Graduation Requirements Update*

Phase I

A district reported and NCDPI verified that course BM205X0 - Microsoft Excel Excel Honors was not meeting as a 4th Math in the 2021 NC Graduation Requirements. Infinite Campus updated the fix to production on Wed., Feb. 26, 2025 in both the 2021 NC Graduation Requirements and the 2020 NC Graduation Requirements Math Path 1A, and Math Path Sub of Policy II-I, II-J, II-K, II-L, II-M, II-N, II-O, II-P. 

To view Graduation Requirements and pathways navigate to Student Information > Program Administration > Graduation Program Setup > expand a Graduation Requirements Program > click on Compound requirements > scroll down and click into a requirement > click on a Path and scroll down to view course codes that meet that path requirement.

Currently active Graduation Requirements are:

• 2021 NC Graduation Requirements (State Defined)
• 2020 NC Graduation Requirements (State Defined)
• 2021 OCS Graduation Requirements (State Defined)
• DO NOT USE:  North Carolina Graduation Program (State Defined) - if you have students assigned to this please move them to another program as this program will be removed from production.

Knowledgebase Resource on assign graduation requirements to students:

• https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/graduation-program-assignment

Note: NCDPI is currently testing OCS Graduation Requirements programs for 2020, 2017 and 2012. For any mid-year grads that would be under one of these three OCS Grad Requirements, they can be graduated without assigning a Graduation Requirements program. They should not be assigned an incorrect Graduation Program. Please watch for communication on when these programs will be in production.

Newly Added - CPR Completion Reports*

Phase I

We now have two CPR Completion Reports available: CPR Completion Report – Passed and CPR Completion Report – Not Passed. These reports include only active students within the school and display the following details:

• Student Name (sorted by Grade Level, then alphabetically by last name)
• Student Number
• Grade Level
• School Name (Enrolled School if run at the PSU level)
• Testing School (pulled from the CPR assessment screen)
• Date Taken

The Not Passed report includes students who:

• Have not yet taken the CPR assessment
• Have a recorded CPR assessment score of "Fail" without a second recorded score of "Passed"

To run these reports, navigate to:Reporting > Data Validation > Data Validation Group > State Owned > Select the Report

Targeted Assistance Schools*

Phase I

Targeted Assistance Schools (TAS)

Title I funds are used to support programs for eligible students who are failing or at risk of failing to meet state academic standards.  

The following are key dates and resources related to the TAS submission process for both IC (Infinite Campus) and PS (PowerSchool): 

Dates to Know:

• March 3, 2025: IC and PS will go live for PSUs (Public School Units) to submit TAS data.
• June 23, 2025: TAS data submissions due from PSUs with TAS data.
• June 30, 2025: FY25 TAS data will be finalized.

Requirement:

Schools that are either SW-TAS or TAS-TAS are required to submit TAS data in PowerSchool or flag in Infinite Campus

• SW-TAS – The first “SW” indicates that the school is eligible to operate a schoolwide program (SW), the second “TAS” confirms that the school implemented a “TAS” program.
• TAS-TAS – The first “TAS” indicates that the school is eligible to operate a TAS program, the second “TAS” confirms the school implemented TAS program.

Link: List of SW-TAS and TAS-TAS schools (pulled from 2024-2025 ESSR Report)

PowerSchool:

Link: TAS – Student Served Data Collection Process for PowerSchool

Infinite Campus:

Video Link: TAS - Student Served Data Collection (Infinite Campus)-20250225 2037-2

Password: QgUcknT2

Infinite Campus core documentation on Flags Link: https://kb.infinitecampus.com/help/flags-student

Important Access Note: The tool rights assigned to staff are essential for managing access within the upper right corner of the Infinite Campus platform.  If you are responsible for assigning the TAS flag in Infinite Campus and you experience difficulties accessing or managing the tool, or if you are unable to view all schools, please reach out to the designated individual within your PSU who oversees access rights (ex: SIS Coordinator or School Data Manager).

If you have any questions, please contact your Consolidated Program Administrator.

Phase II Data Conversion Information*

Phase II

Hot tip: Scheduling Setup should be completed for all students.  The “Next Grade” and “Next School” fields determine the enrollment for the 25-26 year in your production site.  Check weekly to verify that any new enrollments have these fields completed.

Infinite Campus will convert data for Phase II PSUs directly from PowerSchool.  The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool. 

Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files.  Make any changes necessary in PowerSchool.

Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted.  Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.

Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).

Previous Phase II Data Conversion Webinar Information:

• Phase II Data Conversion Part 1 Recording 
• Phase II Data Conversion Part 1 Presentation
• Phase II Data Conversion Part 2 Recording 
• Phase II Data Conversion Part 2 Presentation

Upcoming Training Information*

Phase I & II

Phase II Mastering Campus Virtual Sessions:

A gentle reminder that this training is not designed for data managers.  Mastering Campus training was created for SIS Coordinators and Leads.  We want to ensure your time is well used as well as the trainer.

Note: The virtual Mastering Campus sessions will be recorded in the event you are not able to attend.

Day 9 (Ad Hoc Reporting): Friday 2/28 - 9:00 AM – 11:00 AM ET

https://www.eventbrite.com/e/1119046160189?aff=oddtdtcreator

Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!

