What's New!
- 2025-2026 New State Course Codes* (Phase I)
- Important NCID Update: New Password Requirements* (Phase I & II)
- AIG Fall Headcount Report* (Phase I)
- Suppressed Grades* (Phase I)
- Tool Rights* (Phase I & II)
- Digital Leaders Exchange Presentation Links* (Phase I & II)
- Conversion: Student to Staff Merges* (Phase I & II)
- Attendance Code Audit - Data Validation* (Phase I)
- Phase II Data Conversion Information* (Phase II)
- State Report Update* (Phase I)
- KnowledgeOwl* (Phase I & II)
- Upcoming Training Information* (Phase I & II)
- Clarifying Points* (Phase I)
Reminders:
- NCBOLD - Save the Date! (Phase I & II)
- Updated Infinite Campus Website (Phase I & II)
- Reminder: Use of OCS/ECS Course Code Titles & Numbers (Phase I & II)
- Charter School Information (Phase I & II)
- SIS EOY Timeline SY 24-25 (Phase I & II)
- Partnering Progress (Phase I & II)
- Home Language Survey (Phase I & II)
- Phase II Action Items (Phase II)
- Ad Hoc Google Shared Folder (Phase I)
- NCSIS Resources (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
2025-2026 New State Course Codes*
Phase I
The 2025-2026 State Course Code Master list version 4a has been updated and new 25-26 courses are now in NCSIS-IC. The updated 25-26 course list spreadsheet can be viewed here.
Depending on Tool Rights, 25-26 SY new course masters can be viewed by navigating to
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Course Code Setup: Grading & Standards > Grading & Standards Administration > Course Code Setup > use the Code or Name search boxes
- 25-26 Course Codes will show a Start Year of 2025
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Course Catalogs: Grading & Standards > Grading & Standards Administration > Course Catalogs > expand NC Course Catalog: use CTRL+F or CMD+F to search for the course number or title.
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Course Master Information: Grading & Standards > Course Masters > Course Master Information > search for new course master.
- PSUs will need to configure the grading on the new course masters. This can be accomplished by copying the grading setup from a "like" course master that is already configured.
Note: PSUs that have already rolled over courses to the 25-26 school year will need to add the new 25-26 course masters to each school that will use them.
Important NCID Update: New Password Requirements*
Phase I & II
Please see the notice below regarding NCID (NCID Portal).
Starting February 23, any user changing their NCID password will be required to create a password at least 14 characters long. Existing passwords will continue to work until changed.
Be sure to update accordingly to meet the new requirements!
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AIG Fall Headcount Report*
Phase I
Please see the message from the Office of Advanced Learning and Gifted Education below:
AIG Fall Headcount Report Communication to IC users
Dear Phase I Infinite Campus Colleagues,
Thank you for your continued patience as we have worked to develop the Fall AIG Headcount Report within Infinite Campus. In the next week, the Infinite Campus team will push the Official Fall AIG Headcount report into production. During this year’s data collection process, LEAs will be required to generate and review the AIG Fall Headcount report to prepare for the NCDPI data pull, which will happen at the close of business on Monday, March 10, 2025.
For this year, LEAs will go through the process of generating the Fall AIG Headcount report and making any student level corrections to verify the accuracy of the data. In future years, the AIG Headcount report submission window will also include a process for ‘approving’ all data as has happened in the past.
To support district personnel with generating and reviewing the report, as well as correcting any data, the following resources will be available:
- Quick guide instructions (access here)
- NCDPI office hour opportunities via MS Teams as outlined below (just click the link to join):
- LIVE presentation: Thursday, February 27, 2025 1:00 - 2:00 (Join the meeting now)
- Drop in question and answer sessions:
LEAs are expected to run and review the report both at the school and LEA levels for all schools. AIG headcount data will only be collected from those charter schools with an official Local AIG plan on file with NCDPI/SBE. Please contact Stephanie Cyrus at stephanie.cyrus@dpi.nc.gov with the Office of Advanced Learning and Gifted Education with questions.
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Suppressed Grades*
Phase I
If a suppressed grade is still showing on the NC Official Transcript report, follow the steps to see if the School Standard Setup is correct.
Make sure the SU Credit type is unchecked in School Standards Setup. This is located under Grading & Standards > Standards Setup > School Standard Setup. Having SU unchecked should remove the suppressed grades from being included on the transcript.
