What's New!
- NCSIS Upgrade* (Phase I)
- Adding Transcript Grades Update* (Phase I)
- Phase II Data Conversion Information* (Phase II)
- Infinite Campus NC Training Experience Preview Sessions* (Phase II)
- KnowledgeOwl* (Phase I & II)
- Upcoming Training Information* (Phase II)
- NCED Connect 2025 Symposium* (Phase I & II)
Reminders:
- Student Locator Tool (Phase I & II)
- ALPS Historical Data (Phase I)
- State Report Update (Phase I & II)
- Disaster Relief Enrollment (Phase I)
- Clarifying Points (Phase I)
- Infinite Campus Ad Hoc Filter Option (Phase I)
- Infinite Campus Resources (Phase I & II)
- NCSIS Resources (Phase I & II)
- Data Validation Reports (Phase I)
- Partnering Progress (Phase I & II)
- Requesting Technical Support Points of Contact (Phase I & II)
- 2024-2025 Home Base Maintenance Periods (Phase I & II)
- Want to Stay in the Loop? (Phase I & II)
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*indicates new or updated information
WHAT'S NEW!
NCSIS Upgrade*
Phase I
NCSIS version 2447.8 was installed into all Infinite Campus production instances last night, December 11, 2024.
This version includes the following updates:
- The State Edition now supports multiple email address records for a single person. This resolves the issue with incorrect student and staff email address values syncing to downstream systems, including NCEdCloud.
- Data Extract Zip Tool PoolConnection Error - this fixes rostering issues in SchoolNet, NCTest, and FDC.
- The PMR GRS Summary Report, part of the PMR Extract, has been modified to include a State Grade Level column.
- Additional service delivery options were added to the drop-down for use with AIG records.
- The Term Type Override Sort Order has been updated
- Editing the Course Name field on a saved Transcript record causes the field to be empty. This has been corrected.
Please review the release notes linked below for other updates included in the general release version 2447 and RX releases 2447.2 - 2447.8.
Please note: RX pack 2447.8 updates are under review by the NCDPI QA team and include necessary fixes to the LCS report currently hidden in production.
2447 General Release notes https://kb.infinitecampus.com/help/release-pack-campus2447-november-2024
2447 RX Pack release notes
https://kb.infinitecampus.com/help/rx-pack-campus2447
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Adding Transcript Grades Update*
Phase I
Until the Transfer Record Box currently in development is released, please follow the steps below to ensure accurate and complete record-keeping for transfer students. The new Transfer Student Record Box will simplify the process for managing transfer records, but in the meantime, the following steps are required:
Historical Transfer Records:
- Historical Transfer Records (TR) from PowerSchool have been automatically loaded into Infinite Campus. No further action is required for these records.
Manually Enter Out-of-State Transfer Records:
- For students transferring from out of state, you must manually enter previous transcript records into Infinite Campus and mark them as transfer records. This includes all out-of-state transfers that have been enrolled in Infinite Campus so far this school year. Detailed steps for this process are provided in the Transcripts | Infinite Campus article, along with the NCSIS Knowledge Base article linked below.
Additional Information
As of December 2024, check this box for each transfer grade entered.
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 Please refer to the updated NCSIS Knowledge Base article below:
Adding Transcript Grades- Updated
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/adding-transcript-grades
Phase II Data Conversion Information*
Phase II
Infinite Campus will convert data for Phase II PSUs directly from PowerSchool. The data files on eMFTS are provided for your information and to allow for easier auditing of data, but any changes to these files will not change the data that is converted into Infinite Campus. The data that is converted comes straight from PowerSchool.
Use the Conversion Guide to help you audit and validate the data you have in PowerSchool using the data files. Make any changes necessary in PowerSchool.
Currently, 30 out of 37 files are ready to be audited and validated. Any updates will be listed on the Additions/Corrections page in the Conversion Guide.
Once your trial site is available, your implementation team will provide you with a Data Validation Workbook. It will have instructions about how to validate the data that has been converted. Any data issues found should be fixed in PowerSchool so that the production site contains the correct data.
Join our webinar to hear more about the data conversion process!
Wednesday, December 18th at 1:00 pm
https://www.eventbrite.com/e/1105477134869?aff=oddtdtcreator
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Infinite Campus NC Training Experience Preview Sessions*
Phase II
Coming soon! Infinite Campus will host NC Training Experience Preview Sessions for Phase II PSUs. More information below.
Session Name: Session Name: Infinite Campus Training Experience Preview for Phase II PSUs
Session Description: Set Training expectations for the Infinite Campus Implementation Training Methodology, and preview resources and processes established for successful Implementations for Phase II PSUs.
Audience: Staff who will or may be responsible at the PSU for coordinating and communicating training efforts for the upcoming Infinite Campus implementation.
Length: 1 hour
Copy of Presentation
Zoom Registration Links:
Tuesday December 17, 2024 @ 1:00pm ET – https://infinitecampus.zoom.us/webinar/register/WN_BXe0S0e8RSW6oM34c5brDA
Thursday December 19, 2024 @ 11:00am ET – https://infinitecampus.zoom.us/webinar/register/WN_V-EitLIPSsGfyqSoSu0SRg
KnowledgeOwl*
Phase I & II
We are pleased to introduce our knowledge management system, which will house NCDPI documentation. KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team. Please use the link below to access the recently added or updated articles. We encourage you to check back regularly for additional resources.
