What's New!
- Digital Leaders Exchange* (Phase I & II)
- 2025-2026 SY Master Course Code List V5 Update*
- DEU Pull Deprecation* (Phase I)
- Trial Site Flags* (Phase II)
- ECS & Infinita Campus* (Phase I)
- OCR/CRDC - Submission Due April 7 – Immediate Action Required if Certification Cannot Be Completed* (Phase I & II)
- State Report Updates* (Phase I)
Reminders:
- PMR Validations (Phase I)
- Program School Calendars (Phase I)
- Master Campus Recordings (Phase I & II)
- Data Manager Academy (Phase II)
- Course Planning Update (Phase I)
- Resident District Selection Clarification (Phase I)
- SIS EOY Timeline SY 24-25 (Phase I & II)
- Phase II Data Conversion Information (Phase II)
- Targeted Assistance Schools (TAS)* (Phase I)
- KnowledgeOwl (Phase I & II)
- Upcoming Training Information (Phase I & II)
- Partnering Progress (Phase I & II)
- NCSIS Resources (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
|
*indicates new or updated information
WHAT'S NEW!
Digital Leaders Exchange*
Phase I & II
April 7-10, 2025
LAST CALL TO REGISTER!!
The Office of Digital Teaching and Learning is excited to announce our next round of Digital Leaders Exchange. In April, We will have two paths with content highlighting Leadership & Vision from the Digital Learning Plan, and "exchanging" End of Year Processes.
-
Goal 1 – A shared vision for digital teaching and learning is established and communicated with all stakeholders.
-
Goal 2 – Effectively plan and implement action steps to carry out the shared vision.
One for SIS Coordinators for both Phase I and II; One for other participants such as human resource directors, tech directors, media directors, and more. We will meet from 9 AM - 4PM and lunch will be catered. Register for a date & location that best fits your schedule.
Event Schedule and Locations
The event will take place across four days, moving to accommodate regional travel:
April 7 | Martin Community College, 1161 Kehukee Park Rd., Williamston, NC 27892
April 8 | Johnston County Schools (AG Glenn Building), 211 East Rose St., Smithfield, NC 27577
April 9 | Iredell-Statesville Schools (Unity Center), 1145 Salisbury Rd., Statesville, NC 28677
April 10 | Buncombe County Schools, 175 Bingham Rd., Asheville, NC, 28806
Review our agenda HERE.
|
2025-2026 SY Master Course Code List V5 Update*
The SY 25.26 Master Course Code List V5 has been updated, please review the Notes tab for a listing of updated areas.
This update includes approved Course Number and Added Value changes to PLTW courses listed below. The value changes for 2025-2026 will not be reflected in PowerSchool or Infinite Campus instances at this time to preserve 2024-2025 historical data. These values will be updated after End of Year (EOY) processing in Infinite Campus for Phase 1 & Phase 2 to be available July 1, 2025.
List of PLTW courses updated in version 5 Master Course Code list (all updated from 5X to 7X and removed Honors from course name, and Added Value = 1):
- CE117X0 - PLTW Principles of Engr
- CE137X0 - PLTW Digital Electronics
- CE147X0 - PLTW Civil Engr and Arch
- CI357X0 - PLTW Cybersecurity
- HP707X0 - PLTW Princ of Biomed Sci
- HP717X0 - PLTW Human Body Systems
- HP727X0 - PLTW Medical Intervention
Please contact your local CTE Director or Karen McPherson if you have any questions.
Data Extract Utility (DEU) Pull Deprecation*
Phase I
Infinite Campus will discontinue the Data Extract Utility “Pull” method on June 30th, 2025. PSUs must switch to an alternative delivery mode before the deadline to avoid disruptions. After deprecation, any active “Pull” methods will convert to SMB (Server Message Block) protocol with non-functioning credentials, causing connection errors. PSUs using other delivery methods (such as SFTP) will remain unaffected.
PSUs can use the “Test Extract” function to still receive a downloadable file of the data. Navigate to System Settings > Data Utilities > Data Extract Utility. Select the Extract Instance. Scroll to the bottom of the page and select “Test Extract” to download the file.
