Topics in this issue:
- SIS Bulletin Updates*
- PowerSchool State Reporting*
- ALOT Report Update*
- Final GDV Report Update*
- Stored Grades Process Update
- PowerSchool Student Transfers
- Data Conversion and Address Validation
- OCR/CRDC - SY2023-2024 Coordinator Contacts Due November 15, 2024
- Digital Leaders Exchange - November
- NCED Connect 2025 Symposium*
- Come Join our Team! #NCSIS
- AI in Summits for Educators
- Requesting Technical Help Points of Contact
- 2024-2025 Home Base Maintenance Periods
*indicates new article this week
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SIS Bulletin Updates*
Please Register for “NCSIS - Phase I Bulletin”
Over the coming weeks we will be working to combine the Phase I (NCSIS Bulletin) and Phase II (SIS Weekly Updates) bulletins into one email bulletin. If you have not previously registered to receive the “NCSIS Phase I” bulletin, please click the link below for directions on how to subscribe for the NCSIS - Phase I bulletin.
How to Subscribe to a NC DPI DTL Bulletin/Newsletter
Please note: This bulletin, SIS Weekly Updates, will be sunset and you will need to be registered for the NCSIS - Phase I Bulletin (which will be renamed) to continue receiving bulletin updates.
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PowerSchool State Reporting*
Navigate to Reports > State Reports (run and approve at school level and final approval at PSU level)
- School Allotment Child Count Transfer - Not being run in PS this year
- Principal Monthly Report - Due each month
- Retention/Promotion - Due 10/27/2024
- Drop Out Data Collection - Due 11/04/2024
- Advanced Mathematics Course Enrollment (AMC) - Due 11/1/2024 Extended
- Fall AIG Headcount - Due 11/30/2024
- Fall Legislative Class Size - Due 11/30/2024
- LEAs only, Charters Schools exempt
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ALOT Report Update*
The ALOT report in the SIS will not be used for reporting the data this year. For this school year, NCDPI will utilize ECATS as the authoritative source for this purpose. No action is required from PSUs at this time other than the normal activities associated with enrolling students, requesting records, and implementing current IEPs.
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Final GDV Report Update*
The Final GDV report Submission End date on the 24-25 state reporting dashboard has been updated to June 26, 2025. This will allow PSUs to continue correcting 23-24 graduate data throughout the 24-25 school year without having to request an unlock. This is to align the system functionality of the two student information systems and ensure reporting is consistent across the state. Please continue to submit updates to the Graduation Cohort Rate to the Office of Accountability via the normal means.
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Stored Grades Process Update
Changes have been made to the Permanently Store Grades process in PowerSchool for the 24-25 school year to help PSUs correctly enter, store, and update students' grades.
To keep you informed and prepared for the 24-25 school year, the Permanently Store Grades QRD has been updated to reflect these changes.
When storing a final grade (F1), you can be confident that the options for store methods and the percentage of course credit will be automatically updated, ensuring the accuracy and efficiency of the process.
When F1 is entered as the Historical Store Code, the only available store methods are Do not store and Store with credit. If the Store with credit option is chosen the % of course credit field will automatically populate with 100%, and cannot be modified.
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 When a Historical Store Code other than F1 is entered, the only options in the drop-down under Store are Do not store or Store with no credit.
 Additionally, under the Advanced Potential and Earned Credit Options the only option available for storing grades will be Store both Potential and Earned Credit.
PowerSchool Student Transfers
Student Transfers in PowerSchool from Phase I Schools to Phase II Schools
Since PowerSchool returned to service post-EOY, NCDPI has been working with PowerSchool to run scripts in all Phase I PowerSchool instances to close them out. These scripts included transferring all students' records out as no-show records with an exit comment of “Infinite Campus.” This will allow Phase II PSUs still using PowerSchool SIS to transfer in the students' records.
We are pleased to announce that as of July 12, 2024, all students have been successfully transferred out of Phase I PSU PowerSchool Instances, and their records are now ready for transfer into Phase II PSUs.
