What's New!
- PMR Validations* (Phase I)
- Program School Calendars* (Phase I)
- Master Campus Recordings* (Phase I & II)
- Data Manager Academy* (Phase II)
- Course Planning Update* (Phase I)
- KnowledgeOwl* (Phase I & II)
- Upcoming Training Information* (Phase I & II)
Reminders:
- Digital Leaders Exchange (Phase I & II)
- Start & End Date Setup (Phase I)
- OCR/CRDC - SY2324 - Due April 7, 2025, Status Report, System Latency Reminder (Phase I & II)
- Start and End Dates Report (Required) (Phase I & II)
- GRS Report (Phase I)
- SIS EOY Timeline SY 24-25 (Phase I & II)
- Phase II Data Conversion Information (Phase II)
- NCSIS Resources (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
PMR Validations*
Phase I
Two PMR validations have been updated to improve the accuracy of enrollment data for returning students:
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WARN-05 flags students with an R2/R3 start status who do not have a prior E1/E2 enrollment in the same school year.
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WARN-15 flags students with an R1/R5/R6 start status without a prior E1/E2 enrollment in the same year.
These updates support more accurate tracking and reporting of returning student enrollments.
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Program School Calendars*
Phase I
Learn how to roll forward program calendars in NCSIS as you prepare for the upcoming school year. When rolling forward calendars, the naming template for calendars defaults to the school name. This means that the program calendar names may need to be updated. The following article will walk users through rolling forward program calendars and updating the names.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/rolling-forward-program-calendars
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Mastering Campus Recordings*
Phase I & II
Mastering Campus: Full Recording Series Now Available!
Missed a session or want to review key content? The Mastering Campus training series is now available on-demand! Each day focuses on a core area of NCSIS to help strengthen your understanding and support your PSU.
📅 Session Recordings:
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Day 4: Course Catalogs & Hand Scheduling Watch Recording Passcode: wn9tD.@b
📌 Note: If you have any questions or need additional support, reach out to your SIS PL Consultant. Happy learning!
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 Data Manager Academy*
Phase II
🚨 Coming Soon: Phase II Data Manager Academy – Spring 2025!
Get ready to sharpen your NCSIS skills! 📊We’re hitting the road this May with Data Manager Academy, a regional training event designed specifically for Phase II Data Managers.
📍Check out the dates and locations on the map below—we’re bringing the training to your region!Sessions will run from 8:30 AM to 3:30 PM and cover key NCSIS topics including enrollment, withdrawals, attendance, hand scheduling, census, and more.
🗓️ Registration will open soon via Eventbrite – stay tuned!Don’t miss this opportunity to connect, learn, and lead with confidence in NCSIS.
📌 Note: These sessions are open to Phase II Data Managers only.
Course Planning Update*
Phase I
An issue was noted by PSUs and verified by NCDPI that when using the Course Planning feature, alternate courses could not be added to a student’s course plan. This issue has been corrected as of Monday, Mar. 3, 2025 in the state programs under “Graduation Program Setup”.
The "Allow Planning of Alternates" checkbox is now checked and the "Minimum number of Alternate credits next year" was set to 4 for all PSUs.
To view, navigate to Student Information > Program Administration > Graduation Program Setup > click on a Graduation Requirements plan and scroll down to the Details section.
Resources:
Important Update: System Updates for Historical Disabled Course Codes and Graduation Programs
Upcoming Training Information*
Phase I & II
Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!
SIS PLP 2024-25 FINAL
Eventbrite-NCSIS
Charter School Virtual Office Hours are offered twice a month to provide ongoing support and answer your questions.
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REMINDERS:
Digital Leaders Exchange
Phase I & II
April 7-10, 2025
The Office of Digital Teaching and Learning is excited to announce our next round of Digital Leaders Exchange. In April, We will have two paths with content highlighting Leadership & Vision from the Digital Learning Plan, and "exchanging" End of Year Processes.
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Goal 1 – A shared vision for digital teaching and learning is established and communicated with all stakeholders.
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Goal 2 – Effectively plan and implement action steps to carry out the shared vision.
One for SIS Coordinators for both Phase I and II; One for other participants such as human resource directors, tech directors, media directors, and more. We will meet from 9 AM - 4PM and lunch will be catered. Register for a date & location that best fits your schedule.