NCSIS Knowledge Base | NC Department of Public Instruction
Revised articles-
Adding Transcript Grades- Updated
Create New School Enrollment (R1/W1 Procedure)- Updated
Newly published articles-
Student Locator Tool
eMFTS Access
School Nutrition
Honor Roll
Principal’s Monthly Report (PMR)
Upcoming Training Information*
Phase II
NCSIS Phase II Participants Data Conversion Webinars
This session is an opportunity for the SIS Professional Learning team to meet with Phase II PSUs on the implementation Data Conversion process so far, answer questions and to gain feedback to help in supporting a smooth transition.
- Wednesday, December 18th at 1:00 pm
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NCED Connect 2025 Symposium*
January 21st-23rd – Greensboro, NC
Phase I & II
This event is designed for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff.
To learn more about the NCED Connect Symposium click HERE for a catalog of sessions and participant tracks being offered.
Click here to register for NCED Connect Symposium 2025!
- Regular Registration - $300/pp | Nov. 23 - Dec. 18
- Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23
A special registration code for the Collaboratives will be available soon—stay tuned!
****Please Note****
You will be invoiced separately through NCDPI online payment system once you register. Invoices will be sent on Mondays, Wednesdays, & Fridays.
Looking forward to a great event together!
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REMINDERS:
Student Locator Tool
Phase I & II
SIS Coordinators,
We are excited to announce the release of the new DPI Student Locator tool!
This tool allows you to view each PSU a student has been enrolled in, including their current school of attendance. It is particularly useful for:
- Validating data, such as addressing discrepancies in the dropout report and reviewing a student’s enrollment history.
- Infinite Campus PSUs: Verifying that enrollment information in State Edition is accurate (note: only the most recent enrollment for each PSU is displayed).
- Identifying students who are enrolled in multiple PSUs simultaneously.
In addition, we will soon introduce reports and tools to assist with UID cleanup.
Access Instructions
Detailed instructions for registering and using the system are available in the NCSIS Knowledge Base: https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/state-student-locator.
Important Reminder Please be mindful that any user granted access to this tool will be able to view information for any student statewide. Plan accordingly when distributing access permissions.
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ALPS Historical Data
Phase I
Historical data for Alternative Learning Programs and School has been loaded into Infinite Campus.
Data can be reviewed by navigating to Student Information>General>ALPS.
Ad hoc fields for this program can be found in the Filter Designer for Student Data under Student>Learner>ALPSS.
More information can be found here: Alternative Learning Programs and Schools (ALPS) (North Carolina) | Infinite Campus
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State Report Update
Phase I & II
The Fall Legislative Class Size (LCS) report has been delayed. All deadlines for affidavits and waiver requests are postponed until further notice. We will update you when the reports are up and running.
Please update your superintendents and SIS data managers accordingly.
Please contact Student Accounting studentaccounting@dpi.nc.gov with any questions regarding this delay or submission of the report or waivers.
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Clarifying Points
Phase I
End Enrollment:
Only check the "no-show" box when withdrawing a student if they have never attended the school during the current calendar year. If the student has attended, please process the withdrawal using the appropriate attendance dates and refer to the Student End Enrollment Checklist article.
https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/student-end-enrollment-checklist
Assessment/Testing Data:
CPR scores have been loaded into Infinite Campus. Instructions for running reports to view students with and without scores will be coming soon.
1L, 2L, 1P Attendance Codes:
1L, 2L have been updated to tardies in Infinite Campus. 1P is set as a present code.
Teacher tardies should be used to indicate when students are late to class, but not when they arrive late to school. Teacher tardies should not be converted into 1L or 2L attendance codes. Please refer to the SQL script information to verify your Task Scheduler is setup correctly.
The SQL script for setting up this process can be copied from the GitHub repository found HERE. On the webpage, click on the SQL report highlighted below and follow the steps listed in the Readme section on How to Use this Repository.
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Infinite Campus Resources
Phase I & II
Please see the links below for resources on how to effectively “qualify an Infinite Campus support case” to improve response and resolution times. This approach also helps minimize back-and-forth communication, keeping inboxes clearer (which everyone appreciates!).
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NCSIS Resources
Phase I & II
Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction
GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.
GitHub Vendor Integrations Repository
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Data Validation Reports
Phase I
Important Data Validation Reports to keep your data clean!
Please run the Census Rules data validation report and update the address information for any students who are showing on the “Active students who do not have a mailing address” section.
Please run the Invalid Transcript Grade Levels data validation report and update grade level information as necessary.
Please run the Credit Recovery Transcript data validation report to identify any credit recovery grade that has a GPA weight greater than ‘0’ associated. The GPA weight will have to be changed to 0 or left blank.
Please run the IC Internal Audit for schools, calendars, and enrollment data validation. Within this report, there is a specific section called 'Grade Levels Associated with Calendars,' which includes a column listing all grade levels excluded from class rank/GPA. Please review this section and ensure the information is accurate.
Stay ahead of data issues—use the Data Validation Report to quickly spot and fix data errors, keeping your PSU’s records clean and accurate! Check out the article below to see how it’s done.
Reporting>Data Validation>Data Validation Report - Data Validation Report | Infinite Campus
Report examples: Census Household Cleanup, Withdrawn Student Audit Report, Unicode Character Cleanup, Parent Portal, Census Rules, & IC Internal Audit for schools, calendars, and enrollment data validation.
Partnering Progress
Phase I & II
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
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Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
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Requesting Technical Support Points of Contact
Phase I & II
Please refer to the document below for who to contact for technical support.
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2024-2025 Home Base Maintenance Periods
Phase I & II
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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