What's New!
- SIS EOY Timeline SY 24-25* (Phase I & II)
- NCED Connect Symposium* (Phase I & II)
- Phase II Action Items* (Phase II)
- Charter School Feedback Survey* (Phase I & II)
- NCVPS Cross-Enrollment Update* (Phase I & II)
- Infinite Campus Training Module* (Phase II)
- Infinite Campus Release Update* (Phase I & II)
- Phase II Data Conversion Information* (Phase II)
- KnowledgeOwl* (Phase I & II)
- Digital Leaders Exchange* (Phase I & II)
- Upcoming Training Information* (Phase I & II)
Reminders:
- Twice-Retained Report Now Available (Phase I)
- Home Language Survey (Phase I & II)
- Adding Transcript Grades Update (Phase I)
- Infinite Campus Zoom Training Video Retention Reminder (Phase I & II)
- NCSIS 25-26 Course Codes & Grad Plan Updates (Phase I & II)
- Ad Hoc Google Shared Folder (Phase I)
- Infinite Campus Resources (Phase I & II)
- NCSIS Resources (Phase I & II)
- Partnering Progress (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
SIS EOY Timeline SY 24-25*
Phase I & II
NCDPI wants to ensure that Phase I and Phase II PSUs understand the timeline for completing the End of Year (EOY) process.
Phase I
There will be no downtime for Phase I PSUs transitioning from the current year to the future year in Infinite Campus (IC). However, NCDPI will transition all Phase I PSUs from the 24-25 school year to the 25-26 year in Infinite Campus on 6/30/2025. This should not be done before June 30th.
Phase II
Phase II PSUs transitioning from PowerSchool (PS) to Infinite Campus will go from IC trial sites to production sites and discontinue using PowerSchool on June 26th.
Phase II PSUs must still do all pre-EOY processes and have EOY validations cleared on or before June 26th, 2025. PowerSchool will be taken offline for EOY processing on June 26, 2025. PSUs will no longer have access to their PowerSchool instances after June 26, 2025.
Please select the link below for a detailed timeline from February 1 to July 15th:
Your support and collaboration are greatly appreciated as we prepare for this unique EOY. If you have any questions or need assistance during the process, please don’t hesitate to contact your Professional Learning Team Consultant.
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NCED Connect Symposium 2025*
Phase I & II
Thank you for making the NCED Connect Symposium a success! We appreciate your time, enthusiasm, and contributions.
To help us improve future events, please complete feedback forms for each session you attended and the overall conference. Your input is invaluable!
📌 Session Feedback: In Sched, click on the session link and select "Feedback Survey."
📌 Overall Conference Feedback: Link to the feedback form is available HERE or by going to go.ncdpi.gov/NCEDConnect25Feedback. Please make sure to submit your feedback before January 31, 2025.
We appreciate your support and look forward to seeing you next year! #ncedconnect25 #seeyounextyear
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Phase II Action Items*
Phase II
- Please make sure that your main bell schedule(s) are set to YES for the PMR Calculation of minutes for BOTH the 24-25 and the 25-26 school years.
- Please make sure that your final grade setup/reporting terms are set up for BOTH the 24-25 and the 25-26 school year. You will need to do this even if you do not typically enter grades into PowerSchool. This allows your term file to be generated. If you need help with this, please reach out to your PL Consultant.
- Remember that you will need to have your schedules completed in the 25-26 school year prior to your production data deadline. You can achieve this by committing your master schedule from PowerScheduler into the 25-26 year in PowerSchool, copying your schedule from the 24-25 year to the 25-26 year, or scheduling directly into the 25-26 school year.
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Charter School Feedback Survey*
Phase I & II
Attention Charter Schools!
We value your input! Please use the link below to complete the Charter School Feedback Survey. Your feedback is essential in helping the SIS Professional Learning Team support you throughout the transition to the new NCSIS, Infinite Campus.
https://go.ncdpi.gov/2025_CharterSchoolSupportFeedbackSurvey
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NCVPS Cross-Enrollment Update*
Phase I & II
Please be advised that NCVPS will not be participating in the cross-enrollment functionality of Infinite Campus. PSUs should plan to schedule NCVPS courses independently and not utilize the cross-enrollment feature.
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Infinite Campus Training Module*
Phase II
Infinite Campus uses a Train-the-Trainer model for its training sessions, as outlined in the Infinite Campus NC Overview Training Experience presentation linked below. It is essential to invite staff members to the instructor- led workshops who not only need a deep understanding of the skills but who will also support their colleagues in effectively applying those skills within their school buildings.
