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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
SBS DART Update - All PSUs
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The PSU Dashboards were updated to include the January MFR data on 2/11/25. The following dashboards were added to the Public Dashboards:
- 23-24 Final MFR Expenditures
- 23-24 Final MFR Revenues
If you have any questions, please contact SBSDART@dpi.nc.gov.
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YTD Zero Out Entries – All PSUs
Due to how the federal funds have to process with the Office of the State Controller, the cash transactions are processed as two separate batches on back-to-back days. Please wait for all batches to process for the week before looking at the data. Please document your general ledgers accordingly.
See below for the revised processing dates:
- January YTD State and negative Federal zero out entries will process on 2/13 for LEAs.
- January YTD positive Federal entries are scheduled to process on 2/14 for LEAs.
- All YTD Federal and YTD State zero out entries for IPSs are scheduled to process on 2/14.
Contact CashMgt@dpi.nc.gov for zero out questions.
FY2024-25 Allotment Update - All PSUs
The following items of interest are scheduled for processing by the end of the week:
- Plasma Games Grant Program (PRC 0258)
- CTE - Heath Career Promotion (PRC 0253)
The fifth batch of ABC transfers (LEAs only) will close midnight, 2/14/25. Email-submitted transfer requests received by end of day February 14th will be allotted by February 18th.
For questions related to Federal reversions, please contact Jane.Seo@dpi.nc.gov. If you have general
allotment questions, please email allotments@dpi.nc.gov.
Charter School Average Daily Membership (CSADM) PAST DUE - IPSs Only
All Charter, Regional, and Lab Schools with current year enrollment and new charter schools
approved to open July 1, 2025 are required to report their projected ADM for the upcoming 2025-26 fiscal
year in the CSADM system. This information is now PAST DUE - please report your data as soon as possible if it has not already been submitted. If you have questions, contact SchoolFinancialReporting@dpi.nc.gov.
From the Office of District Operations
Hurricane Helene Transportation Contingency
DPI Transportation Services recognizes that many counties were impacted by flooding and other damage caused by Hurricane Helene. Some of you experienced road and school closures, bus rerouting, and displaced students. These issues may have caused some students to be transported to and from school by contracted services or lengthened bus routes. As a result of this, we will allow requests for contingency to offset some of these unusual and excess costs. Your request should only be for miles, driver hours, and contract transportation which are in excess of what you would have otherwise incurred in normal operations. In addition, the spreadsheet also must take into account transportation costs not incurred due to days deemed complete or changed to remote instruction and routes which were shortened or are no longer in operation.
To receive contingency for costs associated with the hurricane, the attached spreadsheet forms must be completed and emailed back to DPI. Please be mindful that if you have been reimbursed by FEMA or other disaster relief sources for your excess transportation expenses, then requesting contingency funding for the same already-covered expenses would not be appropriate.
Any county requesting these funds should be in the Federally Declared Major Disaster Area under the Stafford Act (P.L 93-288).
The summary sheet (and each of the individual worksheets) have embedded instructions which you can open by double clicking on the word document icon. In addition, training on contingency forms were provided during the Director and Administrative Staff training series on February 12, 2025.
Email completed requests and questions to Brandon.Smith@dpi.nc.gov.
Hurricane Helene contingency requests will be accepted through February 25, 2025.
From the DPI Department of Information Technology
Hurricane Helene Technology Recovery Funds Update
Thank you to all the PSUs who have submitted requests for Helene Technology Recovery Funds (PRC 230). DPIIT will review them and communicate approved allotments in the coming weeks. They have also opened submissions for a final round of requests, which will be considered on a rolling basis until March 31, 2025, depending on the availability of funds remaining.
Process and required documentation for PSUs requesting funding:
- Compile source documentation to reflect the actual losses and the value of the losses as a result
of Hurricane Helene. Documentation should include the following:
- Complete the damaged technology inventory template to identify technology equipment
losses and the value of the losses as a result from Hurricane Helene.
- Submit technology equipment repair and/or replacement invoices on form referenced in
step three below. Include any other documents that substantiate the claim for State funds
to support the repair and replacement of technology equipment.
- Print, review, complete and sign the Attestation Form. The Finance Officer and Technology
Director signatures are required to process the claim for State Disaster Funds.
- One Attestation Form should be completed per PSU request.
- Submit all documents, including the damaged technology inventory, replacement invoice(s), and
completed Attestation Form using the Hurricane Helene Technology Recovery Funds Form.
- Each PSU will receive a confirmation email once all documents are received.
For questions, contact the following personnel in the Technology Services Office: Tim Wease, PSU
Cybersecurity Director, (948) 236-2269, timothy.wease@dpi.nc.gov
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