashboard - a new tool designed to monitor implementation progress and identify support needs across the state for Phase II PSUs with the Go Live Checklist. This dashboard will be used by Infinite Campus and NCDPI to work collaboratively with PSUs to help ensure a smooth transition. We shared this at the last Superintendents Quarterly as well as our week long Digital Leaders Exchange event last week to obtain feedback from the field to ensure maximum efficiency for PSUs.
About the Dashboard
This dashboard provides a real-time visual overview of progress, including:
- A statewide progress map
- County-level filtering for regional visibility
- PSU-level filtering for district-specific updates
The dashboard is built from the Go-Live checklist spreadsheet that will be shared with you once you complete the form below. The PSU Page tab includes task-specific checklists organized by key implementation phases:
- Production Site Setup
- Pre-First Day of School
- First Day of School
- 3 Months Post Go-Live
What You Need to Do
Access to the dashboard will automatically be provided to Superintendents by Wednesday, April 23, 2025.
SIS Coordinators must complete the Phase II Dashboard Access Request Survey to gain access to the dashboard and spreadsheet. You can also add any other members of their implementation team who need access to the data. Please note personal email addresses will be denied access. You must use your school email address for security purposes. Access will be granted by Wednesday, April 23, 2025.
Please Note: Completion of this form is required for all PSUs.
After gaining access, SIS Coordinators should:
- Navigate to the PSU Page tab.
- Use the dropdown menus to indicate the status of each implementation task.
- Select "Needs Support" if assistance is required.
- Email your assigned SIS PL Consultant to follow up on any support needs.
Additional Information
- This dashboard serves as a pulse check for implementation progress across the state.
- It will be used by both Infinite Campus implementation teams and NCDPI, so communications may come from multiple sources.
- Some tasks may be the responsibility of other departments and not solely assigned to SIS Coordinators.
- Each PSU has a unique production timeline, so stages of progress may vary.
- Regularly reviewing and updating your PSU’s progress is strongly encouraged to support collaborative implementation efforts.
You can also review a slide deck summarizing the dashboard and access steps here: NCSIS Implementation Dashboard Overview Slides
Thank you for your continued partnership. Please don’t hesitate to reach out to your assigned SIS PL Consultant if you have any questions or need additional support.
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Legislative Class Size (LCS) Report Update*
Phase I
The Legislative Class Size (LCS) Report is now in production and must be submitted by April 30, 2025. Please note: Charter Schools are not required to submit the LCS report.
Before generating the LCS reports, please review and verify the following:
- Pull Out Scheduling (ONLY if using)
- Combined Grade Level classes
- Dual Language Immersion sections
- Scheduling & Courses > Courses > Section Information
- Add the Instructional Provider of 20: Dual Language Immersion for EACH section (all combination and pull-out sections also)
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ONLY the Primary Teacher will count in the class size average calculation.
- Currently, the LCS report does not count additional teachers added to a course section.
- For sections with two lead teachers, please document the instructional setup with the Class Size Affidavit.
Reports (and their associated settings) for Verification:
These reports should be reviewed to validate your class size data before submission:
Reporting>NC State Reporting>NC LCS Collection
Report Type: Class Size
- Grade Level Grouping: K-3
- Violation Type: None Selected
- Exclude Cross-Site Data: Checked
- Snapshot Date: 02/28/2025
Report Type: Class Size
Report Type: Class Size
Required Legislative Class Size Reports for Submission:
The following reports must be submitted using the same verification process as PMR. Ensure report settings match the specifications below:
Report Type: Class Size Average (Any school that contains K-3)
- Grade Level Grouping: K-3
- Exclude Cross-Site Data: Checked
- Snapshot Date: 02/28/2025
- Snapshot Period: Spring
Report Type: Program Enhancement Teachers (All schools)
- Grade Level Grouping: K-13
- Exclude Cross-Site Data: Checked
- Snapshot Date: 02/28/2025
- Snapshot Period: Spring
If a school does not have the grade levels needed for submission, do not generate or submit.
Other Legislative Class Size data reports are also available for review. Please visit NC Legislative Class Size Collection | Infinite Campus for more information on all Legislative Class Size reports.
An expanded version of this communication is available on the NCSIS Knowledge Base. Please see the link below.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/legislative-class-size-legislative-class-size
Thank you for your continued partnership. Please don’t hesitate to reach out to your assigned SIS PL Consultant if you have any questions or need additional support.