Infinite Campus NC Overview Training Experience.pptx
In addition, PSUs are encouraged to develop a comprehensive training plan to ensure all staff members within their PSU receive the necessary training. A link to an example training plan is provided below to assist with this process.
Sample IC Training Timeline
Master Infinite Campus Training Plan
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Infinite Campus Release Update*
Phase I & II
Infinite Campus will update from release 2451.5 to 2451.11 the evening of Friday, January 31, 2025.
This deployment will fix the following issues and more:
State course codes and names that were not populating for cross-site enrollment courses.
Online Payments - Deposits
For further details regarding the above-listed fixes and additional fixes in this release please review the release notes: https://kb.infinitecampus.com/help/rx-pack-campus2451
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Phase II Data Conversion Information*
Phase II
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Currently, not all files are ready to be audited and validated. Any updates will be listed on the Additions/Corrections page in the Conversion Guide.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Coming Soon! Videos that will cover the files and how to audit them.
Phase II Data Conversion Webinar Information:
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KnowledgeOwl*
Phase I & II
We are pleased to introduce our knowledge management system, which will house NCDPI documentation. KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team. Please use the link below to access the recently added or updated articles. We encourage you to check back regularly for additional resources.
NCSIS Knowledge Base | NC Department of Public Instruction
New Articles -
Scheduling Workflow
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/scheduling-workflow
Revised articles-
Read to Achieve Program (RTA)
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/read-to-achieve-program
Adding Transcript Grades
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/adding-transcript-grades
Create New School Enrollment (R1/W1 Procedure)
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/r1-w1-enrollment
Digital Leaders Exchange*
February 10-13, 2025
The Office of Digital Teaching and Learning is excited to announce a unique professional opportunity taking place February 10–13, 2025, designed to support multiple roles within North Carolina's K-12 education community. This event will replace the February Digital Leader’s Exchange and focus on three key areas:
Phase I: Supporting SIS Coordinators with Infinite Campus Scheduling
Overview: Phase I Coordinators will receive an overview of the powerful scheduling tools and academic planning features available in Infinite Campus. Attendees will learn how to manage course requests efficiently, utilize the Scheduling Board to create trials, build schedules, load requests, and generate detailed scheduling reports.
Description: This session will showcase scheduling tools and academic planning features, including how to manage course requests effectively.
Intended Audience: Phase I SIS Coordinators and Scheduling Team Leads
Phase II: Supporting SIS Coordinators with Validating Data & Assigning Tool Rights
Overview: Phase II SIS Coordinators will gain insights into effective data validation processes and practical examples of assigning tool rights to PSU staff.
Description: The SIS Professional Learning Team will guide participants through methods for validating data and assigning appropriate tool rights to ensure accurate and secure data management.
Intended Audience: Phase II SIS Coordinators
Note: The NCSIS Digital Leader Exchange sessions will take place from 8:00 AM to 3:05 PM. PSU support will be available from 8:00 to 9:00 AM, with the first session beginning at 9:05 AM. Please refer to the NCSIS DLE Agenda below for details.
NC Digital Leaders Exchange - February 2025 Agenda for SIS
*Lunch will NOT be provided. Please bring your lunch with you for this event.
School Library Media Coordinators Collaborative
- Members of the 2025 SLMC Collaborative will meet with fellow school librarians in their area to connect with peers and engage in targeted professional development. This portion of our event is by invitation only.
Digital Learning Progress Review and Growth Planning for District Teams
- District Technology Leader Teams will:
- Review their current placement on the NC Digital Learning Progress Rubric.
- Discuss ways to engage District Leadership Teams, Staff, Students, and other Stakeholders in planning for growth with Digital Teaching and Learning.
- Develop strategies to embed AI usage throughout growth plans with policies, procedures, and practices.
Event Schedule and Locations
The event will take place across four days, moving to accommodate regional travel:
- February 10 | Cleveland County Schools, 400 W Marion Street, Shelby, NC 28150
- February 11 | Wilkes County Schools, 613 Cherry St., Wilkesboro, NC 28659
- February 12 | Chatham County Schools, 468 Renaissance Drive, Pittsboro, NC 27312
- February 13 | Craven County Schools, Tucker Creek Middle School, 200 Sermons Blvd, Havelock, NC 28532
*Locations for the SLMC Collaboratives will be forthcoming.
Each day will follow the same schedule:
- Time: 8:00 AM – 4:00 PM *Lunch will NOT be provided. Please bring your lunch with you for this event.
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Upcoming Training Information*
Phase I & II
Phase II - NCSIS Check-In Webinar:
Register using the link below.