Trial Site Flags*
Phase II
Many trial sites do not have the converted flags set to show on the student header. The flags are attached to the student in the trial site, but the visible indicator is not on the student header. If you would like to see which flags are attached to each student in the header, as in the following example, please follow the steps below to enable them.
ECS & Infinite Campus*
Phase I
The completion of high school course requirements for students instructed on the Extended Content Standards (ECS) should be documented in Infinite Campus using Academic Programs instead of Graduation Programs. This is because these students are served through individualized education programs.
The recommendation is due to the following reasons:
- Students served by Extended Content Standards (ECS) can participate in graduation activities but will exit high school with a certificate instead of a diploma.
- The number of years a student with a disability can stay in high school before exiting with a certificate depends on the age they enter high school and their 22nd birthday.
The OEC user guide contains additional resources on ECS Course Requirements and Participation in the NC Alternate Assessment (NCEXTEND1).
Infinite Campus Articles:
OCR/CRDC - Submission Due April 7 – Immediate Action Required if Certification Cannot Be Completed*
Phase I & II
Dear CRDC Coordinators,
This is a reminder that the Civil Rights Data Collection (CRDC) submission is due on April 7. This is a federally required collection that must be completed and certified at the local level.
If you have not yet completed your submission and believe you will be unable to certify by the due date, you must contact the Partner Support Center (PSC) directly as soon as possible. The PSC provides support for the Federal Submission Tool and can be reached at crdc@aemcorp.com.
Thank you for your attention to this important deadline and for your continued efforts in completing the CRDC.
|
 |
|
State Report Updates*
Phase I
GRS Report- The statewide Grade, Race, Sex (GRS) report will be run as part of PMR7. The report will be added to the Statistical Profile at that time.
Legislative Class Size- Coming Soon Projected for mid-April. A separate, standalone communication from DPI will be shared with additional information.
Discipline Report- Under Development
GDV Report- is now in production, and validations are available to run. Additional information will be shared soon.
|
REMINDERS:
PMR Validations
Phase I
Two PMR validations have been updated to improve the accuracy of enrollment data for returning students:
-
WARN-05 flags students with an R2/R3 start status who do not have a prior E1/E2 enrollment in the same school year.
-
WARN-15 flags students with an R1/R5/R6 start status without a prior E1/E2 enrollment in the same year.
These updates support more accurate tracking and reporting of returning student enrollments.
|
|
 |
 |
|
Program School Calendars
Phase I
Learn how to roll forward program calendars in NCSIS as you prepare for the upcoming school year. When rolling forward calendars, the naming template for calendars defaults to the school name. This means that the program calendar names may need to be updated. The following article will walk users through rolling forward program calendars and updating the names.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/rolling-forward-program-calendars
|
Mastering Campus Recordings
Phase I & II
Mastering Campus: Full Recording Series Now Available!
Missed a session or want to review key content? The Mastering Campus training series is now available on-demand! Each day focuses on a core area of NCSIS to help strengthen your understanding and support your PSU.
📅 Session Recordings:
-
Day 4: Course Catalogs & Hand Scheduling Watch Recording Passcode: wn9tD.@b
📌 Note: If you have any questions or need additional support, reach out to your SIS PL Consultant. Happy learning!
|
 Data Manager Academy
Phase II
🚨 Coming Soon: Phase II Data Manager Academy – Spring 2025!
Get ready to sharpen your NCSIS skills! 📊We’re hitting the road this May with Data Manager Academy, a regional training event designed specifically for Phase II Data Managers.
📍Check out the dates and locations on the map below—we’re bringing the training to your region!Sessions will run from 8:30 AM to 3:30 PM and cover key NCSIS topics including enrollment, withdrawals, attendance, hand scheduling, census, and more.
🗓️ Registration will open soon via Eventbrite – stay tuned!Don’t miss this opportunity to connect, learn, and lead with confidence in NCSIS.