SIS PLP 2024-25 FINAL

Eventbrite-NCSIS

AIG Fall Headcount Report

Phase I

Please see the message from the Office of Advanced Learning and Gifted Education below:

AIG Fall Headcount Report Communication to IC users

Dear Phase I Infinite Campus Colleagues,

Thank you for your continued patience as we have worked to develop the Fall AIG Headcount Report within Infinite Campus.  In the next week, the Infinite Campus team will push the Official Fall AIG Headcount report into production.  During this year’s data collection process, LEAs will be required to generate and review the AIG Fall Headcount report to prepare for the NCDPI data pull, which will happen at the close of business on Monday, March 10, 2025. 

For this year, LEAs will go through the process of generating the Fall AIG Headcount report and making any student level corrections to verify the accuracy of the data.  In future years, the AIG Headcount report submission window will also include a process for ‘approving’ all data as has happened in the past. 

To support district personnel with generating and reviewing the report, as well as correcting any data, the following resources will be available:

• Quick guide instructions (access here)
• NCDPI office hour opportunities via MS Teams as outlined below (just click the link to join):  
• LIVE presentation: Thursday, February 27, 2025 1:00 - 2:00 (Join the meeting now)
• Drop in question and answer sessions: 
• Monday, March 3rd, 3:00 - 4:00 (Join the meeting now ) 
• Wednesday, March 5th, 10:00 - 11:00 (Join the meeting now)

LEAs are expected to run and review the report both at the school and LEA levels for all schools.  AIG headcount data will only be collected from those charter schools with an official Local AIG plan on file with NCDPI/SBE.  Please contact Stephanie Cyrus at stephanie.cyrus@dpi.nc.gov with the Office of Advanced Learning and Gifted Education with questions.

KnowledgeOwl

Phase I & II

We are pleased to introduce our knowledge management system, which will house NCDPI documentation. KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team. Please use the link below to access the recently added or updated articles. We encourage you to check back regularly for additional resources.

NCSIS Knowledge Base | NC Department of Public Instruction

New Articles - 

Conversion: Student to Staff Merges

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/conversion-student-to-staff-merges

Scheduling Workflow

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-workflow

Revised articles-

Adding Transcript Grades

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/adding-transcript-grades

Create New School Enrollment (R1/W1 Procedure)

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/r1-w1-enrollment

NCBOLD - Save the Date!

Phase I & II

NCBOLD 2025

Save the Date!  July 15th - 17th & July 29th - 31st

Are you passionate about sharing your NCSIS knowledge? We’re looking for PSU SIS staff to serve as NCBOLD Ambassadors to help train data managers, teachers, and administrators. If you're interested, click the link below to apply! 

NCBOLD Application

Charter School Information

Phase I & II

We’re thrilled to announce the return of Charter Connect sessions, designed to support charter schools through the NCSIS transition.

Join Us for an In-Person Charter Connect Meeting!

• 📅 Date: March 12
• ⏰ Time: 9:00 AM – 12:00 PM
• 📍 Location: Greensboro
• 🔗 Register on Eventbrite – NCSIS Charter School Connect - In Person Meeting

Virtual Office Hours for Charter Schools

We’re also offering Charter School Virtual Office Hours twice a month to provide ongoing support and answer your questions.

📅 When: 2nd & 4th Friday of each month⏰ Time: 9:00 AM – 10:00 AM🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours! 

We Value Your Feedback!

Help us better support you by completing the Charter School Feedback Survey. Your insights are essential in shaping the SIS Professional Learning Team’s support throughout the NCSIS transition.

🔗 Survey Link: 2025 Charter School Support Feedback Survey

We look forward to connecting with you!

SIS EOY Timeline SY 24-25

Phase I & II

NCDPI wants to ensure that Phase I and Phase II PSUs understand the timeline for completing the End of Year (EOY) process.

Phase I

There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.

Phase II

Phase II PSUs transitioning from PowerSchool (PS) to Infinite Campus will go from IC trial sites to production sites and discontinue using PowerSchool on June 26th. 

Phase II PSUs must still do all pre-EOY processes and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025. 

Please select the link below for a detailed timeline from February 1 to July 15th: 

• Phase II (PowerSchool) 
• NCSIS Phase I (Infinite Campus)   

Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.

Partnering Progress

Phase I & II

To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively.  Registration links are available for most events now, while others will be added in the coming months.

The linked document outlines the full professional development plan for Phase I and II, including:

• Training Workshops: Covering NCSIS fundamentals and implementation
• Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.

Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.

Home Language Survey

Phase I & II

The NC State Board of Education (SBE) has updated each student's Home Language Survey requirements for each student. NC SBE policy Test 0-11 now requires that all PSUs use a Standardized Home Language Survey. In an effort to support this change, we will be hosting a series of face-to-face professional development opportunities in February and March and some virtual options as well in March. This professional development is designed to help all staff with the knowledge and tools to administer the standardized Home Language Survey effectively for all students. This is training for School Data Managers, Enrollment stakeholders, EL Data Managers, SIS Coordinators, ML Coordinators, and of course, any administrators who want to join. Please share this information with your Data Managers. We are going on tour in every state board region in February and March.

More information is available in this flyer and registration link.

Ad Hoc Google Shared Folder

Phase I

Sharing is caring! We’ve received requests from PSUs to share ad hoc filters created by other PSUs for reporting purposes.

Please use the link below to share the ad hoc filters you’re using. When uploading, ensure that no personally identifiable information (PII) is included.

Ad Hoc Community

Guidelines:

• Naming Convention: Ad Hoc Name - PSU Name
• You’re welcome to include your email address within the document (optional).
• Permissions: You have editing access—please proceed with caution!

Thank you for your collaboration and for contributing to this community resource! Make sure you are checking often for newly added items.

NCSIS Resources

Phase I & II

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.