Phase I Virtual Check-In Webinar
Phase II - Mastering Campus Virtual Sessions:
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REMINDERS:
Twice-Retained Report Now Available
Phase I
A twice-retained report is now available in NCSIS. The twice retained report will produce a list of students retained in grades KG, 1, 2, or 3 and then retained again in grade 3 or promoted to 4th grade with an RRET Program Entry Status valid after November 1 of the current year. For instructions, please review the updated article on Read to Achieve. The instructions for accessing the data validation are at the end of the article.
Home Language Survey
Phase I & II
The NC State Board of Education (SBE) has updated each student's Home Language Survey requirements for each student. NC SBE policy Test 0-11 now requires that all PSUs use a Standardized Home Language Survey. In an effort to support this change, we will be hosting a series of face-to-face professional development opportunities in February and March and some virtual options as well in March. This professional development is designed to help all staff with the knowledge and tools to administer the standardized Home Language Survey effectively for all students. This is training for School Data Managers, Enrollment stakeholders, EL Data Managers, SIS Coordinators, ML Coordinators, and of course, any administrators who want to join. Please share this information with your Data Managers. We are going on tour in every state board region in February and March.
More information is available in this flyer and registration link.
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Adding Transcript Grades Update
Phase I
The new Transfer Course field is now available in each Transcript record, to mark manually entered transcript records as taken at a Non North Carolina Public School.
Records previously marked with the Technology checkbox:
- Any record previously marked with the technology checkbox will automatically have the Transfer Course checkbox marked. No further action is required for these records.
Historical Transfer Records:
- Historical Transfer Records (TR) from PowerSchool have been automatically loaded into Infinite Campus. No further action is required for these records. The School Name and School Number for these records do not need to be changed to the Non-North Carolina Public School information.
Manually Enter Out-of-State Transfer Records:
- For students transferring from out of state, you must manually enter previous transcript records into Infinite Campus and mark them as transfer records. This includes all out-of-state transfers that have been enrolled in Infinite Campus so far this school year. Detailed steps for this process are provided in the Transcripts | Infinite Campus article, along with the NCSIS Knowledge Base article linked below.
Additional Information
As of January 2025, check this box for each transfer grade entered.
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 Please refer to the updated NCSIS Knowledge Base article below:
Adding Transcript Grades- Updated
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/adding-transcript-grades
Infinite Campus Zoom Training Video Retention Reminder
Phase I & II
Please ensure you download any Infinite Campus training Zoom video links within 180 days of the meeting if you need them for future reference, as the recordings will be automatically deleted after this time
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NCSIS 25-26 Course Codes & Grad Plan Updates
Phase I & II
Attention: SIS-PS Administrators
2025-2026 State Master Course Codes V2
The 2025-2026 State Master Course Code list version 2 has been updated in PowerSchool SIS.
An updated spreadsheet can be viewed here.
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Attention: NCSIS-IC Administrators
NCSIS-IC Grad Requirement Updates
NCDPI and Infinite Campus have worked to update additional Graduation Requirements (Grad Plans) in NCSIS-IC for Phase I PSUs availability to assign to students. Added are the NC 2020 Graduation Requirements and the 2021 OCS Graduation Requirements.
To view: Navigate to Student Information > Program Administration > Graduation Program Setup. Select the plus sign to expand graduation requirements and then select Compound Requirements to view course pathways.
- Program selection is based on the student's 9th grade entry date:
- Students who entered 9th grade in 07/01/2021 and later should be assigned 2021 NC Graduation Requirements (State Defined) or 2021 OCS Graduation Requirements (State Defined).
- Students who entered 9th grade prior to 07/01/2021 should be assigned 2020 NC Graduation Requirements (State Defined).
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NCDPI and IC are currently reviewing and testing the 2020 OCS Grad Plan. Please watch for further communication on when this plan will be available in NCSIS production sites.
2025-2026 State Master Course Codes
NCDPI and Infinite Campus are working to update 2025-2026 State Master Course Code Catalog in NCSIS-IC. Please watch for further communication coming soon.
Ad Hoc Google Shared Folder
Phase I
Sharing is caring! We’ve received requests from PSUs to share ad hoc filters created by other PSUs for reporting purposes.
Please use the link below to share the ad hoc filters you’re using. When uploading, ensure that no personally identifiable information (PII) is included.
Ad Hoc Community
Guidelines:
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
Thank you for your collaboration and for contributing to this community resource! Make sure you are checking often for newly added items.
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Infinite Campus Resources
Phase I & II
Please see the links below for resources on how to effectively “qualify an Infinite Campus support case” to improve response and resolution times. This approach also helps minimize back-and-forth communication, keeping inboxes clearer (which everyone appreciates!).
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
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Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
Requesting Technical Support Points of Contact
Phase I & II
Please refer to the document below for who to contact for technical support.
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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