📌 Note: These sessions are open to Phase II Data Managers only.
Course Planning Update
Phase I
An issue was noted by PSUs and verified by NCDPI that when using the Course Planning feature, alternate courses could not be added to a student’s course plan. This issue has been corrected as of Monday, Mar. 3, 2025 in the state programs under “Graduation Program Setup”.
The "Allow Planning of Alternates" checkbox is now checked and the "Minimum number of Alternate credits next year" was set to 4 for all PSUs.
To view, navigate to Student Information > Program Administration > Graduation Program Setup > click on a Graduation Requirements plan and scroll down to the Details section.
Resources:
Important Update: System Updates for Historical Disabled Course Codes and Graduation Programs
 |
|
Resident District Selection Clarification
Phase I
PSUs should not select a charter school when completing the Resident District field. Only LEAs should be selected.
This information is located on the Enrollment screen under the State Reporting Fields section.
|
SIS EOY Timeline SY 24-25
Phase I
There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.
Phase II
Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025.
Please select the link below for a detailed timeline from February 1 to July 15th:
Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.
|
Phase II Data Conversion Information
Phase II
Hot tip: Scheduling Setup should be completed for all students. The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site. Check weekly to verify that any new enrollments have these fields completed.
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).
Previous Phase II Data Conversion Webinar Information:
|
Targeted Assistance Schools
Phase I
Targeted Assistance Schools (TAS)
Title I funds are used to support programs for eligible students who are failing or at risk of failing to meet state academic standards.
The following are key dates and resources related to the TAS submission process for both IC (Infinite Campus) and PS (PowerSchool):
Dates to Know:
- March 3, 2025: IC and PS will go live for PSUs (Public School Units) to submit TAS data.
- June 23, 2025: TAS data submissions due from PSUs with TAS data.
- June 30, 2025: FY25 TAS data will be finalized.
Requirement:
Schools that are either SW-TAS or TAS-TAS are required to submit TAS data in PowerSchool or flag in Infinite Campus
- SW-TAS – The first “SW” indicates that the school is eligible to operate a schoolwide program (SW), the second “TAS” confirms that the school implemented a “TAS” program.
- TAS-TAS – The first “TAS” indicates that the school is eligible to operate a TAS program, the second “TAS” confirms the school implemented TAS program.
Link: List of SW-TAS and TAS-TAS schools (pulled from 2024-2025 ESSR Report)
PowerSchool:
Link: TAS – Student Served Data Collection Process for PowerSchool
Infinite Campus:
Video Link: TAS - Student Served Data Collection (Infinite Campus)-20250225 2037-2
Password: QgUcknT2
Infinite Campus core documentation on Flags Link: https://kb.infinitecampus.com/help/flags-student
Important Access Note: The tool rights assigned to staff are essential for managing access within the upper right corner of the Infinite Campus platform. If you are responsible for assigning the TAS flag in Infinite Campus and you experience difficulties accessing or managing the tool, or if you are unable to view all schools, please reach out to the designated individual within your PSU who oversees access rights (ex: SIS Coordinator or School Data Manager).
If you have any questions, please contact your Consolidated Program Administrator.
|
Upcoming Training Information
Phase I & II
Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!
SIS PLP 2024-25 FINAL
Eventbrite-NCSIS
Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.
|
Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
-
Training Workshops: Covering NCSIS fundamentals and implementation
-
Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
|
NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community
-
Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
-
Permissions: You have editing access—please proceed with caution!
-
PII: Do not upload any PII to the shared folder
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
|
 |
|
Requesting Technical Support Points of Contact
Phase I & II
Please review the information below on how to submit support tickets:
Contact Infinite Campus for assistance with:
NCSIS Application/Support Issues
Submit a case: https://support.infinitecampus.com
Contact DPI for assistance with:
- NCDPI Business Questions
- Duplicate Students
- Amplify/Missing Students
- PMR Deletes in Infinite Campus
Submit a request: https://go.ncdpi.gov/help
For additional technical support contacts, please refer to the document below:Requesting Help
|
2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
|
|
|
 |
|