Tool Rights*
Phase I & II
Hot off the press! A new article is now available to help with assigning user calendars and tool rights in Infinite Campus! This resource provides helpful guidance to ensure users have the appropriate access while maintaining data security.
Check out the Tool Rights Catalog here – this resource is only accessible with this link!
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Digital Leaders Exchange Presentation Links*
Phase I & II
If we missed you at DLE last week, please refer to the slide presentations below.
Note: Links to the virtual session recordings are coming soon!
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Conversion: Student to Staff Merges*
Phase I & II
UID Reconciliation: Student to Staff Report
The UID Reconciliation: Student to Staff report helps identify former students who are now staff members within the same PSU. This report is important for both Phase I and Phase II schools:
- Phase II schools: Ensures each person has only one record during the conversion process.
- Phase I schools: Helps request the merging of duplicate records in Infinite Campus to prevent syncing issues with the State Edition.
For detailed instructions, please refer to the NCSIS article linked below.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/conversion-student-to-staff-merges
Note: The issue with the UID Reconciliation: Student to Staff Report tool has been resolved. PSUs can now access and use the tool as expected.
If you encounter any further issues, please reach out to your SIS PL consultant for assistance.
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Attendance Code Audit - Data Validation*
Phase I
New Attendance Audit Report: “1P > 50% of Day”
A new “1P > 50% of Day” report is now available in the Attendance Code Audit validation report. This report identifies students marked with a 1P code who were actually absent for more than 50% of the school day, meaning the 1P code was used incorrectly.
PSUs do not need to correct past records but should run this report regularly and update attendance records moving forward.
*This will be added as a PMR validation report next year.
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Phase II Data Conversion Information*
Phase II
Hot tip: Your employee file should not contain any DPI employees. If there are DPI employees in your employee file, be sure that a DPI email address (with @dpi.nc.gov at the end) is entered for the staff member. This will prevent them from being extracted in the employee file.
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Use the PowerSchool->Infinite Campus Data Validation Workbook to find ideas on how to easier find the data in PowerSchool to validate and where to change the data in PowerSchool to fix issues (if applicable).
Previous Phase II Data Conversion Webinar Information:
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State Report Update*
Phase I
Under Development
- Legislative Class Size
- Discipline Report
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Upcoming Training Information*
Phase I & II
Phase II - Mastering Campus Virtual Sessions:
A gentle reminder that this training is not designed for data managers. Mastering Campus training was created for SIS Coordinators and Leads. We want to ensure your time is well used as well as the trainer.
Note: The virtual Mastering Campus sessions will be recorded in the event you are not able to attend.
Messenger w/Voice Webinar: PSUs are invited to join Infinite Campus trainer, Tony Spengel, for a virtual webinar on Messenger with Voice. This session will cover how to effectively use Messenger with Voice to streamline communication, send automated messages, and ensure important information reaches staff, students, and families.
- Wednesday, February 26 · 2 - 4pm EST Register now using the link below:
https://www.eventbrite.com/e/1247645775099?aff=oddtdtcreator
Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional meetings and trainings. Don’t miss out on valuable opportunities to connect, learn, and stay informed!
SIS PLP 2024-25 FINAL
Eventbrite-NCSIS
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Clarifying Points*
Phase I
1T Attendance Code: this attendance code should only be used in the event of a natural disaster
1R Attendance Code: As a reminder, please see the guidance below for using the 1R attendance code.
(a) Remote instruction means instruction delivered to students in a remote location outside of the school facility, whether synchronously or asynchronously. Instructional days or hours provided through any of the following shall not be considered remote instruction:
- North Carolina Virtual Public School courses.
- E‑learning courses that meet the requirements of G.S. 115C‑238.85.
- Institution of higher education courses, as provided in Article 16 of this Chapter or G.S. 115D‑20(4).
- Homebound instruction required for a student by an individualized education program, as defined in G.S. 115C‑106.3(8), or a section 504 (29 U.S.C. § 794) plan.
- Instruction provided to a student during a short‑ or long‑term suspension.
TAS Flags: These will be added to applicable students in Infinite Campus, making it easier to pull this information for reporting.
Manually Adding Transcript Grades: When entering a grade in IC, keep the Auto-fill checkbox on to ensure the Credit Type populates correctly.
REMINDERS:
NCBOLD - Save the Date!