Event Schedule and Locations
The event will take place across four days, moving to accommodate regional travel:
April 7 | Martin Community College, 1161 Kehukee Park Rd., Williamston, NC 27892
April 8 | Johnston County Schools (AG Glenn Building), 211 East Rose St., Smithfield, NC 27577
April 9 | Iredell-Statesville Schools (Unity Center), 1145 Salisbury Rd., Statesville, NC 28677
April 10 | Buncombe County Schools, 175 Bingham Rd., Asheville, NC, 28806
Register Here: https://www.eventbrite.com/cc/digital-leaders-exchange-3571799?utm-campaign=social&utm-content=creatorshare&utm-medium=discovery&utm-term=odclsxcollection&utm-source=cp&aff=escb
Review our tentative agenda HERE.
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Start & End Date Setup
Phase I
Please ensure that you have set up the 25-26 school year, rolled forward all school calendars (excluding the NCDPI school and the Central Office school) and completed term setup by the April 1 deadline.
Calendar Information should have a start date of 7/1/2025 and an end date of 6/30/2026.
The instructional start date for each school is the first day of the first term in the term setup, and the instructional end date is the last day of the last term.
 Further information about this process can be found in the following article:
Scheduling Workflow | NC Department of Public Instruction
*Student enrollments do not have to be rolled forward to satisfy this requirement.
Note: Phase II PSUs only need to ensure PowerSchool information is updated for this report. (Calendar Setup- First & last day is required)
For any questions or assistance, please reach out to your SIS PL Consultant.
OCR/CRDC - SY2324 - Due April 7, 2025, Status Report, System Latency Reminder
Phase I & II
Dear Coordinators,
Please inform other staff as appropriate.
Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection.
CRDC Submission Deadline: April 7, 2025
The Office for Civil Rights (OCR) has confirmed that the 2024-25 CRDC submission period will close on April 7, 2025. Please review, update, and certify your data before this deadline.
Important: The CRDC collection must be fully certified in the Federal Submission Tool to be considered complete.
March 14, 2025 State Progress Report (Attached)
The latest state progress report, generated on 3/14/2025, includes:
- Percentage of completion for each PSU
- Certification status (certified or pending)
- Current contact information listed in the Federal Submission Tool
Currently, 205 of 337 PSUs show 100% data completion. However, 17 of those have not yet performed the certification step. The remaining PSUs are still in various stages of completion.You can filter the attached spreadsheet to see your PSU’s current status and progress details.
System Latency Reminder
The Federal Submission Tool is accessible nationwide, with peak usage between 11:00 AM – 4:00 PM EST. Users may experience system latency during these hours, particularly as the new deadline approaches.
- Expect uploads to process overnight.
- If the Pre-Certification or Certification buttons appear unavailable when your PSU is ready to certify, please check the system again later.
- For any system functionality issues, please contact PSC at CRDC@aemcorp.com.
Thank you for your continued efforts. If you have any questions or need assistance, please reach out.
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Start and End Dates Report (Required)
Phase I & II
2025-2026 Instructional Start and End Dates (Required)
Please enter your school's instructional start and end dates for the 2025-26 school year into the SIS by April 1. All NC public schools, regardless of type, must provide a minimum of 185 days or 1,025 hours of instruction covering at least nine calendar months. This information is pulled from the SIS on April 2 to verify compliance with the law.
Most PSUs are required to comply with calendar start/end date requirements. Unless the PSU is in an exempt category (SASA, p.51) or has received an approved calendar waiver for the 2025-26 school year, the start date should be no earlier than August 25, 2025 and the end date should be no later than June 12, 2026. This information is pulled from the SIS on April 2 to verify compliance with the law.
For further questions, please contact studentaccounting@dpi.nc.gov.
School Attendance and Student Accounting Manual (SASA)
Calendar Law: LEAs | Charter Schools | Cooperative Innovative High Schools | Lab Schools | Regional School
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GRS Report
Phase I
The statewide Grade, Race, Sex (GRS) report will be run as part of PMR7. The report will be added to the Statistical Profile at that time.
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SIS EOY Timeline SY 24-25
Phase I
There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.
Phase II
Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025.
Please select the link below for a detailed timeline from February 1 to July 15th:
Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.
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Phase II Data Conversion Information
Phase II
Hot tip: Scheduling Setup should be completed for all students. The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site. Check weekly to verify that any new enrollments have these fields completed.
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).
Previous Phase II Data Conversion Webinar Information:
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
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PII: Do not upload any PII to the shared folder
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Requesting Technical Support Points of Contact
Phase I & II
Please review the information below on how to submit support tickets:
Contact Infinite Campus for assistance with:
NCSIS Application/Support Issues
Submit a case: https://support.infinitecampus.com
Contact DPI for assistance with:
- NCDPI Business Questions
- Duplicate Students
- Amplify/Missing Students
- PMR Deletes in Infinite Campus
Submit a request: https://go.ncdpi.gov/help
For additional technical support contacts, please refer to the document below:Requesting Help
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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