OCR/CRDC - SY2324 - Due April 7, 2025, Status Report, System Latency Reminder*

Phase I & II

Dear Coordinators, 

Please inform other staff as appropriate.     

Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection. 

CRDC Submission Deadline: April 7, 2025

The Office for Civil Rights (OCR) has confirmed that the 2024-25 CRDC submission period will close on April 7, 2025. Please review, update, and certify your data before this deadline.

Important: The CRDC collection must be fully certified in the Federal Submission Tool to be considered complete.

March 14, 2025 State Progress Report (Attached)

The latest state progress report, generated on 3/14/2025, includes:

• Percentage of completion for each PSU
• Certification status (certified or pending)
• Current contact information listed in the Federal Submission Tool

Currently, 205 of 337 PSUs show 100% data completion. However, 17 of those have not yet performed the certification step. The remaining PSUs are still in various stages of completion.You can filter the attached spreadsheet to see your PSU’s current status and progress details.

System Latency Reminder

The Federal Submission Tool is accessible nationwide, with peak usage between 11:00 AM – 4:00 PM EST. Users may experience system latency during these hours, particularly as the new deadline approaches.

• Expect uploads to process overnight.
• If the Pre-Certification or Certification buttons appear unavailable when your PSU is ready to certify, please check the system again later.
• For any system functionality issues, please contact PSC at CRDC@aemcorp.com.

Thank you for your continued efforts. If you have any questions or need assistance, please reach out.

Digital Leaders Exchange

Phase I & II

April 7-10, 2025

The Office of Digital Teaching and Learning is excited to announce our next round of Digital Leaders Exchange. In April, We will have two paths with content highlighting Leadership & Vision from the Digital Learning Plan, and "exchanging" End of Year Processes.

• Goal 1 – A shared vision for digital teaching and learning is established and communicated with all stakeholders.
• Goal 2 – Effectively plan and implement action steps to carry out the shared vision.

One for SIS Coordinators for both Phase I and II; One for other participants such as human resource directors, tech directors, media directors, and more. We will meet from 9 AM - 4PM and lunch will be catered. Register for a date & location that best fits your schedule.

Event Schedule and Locations

The event will take place across four days, moving to accommodate regional travel:

April 7 | Martin Community College, 1161 Kehukee Park Rd., Williamston, NC 27892

April 8 | Johnston County Schools (AG Glenn Building), 211 East Rose St., Smithfield, NC 27577

April 9 | Iredell-Statesville Schools (Unity Center), 1145 Salisbury Rd., Statesville, NC 28677

April 10 | Buncombe County Schools, 175 Bingham Rd., Asheville, NC, 28806

Register Here: https://www.eventbrite.com/cc/digital-leaders-exchange-3571799?utm-campaign=social&utm-content=creatorshare&utm-medium=discovery&utm-term=odclsxcollection&utm-source=cp&aff=escb

Review our tentative agenda HERE.

System Updates

Phase I & II

Important Update: System Updates for Historical Disabled Course Codes and Graduation Programs

Dear Phase I & II PSUs,

NCDPI in conjunction with Infinite Campus is pleased to announce the following updates to Phase 1 production sites. These updates will also be included in Phase II implementation processes. Please click on the links for additional information.

• Historical Disabled Course Codes update fixes an issue where PSUs could not update a student’s Transcript page or add Transfer records when the state code was disabled.
• 2020 NC OCS Graduation Requirements (State Defined) graduation program has been added, and titles of graduation programs updated to include ‘FRC’ or ‘OCS’.
• Course Alternates can now be used in Course Planning for 2025-2026.

Legislative Class Size (LCS) Report Update

Phase I

We have an important update regarding the Legislative Class Size (LCS) Report that requires your attention.

Legislative Class Size (LCS) Report – Required Section Number Updates

The Legislative Class Size (LCS) Report will be moved into production soon. To ensure that pull-out sections are excluded from the report, LEAs must update the existing section numbers for pull-out sections following the guidelines outlined below. Updating the section number will only modify the section number itself and should not create any issues within the system.  

Please follow the guidance below to complete this update.

NCSIS Knowledge Base article: Scheduling Resource Students

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-resource-students

A pullout section is defined as a section for any student within the same course, at the same time, with the same teacher, who is pulled out of the regular classroom setting.

LEAs must update these sections within the next two weeks to avoid class size reporting issues. Infinite Campus has confirmed that updating pull-out section numbers will not delete grade or attendance data.

Applicable to ONLY those schools that schedule Pull-Out Sections.

Please note: Charter Schools are not required to submit the LCS report.

If you have any questions regarding this update, please don’t hesitate to reach out to your assigned SIS PL consultant.

Upcoming Training Information

Phase I & II

Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!

