What's New!
- Infinite Campus Zoom Training Video Retention Reminder* (Phase I & II)
- NCSIS 25-26 Course Codes & Grad Plan Updates* (Phase
- New Student Contact SQL Reports* (Phase II)
- Adding Transcript Grades Update* (Phase I)
- Clarifying Points* Phase I)
- Ad Hoc Google Shared Folder (Phase I)
- Phase II Data Conversion Information* (Phase II)
- KnowledgeOwl* (Phase I & II)
- Digital Leaders Exchange* (Phase I & II)
- Upcoming Training Information* (Phase II)
- NCED Connect 2025 Symposium* (Phase I & II)
Reminders:
- Student Locator Tool* (Phase I & II)
- CPR Test Update (Phase I)
- Access Test (Phase I)
- State Report Update (Phase I & II)
- Infinite Campus Resources (Phase I & II)
- NCSIS Resources (Phase I & II)
- Partnering Progress (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
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Infinite Campus Zoom Training Video Retention Reminder*
Phase I & II
Please ensure you download any Infinite Campus training Zoom video links within 180 days of the meeting if you need them for future reference, as the recordings will be automatically deleted after this time
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NCSIS 25-26 Course Codes & Grad Plan Updates*
Phase I & II
Attention: SIS-PS Administrators
2025-2026 State Master Course Codes V2
The 2025-2026 State Master Course Code list version 2 has been updated in PowerSchool SIS.
An updated spreadsheet can be viewed here.
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Attention: NCSIS-IC Administrators
NCSIS-IC Grad Requirement Updates
NCDPI and Infinite Campus have worked to update additional Graduation Requirements (Grad Plans) in NCSIS-IC for Phase I PSUs availability to assign to students. Added are the NC 2020 Graduation Requirements and the 2021 OCS Graduation Requirements.
To view: Navigate to Student Information > Program Administration > Graduation Program Setup. Select the plus sign to expand graduation requirements and then select Compound Requirements to view course pathways.
- Program selection is based on the student's 9th grade entry date:
- Students who entered 9th grade in 07/01/2021 and later should be assigned 2021 NC Graduation Requirements (State Defined) or 2021 OCS Graduation Requirements (State Defined).
- Students who entered 9th grade prior to 07/01/2021 should be assigned 2020 NC Graduation Requirements (State Defined).
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NCDPI and IC are currently reviewing and testing the 2020 OCS Grad Plan. Please watch for further communication on when this plan will be available in NCSIS production sites.
2025-2026 State Master Course Codes
NCDPI and Infinite Campus are working to update 2025-2026 State Master Course Code Catalog in NCSIS-IC. Please watch for further communication coming soon.
New Student Contact SQL Reports*
Phase II
Three sqlReports are being added to the Data Audits folder in your PowerSchool instance to assist with the cleaning up of contact addresses which will be used to create Households in Infinite Campus. Each report focuses on a different set of students.
Path: Start Page > Reports > sqlReports > Data Audits
The name of the reports are:
 Student Contact Add Match Graduates
*Reminder that only active students will have households built in the Infinite Campus conversion. Please focus on other students for that purpose.
This report provides the user with the GRADUATED student and the contacts associated with them. A comparison is made between the student and contact Physical Address and then lists it as a MISMATCH if it is not identical and MATCH if it is.
- Student has a "W4" or "W6" exitcode
- Contact has an originalcontacttype of "mother" or "father" or the originalcontacttype is Null
- Physical address of the student is an exact match to the physical address of the associated contact or a mismatch
Student Contact Add Match Null OCT
*Although this report contains Original Contact Type, the conversion does not rely on this field at all. These reports can still be used to identify matches or mismatches between students and contacts.
This report provides the user with the student and the contacts associated with them. A comparison is made between the student and contact Physical Address and then lists it as a MISMATCH if it is not identical and MATCH if it is. This report only pulls contacts who have no Original Contact Type for their contacts.
- Contact originalcontacttype is Null
- The enroll_status = 0
- Physical address of the student is an exact match to the physical address of the associated contact or a mismatch
Student Contact Address Match
*Although this report contains Original Contact Type, the conversion does not rely on this field at all. These reports can still be used to identify matches or mismatches between students and contacts.
This report provides the user with the student and the contacts associated to them. A comparison is made between the student and contact Physical Address and then lists it as a MISMATCH if it is not identical and MATCH if it is. It only provides Contacts that have an original contact type of mother or father (Parent/Guardian Field 1 or Parent/Guardian Field 2).
- Contact has an originalcontacttype of "mother" or "father"
- The enroll_status = 0
- Physical address of the student is an exact match to the physical address of the associated contact or a mismatch
Adding Transcript Grades Update*
Phase I
The new Transfer Course field is now available in each Transcript record, to mark manually entered transcript records as taken at a Non North Carolina Public School.
Records previously marked with the Technology checkbox:
- Any record previously marked with the technology checkbox will automatically have the Transfer Course checkbox marked. No further action is required for these records.