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 Data Manager Academy*
Phase II
🚨 Phase II Data Manager Academy – Spring 2025!
Get ready to sharpen your NCSIS skills! 📊We’re hitting the road this May with Data Manager Academy, a regional training event designed specifically for Phase II Data Managers.
📍 Check out the dates and locations on the map below—we’re bringing the training to your region!Sessions will run from 8:30 AM to 3:30 PM and cover key NCSIS topics including enrollment, withdrawals, attendance, hand scheduling, census, and more.
🗓️ Registration is now open on Eventbrite—don’t wait, secure your spot today! Take advantage of this opportunity to connect, learn, and lead with confidence in NCSIS.
Eventbrite Registration Links by Region
📌 Important Registration Notes:
You must register using your PSU email address. Registrations submitted with personal email accounts may be canceled.
If you need to cancel or update your registration, please use the Eventbrite link to make changes.
Bring a fully charged device with you to the training.
Digital Leaders Exchange Presentation Links*
Phase I & II
If you weren’t able to attend DLE last week, no worries! You can access the presentation links using the link below. All session links are located on the “Today’s Schedule” slide (Slide 6).
🔗 go.ncdpi.gov/DLEApril2025
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State Report Updates*
Phase I
GRS Report- The statewide Grade, Race, Sex (GRS) report will be run as part of PMR7. The report will be added to the Statistical Profile at that time.
Legislative Class Size- The Legislative Class Size (LCS) Report is now in production and must be submitted by April 30, 2025. Please note: Charter Schools are not required to submit the LCS report.
*Phase 1 & 2 PSUs should run, verify and submit their LCS reports by April 30, 2025.
Discipline Report- Under Development
GDV Report- is now in production, and validations are available to run. Additional information will be shared soon.
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REMINDERS:
2025-2026 SY Master Course Code List V5 Update
The SY 25.26 Master Course Code List V5 has been updated, please review the Notes tab for a listing of updated areas.
This update includes approved Course Number and Added Value changes to PLTW courses listed below. The value changes for 2025-2026 will not be reflected in PowerSchool or Infinite Campus instances at this time to preserve 2024-2025 historical data. These values will be updated after End of Year (EOY) processing in Infinite Campus for Phase 1 & Phase 2 to be available July 1, 2025.
List of PLTW courses updated in version 5 Master Course Code list (all updated from 5X to 7X and removed Honors from course name, and Added Value = 1):
- CE117X0 - PLTW Principles of Engr
- CE137X0 - PLTW Digital Electronics
- CE147X0 - PLTW Civil Engr and Arch
- CI357X0 - PLTW Cybersecurity
- HP707X0 - PLTW Princ of Biomed Sci
- HP717X0 - PLTW Human Body Systems
- HP727X0 - PLTW Medical Intervention
Please contact your local CTE Director or Karen McPherson if you have any questions.
Data Extract Utility (DEU) Pull Deprecation
Phase I
Infinite Campus will discontinue the Data Extract Utility “Pull” method on June 30th, 2025. PSUs must switch to an alternative delivery mode before the deadline to avoid disruptions. After deprecation, any active “Pull” methods will convert to SMB (Server Message Block) protocol with non-functioning credentials, causing connection errors. PSUs using other delivery methods (such as SFTP) will remain unaffected.
PSUs can use the “Test Extract” function to still receive a downloadable file of the data. Navigate to System Settings > Data Utilities > Data Extract Utility. Select the Extract Instance. Scroll to the bottom of the page and select “Test Extract” to download the file.
Trial Site Flags
Phase II
Many trial sites do not have the converted flags set to show on the student header. The flags are attached to the student in the trial site, but the visible indicator is not on the student header. If you would like to see which flags are attached to each student in the header, as in the following example, please follow the steps below to enable them.
ECS & Infinite Campus
Phase I
The completion of high school course requirements for students instructed on the Extended Content Standards (ECS) should be documented in Infinite Campus using Academic Programs instead of Graduation Programs. This is because these students are served through individualized education programs.
The recommendation is due to the following reasons:
- Students served by Extended Content Standards (ECS) can participate in graduation activities but will exit high school with a certificate instead of a diploma.
- The number of years a student with a disability can stay in high school before exiting with a certificate depends on the age they enter high school and their 22nd birthday.
The OEC user guide contains additional resources on ECS Course Requirements and Participation in the NC Alternate Assessment (NCEXTEND1).
