AMC Report Update*

The AMC report is now available for Phase I PSUs.  To support district personnel with running and reviewing the report, as well as correcting any data, the following resources will be available:

• Quick guide instructions (below)
• NCDPI live office hour opportunities via MS Teams as outlined below (just click the link to join):  
• Friday, 22 November 2024: 12:15 – 1:00 (Join the meeting now)
• Monday, 25 November 2024: 11:00 – 11:45 (Join the meeting now)

Data correction survey

Resolving Multiple Enrollments for a Successful December EC Child Count*

The EC Administrators Weekly Update, issued earlier this week, highlighted a special OEC Office Hours for troubleshooting multiple enrollments planned for November 22nd at 9:00am. The meeting link with additional details can be found in the November Multiple Enrollments document.

The November Multiple Enrollments Overview lists the number of multiple enrollments for the 253 PSUs impacted at the time of the report. If a PSU is not listed, no multiple enrollments were identified.

PSUs should begin working on resolving multiple enrollments using the technical assistance materials included with this message and use the OEC Office Hours for troubleshooting remaining issues. 

This task will require collaboration between EC Staff (ECATS) and SIS Staff (Powerschool/Infinite Campus). Please plan to share this message as appropriate.

• AR Active Multiple Enrollments Report Instructions.pdf
• November ECATS Multiple Enrollments.pdf
• November Multiple Enrollment Overview.pdf

Upcoming Training Information*

Phase I Check-in Webinar

Phase I Check-in Webinar: This session is an opportunity for the SIS Professional Learning team to check-in with Phase 1 PSUs on the 24-25 school year progress and answer questions and to gain feedback to help in supporting a smooth implementation.              

Please register using the links below:

• November 22nd- 1 pm

Quarterly Phase II Participant Virtual Check-In Webinar III

Quarterly Phase II Participant Virtual Check-In Webinar III: December 12th - 1pm

NCED Connect 2025 Symposium*

January 21st-23rd – Greensboro, NC

This event is designed for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff.

To learn more about the NCED Connect Symposium click HERE for a catalog of sessions and participant tracks being offered.

Click here to register for NCED Connect Symposium 2025!

• Early Bird Registration: $250/pp | Now - November 26th, 5 pm
• Regular Registration - $300/pp | Nov. 23 - Dec. 18
• Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23

Presenters: 

Presenters can choose a "presenters" registration once their proposal has been accepted. 1 FREE registration per proposal.  Call for proposals are still open at: https://cfp.sched.com/speaker/o7wK75kJLT (Deadline: November 26th)

****Please Note****

You will be invoiced separately through NCDPI online payment system once you register. Invoices will be sent on Mondays, Wednesdays, & Fridays.

Looking forward to a great event together!

Clarifying Points

End Enrollment:

Only check the "no-show" box when withdrawing a student if they have  never attended the school during the current calendar year. If the student has attended, please process the withdrawal using the appropriate attendance dates and refer to the Student End Enrollment Checklist article.

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/student-end-enrollment-checklist

Assessment/Testing Data: 

CPR scores have been loaded into Infinite Campus.  Instructions for running reports to view students with and without scores will be coming soon.

1L, 2L, 1P Attendance Codes: 

1L, 2L have been updated to tardies in Infinite Campus. 1P is set as a present code. 

Teacher tardies should be used to indicate when students are late to class, but not when they arrive late to school. Teacher tardies should not be converted into 1L or 2L attendance codes. Please refer to the SQL script information to verify your Task Scheduler is setup correctly.

The SQL script for setting up this process can be copied from the GitHub repository found HERE. On the webpage, click on the SQL report highlighted below and follow the steps listed in the Readme section on How to Use this Repository.

PMR Update

PMR Submission Deadline for NCSIS:

• Month 2 PMR: Due Monday, 11/18/2024.

PMR Validations FATAL Report Update: The PMR Validations FATAL report can now be generated at both the school level for a single school, or at the PSU level for all schools through the Batch Queue process. This update has significantly improved the processing time, enabling faster report generation. Please note that the PMR must still be generated and submitted at the school level.

Important Submission Deadline: New Report Available: 

A new PMR Submission Status report is now available for PSUs. The report can be run from the PSU level to see status for all schools, or from an individual school level to see only that school’s status.  This new validation group contains three different individual reports, Schools that Have Submitted, Schools that have not Submitted, and a third report that contains all within one report, which also includes a status field, that will show if the PMR has been successfully submitted, generated but not submitted, or not generated at all.  To run the report, navigate to Reporting > Data Validation Report > PMR Submission Status – M1, and Generate Now. This report runs very quickly, so it does not have to be submitted to the batch queue. PMR Submission Status – M2 is available as well, and months 3-9 will be added soon. 

Submitting a Ticket: When submitting your ticket to NCDPI for a PMR deletion, please select "Report a Service Incident" and choose "NCSIS - Powered by Infinite Campus" to ensure proper routing. Only one ticket per PSU is needed for PMR deletion.  All schools can be submitted on one ticket.

NCSIS Resources

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.