Historical Transfer Records:
- Historical Transfer Records (TR) from PowerSchool have been automatically loaded into Infinite Campus. No further action is required for these records. The School Name and School Number for these records do not need to be changed to the Non-North Carolina Public School information.
Manually Enter Out-of-State Transfer Records:
- For students transferring from out of state, you must manually enter previous transcript records into Infinite Campus and mark them as transfer records. This includes all out-of-state transfers that have been enrolled in Infinite Campus so far this school year. Detailed steps for this process are provided in the Transcripts | Infinite Campus article, along with the NCSIS Knowledge Base article linked below.
Additional Information
As of January 2025, check this box for each transfer grade entered.
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 Please refer to the updated Knowledge Base article below:
Adding Transcript Grades- Updated
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/adding-transcript-grades
Clarifying Points*
Phase I
End Enrollment:
Only check the "no-show" box when withdrawing a student if they have never attended the school during the current calendar year. If the student has attended, please process the withdrawal using the appropriate attendance dates and refer to the Student End Enrollment Checklist article.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/student-end-enrollment-checklist
Assessment/Testing Data:
CPR scores have been loaded into Infinite Campus. Instructions for running reports to view students with and without scores will be coming soon.
1L, 2L, 1P Attendance Codes: 1L, 2L have been updated to tardies in Infinite Campus. 1P is set as a present code.
Teacher tardies should be used to indicate when students are late to class, but not when they arrive late to school. Teacher tardies should not be converted into 1L or 2L attendance codes. Please refer to the SQL script information to verify your Task Scheduler is setup correctly.
The SQL script for setting up this process can be copied from the GitHub repository found HERE. On the webpage, click on the SQL report highlighted below and follow the steps listed in the Readme section on How to Use this Repository.
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Ad Hoc Google Shared Folder*
Phase I
Sharing is caring! We’ve received requests from PSUs to share ad hoc filters created by other PSUs for reporting purposes.
Please use the link below to share the ad hoc filters you’re using. When uploading, ensure that no personally identifiable information (PII) is included.
Ad Hoc Community
Guidelines:
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Naming Convention: Ad Hoc Name - PSU Name
- You’re welcome to include your email address within the document (optional).
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Permissions: You have editing access—please proceed with caution!
Thank you for your collaboration and for contributing to this community resource! Make sure you are checking often for newly added items.
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Phase II Data Conversion Information*
Phase II
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Currently, 31 out of 37 files are ready to be audited and validated. Any updates will be listed on the Additions/Corrections page in the Conversion Guide.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Check below in the Upcoming Training section for available office hours.
Phase II Data Conversion Webinar Information:
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KnowledgeOwl*
Phase I & II
We are pleased to introduce our knowledge management system, which will house NCDPI documentation. KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team. Please use the link below to access the recently added or updated articles. We encourage you to check back regularly for additional resources.
NCSIS Knowledge Base | NC Department of Public Instruction
Revised articles-
Adding Transcript Grades- Updated
Create New School Enrollment (R1/W1 Procedure)- Updated
Highlighted Articles-
Graduation Checklist
CPR
Student Locator Tool
eMFTS Access
Digital Leaders Exchange*
February 10-13, 2025
The Office of Digital Teaching and Learning is excited to announce a unique professional opportunity taking place February 10–13, 2025, designed to support multiple roles within North Carolina's K-12 education community. This event will replace the February Digital Leader’s Exchange and focus on three key areas:
Phase I: Supporting SIS Coordinators with Infinite Campus Scheduling
Overview: Phase I SIS Coordinators will receive an introduction to the Roll Forward process for managing the Master Schedule in Infinite Campus.
Description: This session will showcase scheduling tools and academic planning features, including how to manage course requests effectively.
Intended Audience: Phase I SIS Coordinators and Scheduling Team Leads
Phase II: Supporting SIS Coordinators with Validating Data & Assigning Tool Rights
Overview: Phase II SIS Coordinators will gain insights into effective data validation processes and practical examples of assigning tool rights to PSU staff.
Description: The SIS Professional Learning Team will guide participants through methods for validating data and assigning appropriate tool rights to ensure accurate and secure data management.
Intended Audience: Phase II SIS Coordinators
School Library Media Coordinators Collaborative
- Members of the 2025 SLMC Collaborative will meet with fellow school librarians in their area to connect with peers and engage in targeted professional development. This portion of our event is by invitation only.
Digital Learning Progress Review and Growth Planning for District Teams
- District Technology Leader Teams will:
- Review their current placement on the NC Digital Learning Progress Rubric.
- Discuss ways to engage District Leadership Teams, Staff, Students, and other Stakeholders in planning for growth with Digital Teaching and Learning.
- Develop strategies to embed AI usage throughout growth plans with policies, procedures, and practices.
