What's New!
- Twice-Retained Report Now Available* (Phase I)
- Home Language Survey* (Phase I & II)
- Phase II Data Conversion Information* (Phase II)
- KnowledgeOwl* (Phase I & II)
- Digital Leaders Exchange* (Phase I & II)
- Upcoming Training Information* (Phase I & II)
- NCED Connect 2025 Symposium* (Phase I & II)
Reminders:
- Infinite Campus Zoom Training Video Retention Reminder (Phase I & II)
- NCSIS 25-26 Course Codes & Grad Plan Updates (Phase I & II)
- New Student Contact SQL Reports (Phase II)
- Ad Hoc Google Shared Folder (Phase I)
- Access Test (Phase I)
- State Report Update (Phase I & II)
- Infinite Campus Resources (Phase I & II)
- NCSIS Resources (Phase I & II)
- Partnering Progress (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
Twice-Retained Report Now Available*
Phase I
A twice-retained report is now available in NCSIS. The twice retained report will produce a list of students retained in grades KG, 1, 2, or 3 and then retained again in grade 3 or promoted to 4th grade with an RRET Program Entry Status valid after November 1 of the current year. For instructions, please review the updated article on Read to Achieve. The instructions for accessing the data validation are at the end of the article.
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Home Language Survey*
Phase I & II
The NC State Board of Education (SBE) has updated each student's Home Language Survey requirements for each student. NC SBE policy Test 0-11 now requires that all PSUs use a Standardized Home Language Survey. In an effort to support this change, we will be hosting a series of face-to-face professional development opportunities in February and March and some virtual options as well in March. This professional development is designed to help all staff with the knowledge and tools to administer the standardized Home Language Survey effectively for all students. This is training for School Data Managers, Enrollment stakeholders, EL Data Managers, SIS Coordinators, ML Coordinators, and of course, any administrators who want to join. Please share this information with your Data Managers. We are going on tour in every state board region in February and March.
More information is available in this flyer and registration link.
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Phase II Data Conversion Information*
Phase II
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Currently, not all files are ready to be audited and validated. Any updates will be listed on the Additions/Corrections page in the Conversion Guide.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Data labs will be available next week during the NCEdConnect Symposium if you have questions or would like assistance with your files. Please check them out!
Phase II Data Conversion Webinar Information:
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KnowledgeOwl*
Phase I & II
We are pleased to introduce our knowledge management system, which will house NCDPI documentation. KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team. Please use the link below to access the recently added or updated articles. We encourage you to check back regularly for additional resources.
NCSIS Knowledge Base | NC Department of Public Instruction
Revised articles-
Read to Achieve Program (RTA)- Updated
Adding Transcript Grades- Updated
Create New School Enrollment (R1/W1 Procedure)- Updated
Highlighted Articles-
Graduation Checklist
CPR
Student Locator Tool
eMFTS Access
Digital Leaders Exchange*
February 10-13, 2025
The Office of Digital Teaching and Learning is excited to announce a unique professional opportunity taking place February 10–13, 2025, designed to support multiple roles within North Carolina's K-12 education community. This event will replace the February Digital Leader’s Exchange and focus on three key areas:
Phase I: Supporting SIS Coordinators with Infinite Campus Scheduling
Overview: Phase I SIS Coordinators will receive an introduction to the Roll Forward process for managing the Master Schedule in Infinite Campus.
Description: This session will showcase scheduling tools and academic planning features, including how to manage course requests effectively.
Intended Audience: Phase I SIS Coordinators and Scheduling Team Leads
Phase II: Supporting SIS Coordinators with Validating Data & Assigning Tool Rights
Overview: Phase II SIS Coordinators will gain insights into effective data validation processes and practical examples of assigning tool rights to PSU staff.
Description: The SIS Professional Learning Team will guide participants through methods for validating data and assigning appropriate tool rights to ensure accurate and secure data management.