SIS PLP 2024-25 FINAL

Eventbrite-NCSIS

KnowledgeOwl

Phase I & II

Please use the link below to access the recently added or updated articles for the NCSIS Knowledge Base. We encourage you to check back regularly for additional resources.

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles -

Scheduling Resource Students

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-resource-students

Revised articles-

Scheduling Workflow

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-workflow

Newly Added - CPR Completion Reports

Phase I

We now have two CPR Completion Reports available: CPR Completion Report – Passed and CPR Completion Report – Not Passed. These reports include only active students within the school and display the following details:

• Student Name (sorted by Grade Level, then alphabetically by last name)
• Student Number
• Grade Level
• School Name (Enrolled School if run at the PSU level)
• Testing School (pulled from the CPR assessment screen)
• Date Taken

The Not Passed report includes students who:

• Have not yet taken the CPR assessment
• Have a recorded CPR assessment score of "Fail" without a second recorded score of "Passed"

To run these reports, navigate to:Reporting > Data Validation > Data Validation Group > State Owned > Select the Report

SIS EOY Timeline SY 24-25

Phase I

There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.

Phase II

Phase II PSUs must still do all pre-EOY processes in PowerSchool and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025. 

Please select the link below for a detailed timeline from February 1 to July 15th: 

• NCSIS Phase I (Infinite Campus)   
• Phase II (PowerSchool) 

Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.

Phase II Data Conversion Information

Phase II

Hot tip: Scheduling Setup should be completed for all students.  The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site.  Check weekly to verify that any new enrollments have these fields completed.

Infinite Campus will convert data for Phase II PSUs directly from PowerSchool.  The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool. 

Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files.  Make any changes necessary in PowerSchool.

Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted.  Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.

Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).

Previous Phase II Data Conversion Webinar Information:

• Phase II Data Conversion Part 1 Recording 
• Phase II Data Conversion Part 1 Presentation
• Phase II Data Conversion Part 2 Recording 
• Phase II Data Conversion Part 2 Presentation

Targeted Assistance Schools

Phase I

Targeted Assistance Schools (TAS)

Title I funds are used to support programs for eligible students who are failing or at risk of failing to meet state academic standards.  

The following are key dates and resources related to the TAS submission process for both IC (Infinite Campus) and PS (PowerSchool): 

Dates to Know:

• March 3, 2025: IC and PS will go live for PSUs (Public School Units) to submit TAS data.
• June 23, 2025: TAS data submissions due from PSUs with TAS data.
• June 30, 2025: FY25 TAS data will be finalized.

Requirement:

Schools that are either SW-TAS or TAS-TAS are required to submit TAS data in PowerSchool or flag in Infinite Campus

• SW-TAS – The first “SW” indicates that the school is eligible to operate a schoolwide program (SW), the second “TAS” confirms that the school implemented a “TAS” program.
• TAS-TAS – The first “TAS” indicates that the school is eligible to operate a TAS program, the second “TAS” confirms the school implemented TAS program.

Link: List of SW-TAS and TAS-TAS schools (pulled from 2024-2025 ESSR Report)

PowerSchool:

Link: TAS – Student Served Data Collection Process for PowerSchool

Infinite Campus:

Video Link: TAS - Student Served Data Collection (Infinite Campus)-20250225 2037-2

Password: QgUcknT2

Infinite Campus core documentation on Flags Link: https://kb.infinitecampus.com/help/flags-student

Important Access Note: The tool rights assigned to staff are essential for managing access within the upper right corner of the Infinite Campus platform.  If you are responsible for assigning the TAS flag in Infinite Campus and you experience difficulties accessing or managing the tool, or if you are unable to view all schools, please reach out to the designated individual within your PSU who oversees access rights (ex: SIS Coordinator or School Data Manager).

If you have any questions, please contact your Consolidated Program Administrator.

NCBOLD - Save the Date!

Phase I & II

NCBOLD 2025

Save the Date!  July 15th - 17th & July 29th - 31st

Are you passionate about sharing your NCSIS knowledge? We’re looking for PSU SIS staff to serve as NCBOLD Ambassadors to help train data managers, teachers, and administrators. If you're interested, click the link below to apply! 

NCBOLD Application

Partnering Progress

Phase I & II

To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively.  Registration links are available for most events now, while others will be added in the coming months.

The linked document outlines the full professional development plan for Phase I and II, including:

• Training Workshops: Covering NCSIS fundamentals and implementation
• Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.

Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.

NCSIS Resources

Phase I & II

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

Ad Hoc Filter Sharing Community: Shared google folder for Ad Hoc filters PSUs have created.Ad Hoc Community

• Naming Convention: Ad Hoc Name - PSU Name
• You’re welcome to include your email address within the document (optional).
• Permissions: You have editing access—please proceed with caution!
• PII: Do not upload any PII to the shared folder

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.