Event Schedule and Locations
The event will take place across four days, moving to accommodate regional travel:
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February 10 | Cleveland County Schools, 400 W Marion Street, Shelby, NC 28150
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February 11 | Wilkes County Schools, 613 Cherry St., Wilkesboro, NC 28659
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February 12 | Chatham County Schools, 468 Renaissance Drive, Pittsboro, NC 27312
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February 13 | Craven County Schools, Tucker Creek Middle School, 200 Sermons Blvd, Havelock, NC 28532
*Locations for the SLMC Collaboratives will be forthcoming.
Each day will follow the same schedule:
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Time: 8:00 AM – 4:00 PM *Lunch will NOT be provided. Please bring your lunch with you for this event.
Stay tuned for registration information!
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Upcoming Training Information*
Phase II
Phase II Data Conversion Office Hours:
Please click on the link to join at the appropriate time. No registration necessary! Breakout rooms can be used if you have questions that involve PII.
Mastering Campus Virtual Sessions:
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NCED Connect 2025 Symposium*
January 21st-23rd – Greensboro, NC
Phase I & II
📢 Don’t miss out! There's still time to register! 🌟
- Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23
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This event is designed for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff.
NEW! To learn more about the NCED Connect Symposium click HERE.
Our symposium schedule is NOW LIVE! If you have already registered to attend, please click HERE or scan the QR code below to login and build your schedule.
****Please Note****
You will be invoiced separately through NCDPI online payment system once you register. Invoices will be sent on Mondays, Wednesdays, & Fridays.
Looking forward to a great event together!
REMINDERS:
Student Locator Tool
Phase I & II
SIS Coordinators,
We are excited to announce the release of the new DPI Student Locator tool!
This tool allows you to view each PSU a student has been enrolled in, including their current school of attendance. It is particularly useful for:
- Validating data, such as addressing discrepancies in the dropout report and reviewing a student’s enrollment history.
- Infinite Campus PSUs: Verifying that enrollment information in State Edition is accurate (note: only the most recent enrollment for each PSU is displayed).
- Identifying students who are enrolled in multiple PSUs simultaneously.
In addition, we will soon introduce reports and tools to assist with UID cleanup.
Access Instructions
Detailed instructions for registering and using the system are available in the NCSIS Knowledge Base: https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/state-student-locator.
Important Reminder Please be mindful that any user granted access to this tool will be able to view information for any student statewide. Plan accordingly when distributing access permissions. NCDPI will review access requests by referencing the EDDIE system or the Home Base contact list to identify staff members designated as SIS leads. For individuals not listed, we will reach out to coordinators to verify their requests.
Understanding the Student Locator Tool
The Student Locator Tool is a powerful resource designed to provide PSUs with additional insights into student data, complementing the Student UID System, the Staff UID System, and the CEDARS Data Warehouse. However, it’s important to note that the Student Locator Tool does not replace these systems.
Here’s what makes the Student Locator Tool unique:
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Cross-Instance Enrollment Visibility: The Locator Tool can identify if a student is enrolled in more than one PowerSchool instance, more than one Infinite Campus instance, or across both.
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Accurate School Identification for Infinite Campus: For students enrolled in Infinite Campus, the Student UID System may reflect a generic "AAA" school code rather than the correct school code within the PSU. The Locator Tool can often provide the correct school information.
Limitations to Keep in Mind:
- The Locator Tool only displays student records enrolled in either PowerSchool or Infinite Campus.
- It will not show students with assigned UIDs who are not yet enrolled in a SIS.
- It also does not identify students with more than one UID in the UID system.
While the Student Locator Tool is a valuable complement to the Student UID System, it does not serve as a complete replacement.
For more information or assistance, feel free to reach out to your SIS PL consultant.
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CPR Test Update
Phase I
The Date Field has been added to the CPR Assessment. You can find it by following this pathway:Student Information > General > Assessment
For detailed guidance, please refer to the CPR instructions linked below:
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/cpr
Access Test
Phase I
The ACCESS Testing window for the state opens mid-January. As part of this required State Test, there is now a data validation report to mirror the Expect ACCESS report in PowerSchool, called “Expect ACCESS Test”. This report helps PSUs track students who should be ACCESS-tested.
District accountability staff and School Test Coordinators are asked to use this report, which means they will need tool rights to Reporting - Data Validation in Infinite Campus if they do not already have access.
State Report Update
Phase I & II
The Fall Legislative Class Size (LCS) report has been delayed. All deadlines for affidavits and waiver requests are postponed until further notice. We will update you when the reports are up and running.
Please update your superintendents and SIS data managers accordingly.
Please contact Student Accounting studentaccounting@dpi.nc.gov with any questions regarding this delay or submission of the report or waivers.
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Infinite Campus Resources
Phase I & II
Please see the links below for resources on how to effectively “qualify an Infinite Campus support case” to improve response and resolution times. This approach also helps minimize back-and-forth communication, keeping inboxes clearer (which everyone appreciates!).
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
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Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
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Requesting Technical Support Points of Contact
Phase I & II
Please refer to the document below for who to contact for technical support.
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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