E-Transcript Update*

Important Update on E-Transcript Validations in NCSIS

During College Application Week, we successfully sent thousands of college transcripts through the NCSIS. However, we've identified that some students’ transcripts must be resent due to missing information.

To address this, NCDPI has created a new data validation report for Public School Units (PSUs) to ensure that transcripts are complete before being sent to colleges. This report can be run at both the school and PSU (All Schools) levels. 

Navigation: Reporting >  Data Validation > Data Validation Report > State Owned: E-Transcript

Here are the key areas that need correction:

• Missing diploma dates for students who have graduated.
• Missing diploma types for students who have graduated.
• Incomplete addresses.
• Graduated students with invalid withdrawal codes need to be double-checked for accuracy. 

CFI will resend the transcripts on Friday, November 1. Please correct the diploma dates and types and complete any address information by then.

Note: A principal’s name can not exceed 45 characters under School Information in Infinite Campus.

PMR Update*

PMR 1 Report Due as Soon as Possible:

Important Reminder: When generating the PMR Validations FATAL report, please ensure you select a specific school from the drop-down menu before running the report. Running the report with All Schools selected may lead to the report not completing.

New Report Available: 

A new PMR Submission Status report is now available for PSUs.   The report can be run from the PSU level to see status for all schools, or from an individual school level to see only that school’s status.  This new validation group contains three different individual reports, Schools that Have Submitted, Schools that have not Submitted, and a third report that contains all within one report, which also includes a status field, that will show if the PMR has been successfully submitted, generated but not submitted, or not generated at all.   To run the report, navigate to Reporting > Data Validation Report > PMR Submission Status – M1, and Generate Now.   This report runs very quickly, so it does not have to be submitted to the batch queue.   PMR Submission Status – M2 is available as well, and months 3-9 will be added soon. 

Month 2 PMR Update:

We want to inform you about an important issue regarding ADM reporting on the PMR related to attendance code 3. Currently, if students are suspended and attendance code 3 is applied, they are incorrectly being removed from membership on the PMR.

Infinite Campus is aware of this problem and is actively working on a resolution. Please do NOT submit your Month 2 PMR until we have communicated that this issue has been resolved.

Month 1 PMR Submissions: If you have already submitted your Month 1 PMR, no action is needed. The Month 1 PMR will run again automatically when Month 2 is run, and the "Best 1 of 2" calculation will adjust based on the new data generated.

Submitting a Ticket: When submitting your ticket to NCDPI for a PMR deletion, please select "Report a Service Incident" and choose "NCSIS - Powered by Infinite Campus" to ensure proper routing. Only one ticket per PSU is needed for PMR deletion. All schools can be submitted on one ticket.

Upcoming Training Information*

SIS Admin Training “Mastering Campus” (Limited to 1 SIS Admin per PSU)

• November 4th - 8th 8:30 am - 5:00 pm (M-Th) 8:30 - 12:30 (F) Burlington Registration Closed

Infinite Campus Webinar Sessions- Learning Management System

Register for either date/time

November 5th - 10 am  or November 7th - 2pm

The NC Digital Leaders Exchange is coming to a location near you soon!  Each event will run from the West to the East while also aligning each “exchange” with a part of the Digital Learning Plan.  In November, we will be highlighting Curriculum, Instruction & Assessment along with the typical offerings of Home Base product update sessions. 

We will meet from 9:00 AM - 4:00 PM and lunch will be catered.  Register for a date & location that best fits your schedule.

Register NOW!.

Our agenda can be found HERE.

Clarifying Points*

End Enrollment:

Only check the "no-show" box when withdrawing a student if they have  never attended the school during the current calendar year. If the student has attended, please process the withdrawal using the appropriate attendance dates and refer to the Student End Enrollment Checklist article.

https://ncdepartmentofpublicinstruction.knowledgeowl.com/home/student-end-enrollment-checklist

Assessment/Testing Data: 

The Assessment scores are still being loaded into Infinite Campus. CPR scores will be coming soon.

1L, 2L, 1P Attendance Codes:  1L, 2L have been updated to tardies in Infinite Campus. 1P is set as a present code. 

Teacher tardies should be used to indicate when students are late to class, but not when they arrive late to school. Teacher tardies should not be converted into 1L or 2L attendance codes. Please refer to the SQL script information to verify your Task Scheduler is setup correctly.

The SQL script for setting up this process can be copied from the GitHub repository found HERE. On the webpage, click on the SQL report highlighted below and follow the steps listed in the Readme section on How to Use this Repository.

NCSIS Resources*

Phase I participants have access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.

Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool. 

Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role. 

KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.

NCSIS Knowledge Base | NC Department of Public Instruction

GitHub Vendor Integrations Repository: 3rd party extract formats can be found below.

GitHub Vendor Integrations Repository

NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology.  This is a working document and will be updated regularly. NCSIS Crosswalk Document

IC Role Specific Resources-  can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section.  It Includes information for specific staff roles, as well as a guide for parents & students. 

Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.

Come Join Our Team #NCSIS

We are pleased to announce the addition of 5 NCSIS Professional Learning Consultants to help with our transition.   

Please note the following on the posting:

• Positions are currently listed as time limited. 

• To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following: 
• Demonstrated experience in leading, facilitating and/or collaborating projects with various stakeholders.
• Demonstrated experience in vendor management.
• Demonstrated experience creating and/or delivering professional development. 
• Maximum Salary is listed at $94,844.  Minimum is $80,000.  
• Applications close promptly on November 4, 2024 at 5pm (eastern).  Make sure you have fully submitted by the deadline. 

Applications can be found HERE.

NCED Connect 2025 Symposium

January 21st-23rd – Greensboro, NC

This event is designed for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff.

• Early Bird Registration: $250/pp | Now - Nov. 22
• Regular Registration - $300/pp | Nov. 23 - Dec. 18
• Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23

Presenters: Presenters can choose a "presenters" registration once their proposal has been accepted. 1 FREE registration per proposal. We will notify presenters by Friday. 

Call for proposals are still open at: https://cfp.sched.com/speaker/o7wK75kJLT

****Please Note****

You will be invoiced separately through NCDPI online payment system once you register. Invoices will be sent on Mondays, Wednesdays, & Fridays.

Looking forward to a great event together!

OCR/CRDC - SY2023-2024 Coordinator Contacts Due November 15, 2024

Dear Coordinators,

Please inform other staff as appropriate. 

Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection.

CRDC Coordinator Contact Updates Due in EDDIE - November 15, 2024

This week, the Partner Support Center (PSC) and OCR will notify the nation that registration and contact information for the upcoming CRDC is due by October 31. Please note that this messaging does not apply to North Carolina.

For PSUs in North Carolina, it is essential to update EDDIE with two CRDC Coordinator contacts by November 15, 2024. Additionally, PSUs are strongly encouraged to verify or update the Student Information Coordinator contact.

Instructions for creating staff entries (roles) in EDDIE can be found in the Help Using EDDIE section of the NCDPI website.

After November 15, 2024, NCDPI will provide Partner Support with a North Carolina Universe file and a CRDC Contact file. Identified CRDC Coordinators will receive login credentials from PSC before the submission window opens.

CRDC Webinar – Getting Started

Join the SEA CRDC Coordinator for preliminary information on the upcoming collection process. Staff who attend will understand how NCDPI communicates with PSU CRDC Coordinator contacts, what to expect from NCDPI regarding support for the collection, and what resources are available at the local, state, and federal levels. 

This 1.5-hour session has been scheduled twice and a recording will be provided in the NC CRDC SY 23-24 Canvas Course.  Use the links below to register for the webinar.

• Register for Wednesday, October 30, 2024 – 2:30pm – 4:00pm
• Register for Wednesday, November 06, 2024– 2:30pm – 4:00pm

NC CRDC SY 23-24 Canvas Course – Now Open

The NC CRDC SY 2023-24 Canvas Course is now open.

The course is divided into modules that build concepts step by step, outlining PSU responsibilities and explaining how NCDPI assists with pre-populating data. NC-specific documentation, such as the CRDC Collection By Entity Excel document, will be housed in the course and is critical for understanding what data NCDPI will pre-populate when the submission window opens. The course also includes presentations, webinar recordings, and guidance on the error resolution process within the Federal Submission Tool.

Any public school employee involved or interested in CRDC is invited to enroll. The course enrollment link is available on the NCDPI CRDC website: Civil Rights Data Collection | NC DPI.

SY2023-24 CRDC Federal Submission Window

The OCR has announced that the Federal Submission Tool will be open from December 9, 2024, through March 7, 2025. The 2023-24 LEA and School forms have been published. For more information, visit the Communities360° - Home > Overview > Home (ed.gov).

CRDC Support

• For CRDC system-related issues, please email CRDC Partner Support Center at CRDC@aemcorp.com.
• For specific questions regarding the NCDPI data upload, please email nc.ocr.crdc@dpi.nc.gov. 

Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.

Questions?

Please feel free to reach out for questions or concerns by emailing ncsis@dpi.nc.gov