Infinite Campus Articles:
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Program School Calendars
Phase I
Learn how to roll forward program calendars in NCSIS as you prepare for the upcoming school year. When rolling forward calendars, the naming template for calendars defaults to the school name. This means that the program calendar names may need to be updated. The following article will walk users through rolling forward program calendars and updating the names.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/rolling-forward-program-calendars
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Mastering Campus Recordings
Phase I & II
Mastering Campus: Full Recording Series Now Available!
Missed a session or want to review key content? The Mastering Campus training series is now available on-demand! Each day focuses on a core area of NCSIS to help strengthen your understanding and support your PSU.
📅 Session Recordings:
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Day 4: Course Catalogs & Hand Scheduling Watch Recording Passcode: wn9tD.@b
📌 Note: If you have any questions or need additional support, reach out to your SIS PL Consultant. Happy learning!
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Course Planning Update
Phase I
An issue was noted by PSUs and verified by NCDPI that when using the Course Planning feature, alternate courses could not be added to a student’s course plan. This issue has been corrected as of Monday, Mar. 3, 2025 in the state programs under “Graduation Program Setup”.
The "Allow Planning of Alternates" checkbox is now checked and the "Minimum number of Alternate credits next year" was set to 4 for all PSUs.
To view, navigate to Student Information > Program Administration > Graduation Program Setup > click on a Graduation Requirements plan and scroll down to the Details section.
Resources:
Important Update: System Updates for Historical Disabled Course Codes and Graduation Programs
SIS EOY Timeline SY 24-25
Phase I
There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.
Phase II
Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025.
Please select the link below for a detailed timeline from February 1 to July 15th:
Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.
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Phase II Data Conversion Information
Phase II
Hot tip: Scheduling Setup should be completed for all students. The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site. Check weekly to verify that any new enrollments have these fields completed.
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).
Previous Phase II Data Conversion Webinar Information:
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Targeted Assistance Schools
Phase I
Targeted Assistance Schools (TAS)
Title I funds are used to support programs for eligible students who are failing or at risk of failing to meet state academic standards.
The following are key dates and resources related to the TAS submission process for both IC (Infinite Campus) and PS (PowerSchool):
Dates to Know:
- March 3, 2025: IC and PS will go live for PSUs (Public School Units) to submit TAS data.
- June 23, 2025: TAS data submissions due from PSUs with TAS data.
- June 30, 2025: FY25 TAS data will be finalized.
Requirement:
Schools that are either SW-TAS or TAS-TAS are required to submit TAS data in PowerSchool or flag in Infinite Campus
- SW-TAS – The first “SW” indicates that the school is eligible to operate a schoolwide program (SW), the second “TAS” confirms that the school implemented a “TAS” program.
- TAS-TAS – The first “TAS” indicates that the school is eligible to operate a TAS program, the second “TAS” confirms the school implemented TAS program.
Link: List of SW-TAS and TAS-TAS schools (pulled from 2024-2025 ESSR Report)
PowerSchool:
Link: TAS – Student Served Data Collection Process for PowerSchool
Infinite Campus:
Video Link: TAS - Student Served Data Collection (Infinite Campus)-20250225 2037-2
Password: QgUcknT2
Infinite Campus core documentation on Flags Link: https://kb.infinitecampus.com/help/flags-student
Important Access Note: The tool rights assigned to staff are essential for managing access within the upper right corner of the Infinite Campus platform. If you are responsible for assigning the TAS flag in Infinite Campus and you experience difficulties accessing or managing the tool, or if you are unable to view all schools, please reach out to the designated individual within your PSU who oversees access rights (ex: SIS Coordinator or School Data Manager).
If you have any questions, please contact your Consolidated Program Administrator.
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Upcoming Training Information
Phase I & II
Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!
SIS PLP 2024-25 FINAL
Eventbrite-NCSIS
Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
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PII: Do not upload any PII to the shared folder
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Requesting Technical Support Points of Contact
Phase I & II
Please review the information below on how to submit support tickets:
Contact Infinite Campus for assistance with:
NCSIS Application/Support Issues
Submit a case: https://support.infinitecampus.com
Contact DPI for assistance with:
- NCDPI Business Questions
- Duplicate Students
- Amplify/Missing Students
- PMR Deletes in Infinite Campus
Submit a request: https://go.ncdpi.gov/help
For additional technical support contacts, please refer to the document below:Requesting Help
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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