Intended Audience: Phase II SIS Coordinators
School Library Media Coordinators Collaborative
- Members of the 2025 SLMC Collaborative will meet with fellow school librarians in their area to connect with peers and engage in targeted professional development. This portion of our event is by invitation only.
Digital Learning Progress Review and Growth Planning for District Teams
- District Technology Leader Teams will:
- Review their current placement on the NC Digital Learning Progress Rubric.
- Discuss ways to engage District Leadership Teams, Staff, Students, and other Stakeholders in planning for growth with Digital Teaching and Learning.
- Develop strategies to embed AI usage throughout growth plans with policies, procedures, and practices.
Event Schedule and Locations
The event will take place across four days, moving to accommodate regional travel:
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February 10 | Cleveland County Schools, 400 W Marion Street, Shelby, NC 28150
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February 11 | Wilkes County Schools, 613 Cherry St., Wilkesboro, NC 28659
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February 12 | Chatham County Schools, 468 Renaissance Drive, Pittsboro, NC 27312
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February 13 | Craven County Schools, Tucker Creek Middle School, 200 Sermons Blvd, Havelock, NC 28532
*Locations for the SLMC Collaboratives will be forthcoming.
Each day will follow the same schedule:
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Time: 8:00 AM – 4:00 PM *Lunch will NOT be provided. Please bring your lunch with you for this event.
Register HERE.
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Upcoming Training Information*
Phase I & II
Phase I & II - Infinite Campus Online Registration System Overview Webinar: Join SIS PL Consultant Lee Ann Holmes for an overview of the Infinite Campus Online Registration System.
Register using the link below:
Phase I - NCSIS Scheduling Live Webinar: Join members of the NCSIS PL Team for a live webinar session on the roll forward process for Infinite Campus's Master Schedule process
Register using the link below:
Phase II - NCSIS Check-In Webinar:
Register using the link below.
Phase II - Mastering Campus Virtual Sessions:
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NCED Connect 2025 Symposium*
January 21st-23rd – Greensboro, NC
Phase I & II
It’s almost time for the NCED Connect Symposium, and we couldn’t be more excited!. Plan your NCED Connect experience by registering for your preferred sessions in Sched or scan the QR code below to login and build your schedule. Some sessions are full with waitlists, but many are offered at alternate times—be sure to check for other available slots.
For up-to-date symposium details, including the schedule, maps, internet access, and meal information, visit the event webpage by clicking HERE.
Looking forward to a great event together!
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REMINDERS:
Infinite Campus Zoom Training Video Retention Reminder
Phase I & II
Please ensure you download any Infinite Campus training Zoom video links within 180 days of the meeting if you need them for future reference, as the recordings will be automatically deleted after this time
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NCSIS 25-26 Course Codes & Grad Plan Updates
Phase I & II
Attention: SIS-PS Administrators
2025-2026 State Master Course Codes V2
The 2025-2026 State Master Course Code list version 2 has been updated in PowerSchool SIS.
An updated spreadsheet can be viewed here.
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Attention: NCSIS-IC Administrators
NCSIS-IC Grad Requirement Updates
NCDPI and Infinite Campus have worked to update additional Graduation Requirements (Grad Plans) in NCSIS-IC for Phase I PSUs availability to assign to students. Added are the NC 2020 Graduation Requirements and the 2021 OCS Graduation Requirements.
To view: Navigate to Student Information > Program Administration > Graduation Program Setup. Select the plus sign to expand graduation requirements and then select Compound Requirements to view course pathways.
- Program selection is based on the student's 9th grade entry date:
- Students who entered 9th grade in 07/01/2021 and later should be assigned 2021 NC Graduation Requirements (State Defined) or 2021 OCS Graduation Requirements (State Defined).
- Students who entered 9th grade prior to 07/01/2021 should be assigned 2020 NC Graduation Requirements (State Defined).