Phase I & II
NCBOLD 2025
Save the Date! July 15th - 17th & July 29th - 31st
Are you passionate about sharing your NCSIS knowledge? We’re looking for PSU SIS staff to serve as NCBOLD Ambassadors to help train data managers, teachers, and administrators. If you're interested, click the link below to apply!
NCBOLD Application
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Reminder: Use of OCS/ECS Course Code Titles & Numbers
Phase I & II
As a reminder, please do not include these abbreviations and/or words within course titles or course numbers:
- EC (Exceptional Children)
- ECS (Extended Content Standards)
- OCS (Occupational Course of Study)
The use of identifiers that may disclose a student's disability may unintentionally contribute to disability discrimination or a breach of confidentiality. Therefore, the use of these abbreviations is prohibited to comply with Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, the Individuals with Disabilities Education Act (IDEA), and the Family Educational Rights and Privacy Act (FERPA).
Master Course Code lists can be found here:
If you have questions:
- Concerning creating course titles and course numbers in the SIS, please contact:
- (NCSIS-IC) NCSIS PL Regional Consultant
- (PS SIS) - Open a PS Case - Instructions here: Requesting Help
- EC - Extended Content Standards: Email Matthew Martinez
- EC - Occupational Course of Study: Email Beverly Colwell
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Charter School Information
Phase I & II
We’re thrilled to announce the return of Charter Connect sessions, designed to support charter schools through the NCSIS transition.
Join Us for an In-Person Charter Connect Meeting!
Virtual Office Hours for Charter Schools
We’re also offering Charter School Virtual Office Hours twice a month to provide ongoing support and answer your questions.
📅 When: 2nd & 4th Friday of each month⏰ Time: 9:00 AM – 10:00 AM🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!
We Value Your Feedback!
Help us better support you by completing the Charter School Feedback Survey. Your insights are essential in shaping the SIS Professional Learning Team’s support throughout the NCSIS transition.
🔗 Survey Link: 2025 Charter School Support Feedback Survey
We look forward to connecting with you!
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SIS EOY Timeline SY 24-25
Phase I & II
NCDPI wants to ensure that Phase I and Phase II PSUs understand the timeline for completing the End of Year (EOY) process.
Phase I
There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.
Phase II
Phase II PSUs transitioning from PowerSchool (PS) to Infinite Campus will go from IC trial sites to production sites and discontinue using PowerSchool on June 26th.
Phase II PSUs must still do all pre-EOY processes and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025.
Please select the link below for a detailed timeline from February 1 to July 15th:
Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.
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Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
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Home Language Survey
Phase I & II
The NC State Board of Education (SBE) has updated each student's Home Language Survey requirements for each student. NC SBE policy Test 0-11 now requires that all PSUs use a Standardized Home Language Survey. In an effort to support this change, we will be hosting a series of face-to-face professional development opportunities in February and March and some virtual options as well in March. This professional development is designed to help all staff with the knowledge and tools to administer the standardized Home Language Survey effectively for all students. This is training for School Data Managers, Enrollment stakeholders, EL Data Managers, SIS Coordinators, ML Coordinators, and of course, any administrators who want to join. Please share this information with your Data Managers. We are going on tour in every state board region in February and March.
More information is available in this flyer and registration link.
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Phase II Action Items
Phase II
- Please make sure that your main bell schedule(s) are set to YES for the PMR Calculation of minutes for BOTH the 24-25 and the 25-26 school years.
- Please make sure that your final grade setup/reporting terms are set up for BOTH the 24-25 and the 25-26 school year. You will need to do this even if you do not typically enter grades into PowerSchool. This allows your term file to be generated. If you need help with this, please reach out to your PL Consultant.
- Remember that you will need to have your schedules completed in the 25-26 school year prior to your production data deadline. You can achieve this by committing your master schedule from PowerScheduler into the 25-26 year in PowerSchool, copying your schedule from the 24-25 year to the 25-26 year, or scheduling directly into the 25-26 school year.
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Ad Hoc Google Shared Folder
Phase I
Sharing is caring! We’ve received requests from PSUs to share ad hoc filters created by other PSUs for reporting purposes.
Please use the link below to share the ad hoc filters you’re using. When uploading, ensure that no personally identifiable information (PII) is included.
Ad Hoc Community
Guidelines:
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
Thank you for your collaboration and for contributing to this community resource! Make sure you are checking often for newly added items.
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Requesting Technical Support Points of Contact
Phase I & II
Please refer to the document below for who to contact for technical support.
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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