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NCDPI and IC are currently reviewing and testing the 2020 OCS Grad Plan. Please watch for further communication on when this plan will be available in NCSIS production sites.
2025-2026 State Master Course Codes
NCDPI and Infinite Campus are working to update 2025-2026 State Master Course Code Catalog in NCSIS-IC. Please watch for further communication coming soon.
New Student Contact SQL Reports
Phase II
Three sqlReports are being added to the Data Audits folder in your PowerSchool instance to assist with the cleaning up of contact addresses which will be used to create Households in Infinite Campus. Each report focuses on a different set of students.
Path: Start Page > Reports > sqlReports > Data Audits
The name of the reports are:
 Student Contact Add Match Graduates
*Reminder that only active students will have households built in the Infinite Campus conversion. Please focus on other students for that purpose.
This report provides the user with the GRADUATED student and the contacts associated with them. A comparison is made between the student and contact Physical Address and then lists it as a MISMATCH if it is not identical and MATCH if it is.
- Student has a "W4" or "W6" exitcode
- Contact has an originalcontacttype of "mother" or "father" or the originalcontacttype is Null
- Physical address of the student is an exact match to the physical address of the associated contact or a mismatch
Student Contact Add Match Null OCT
*Although this report contains Original Contact Type, the conversion does not rely on this field at all. These reports can still be used to identify matches or mismatches between students and contacts.
This report provides the user with the student and the contacts associated with them. A comparison is made between the student and contact Physical Address and then lists it as a MISMATCH if it is not identical and MATCH if it is. This report only pulls contacts who have no Original Contact Type for their contacts.
- Contact originalcontacttype is Null
- The enroll_status = 0
- Physical address of the student is an exact match to the physical address of the associated contact or a mismatch
Student Contact Address Match
*Although this report contains Original Contact Type, the conversion does not rely on this field at all. These reports can still be used to identify matches or mismatches between students and contacts.
This report provides the user with the student and the contacts associated to them. A comparison is made between the student and contact Physical Address and then lists it as a MISMATCH if it is not identical and MATCH if it is. It only provides Contacts that have an original contact type of mother or father (Parent/Guardian Field 1 or Parent/Guardian Field 2).
- Contact has an originalcontacttype of "mother" or "father"
- The enroll_status = 0
- Physical address of the student is an exact match to the physical address of the associated contact or a mismatch
Ad Hoc Google Shared Folder
Phase I
Sharing is caring! We’ve received requests from PSUs to share ad hoc filters created by other PSUs for reporting purposes.
Please use the link below to share the ad hoc filters you’re using. When uploading, ensure that no personally identifiable information (PII) is included.
Ad Hoc Community
Guidelines:
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
Thank you for your collaboration and for contributing to this community resource! Make sure you are checking often for newly added items.
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Access Test
Phase I
The ACCESS Testing window for the state opens mid-January. As part of this required State Test, there is now a data validation report to mirror the Expect ACCESS report in PowerSchool, called “Expect ACCESS Test”. This report helps PSUs track students who should be ACCESS-tested.
District accountability staff and School Test Coordinators are asked to use this report, which means they will need tool rights to Reporting - Data Validation in Infinite Campus if they do not already have access.
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State Report Update
Phase I & II
The Fall Legislative Class Size (LCS) report has been delayed. All deadlines for affidavits and waiver requests are postponed until further notice. We will update you when the reports are up and running.
Please update your superintendents and SIS data managers accordingly.
Please contact Student Accounting studentaccounting@dpi.nc.gov with any questions regarding this delay or submission of the report or waivers.
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Infinite Campus Resources
Phase I & II
Please see the links below for resources on how to effectively “qualify an Infinite Campus support case” to improve response and resolution times. This approach also helps minimize back-and-forth communication, keeping inboxes clearer (which everyone appreciates!).
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
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Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
Requesting Technical Support Points of Contact
Phase I & II
Please refer to the document below for who to contact for technical support.
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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