It is important to note that student records in the inactive Phase I PowerSchool instances will remain available for transfer to active Phase II PowerSchool instances throughout the year. If a student transfers to your PowerSchool PSU from a Phase I Infinite Campus PSU, it is your responsibility to not only pull in the student's historical records from PowerSchool, but also update the most recent Re-Enrollment (the no-show record transferred in) from the prior PSU to reflect the correct entry and exit dates (This will server as the E1 record). You may need to contact the student's prior Phase I PSU to ask for this information.
For students who move between Phase I and Phase II schools multiple times during the year, only the enrollment record created at EOY (no-show record w.Infinite campus exit comment) will be maintained. Therefore, students moving from a Phase I PSU must be treated as an out-of-state transfer for subsequent enrollments, and non-enrollment data must be manually entered. We know there will be enrollment record gaps throughout the year as PSUs cannot recreate enrollment records for a Phase I PSU when transferring records. This is okay; we are working on resolving this when Phase II PSUs move to Infinite Campus.
The Student UID System can be checked to determine whether a student record has been moved between Phase I and II PSUs. When a student is enrolled in Infinite Campus for the first time, the UID System will be updated to reflect a “Source System” of “IC,” and the user creating the update is “ic-studentws” as shown in the screenshot below.
 When a student is enrolled in PowerSchool, the UID System will be updated to reflect a “Source System” of “PS,” and the user creating the update is “ps-studentws” as shown in the screenshot below.
 We would like to extend our heartfelt thanks to all of our PSUs for your unwavering commitment and hard work. Your dedication is instrumental in the success of these processes, and we are truly grateful for your efforts.
Please submit a case to PowerSchool support if you have any issues with transfer student records in PowerSchool.
Data Conversion and Address Validation
Address verification and validation are critical for the data conversion in Infinite Campus. As PSUs work to clean up addresses, they should collaborate with the transportation department to ensure the address changes won’t disrupt the current bus route information.
When updated student information is loaded into the school bus routing system, any change in street address will remove a student from their bus route pending reassignment. Please coordinate closely with the transportation department to minimize disruption and use valid County GIS map addresses. Google Maps, OpenStreetMap, and other consumer mapping applications are more likely to provide invalid addresses in most PSUs.
OCR/CRDC - SY2023-2024 Coordinator Contacts Due November 15, 2024*
Dear Coordinators,
Please inform other staff as appropriate.
Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection.
CRDC Coordinator Contact Updates Due in EDDIE - November 15, 2024
This week, the Partner Support Center (PSC) and OCR will notify the nation that registration and contact information for the upcoming CRDC is due by October 31. Please note that this messaging does not apply to North Carolina.
For PSUs in North Carolina, it is essential to update EDDIE with two CRDC Coordinator contacts by November 15, 2024. Additionally, PSUs are strongly encouraged to verify or update the Student Information Coordinator contact.
Instructions for creating staff entries (roles) in EDDIE can be found in the Help Using EDDIE section of the NCDPI website.
After November 15, 2024, NCDPI will provide Partner Support with a North Carolina Universe file and a CRDC Contact file. Identified CRDC Coordinators will receive login credentials from PSC before the submission window opens.
CRDC Webinar – Getting Started
Join the SEA CRDC Coordinator for preliminary information on the upcoming collection process. Staff who attend will understand how NCDPI communicates with PSU CRDC Coordinator contacts, what to expect from NCDPI regarding support for the collection, and what resources are available at the local, state, and federal levels.
This 1.5-hour session has been scheduled twice and a recording will be provided in the NC CRDC SY 23-24 Canvas Course. Use the links below to register for the webinar.
NC CRDC SY 23-24 Canvas Course – Now Open
The NC CRDC SY 2023-24 Canvas Course is now open.
The course is divided into modules that build concepts step by step, outlining PSU responsibilities and explaining how NCDPI assists with pre-populating data. NC-specific documentation, such as the CRDC Collection By Entity Excel document, will be housed in the course and is critical for understanding what data NCDPI will pre-populate when the submission window opens. The course also includes presentations, webinar recordings, and guidance on the error resolution process within the Federal Submission Tool.
Any public school employee involved or interested in CRDC is invited to enroll. The course enrollment link is available on the NCDPI CRDC website: Civil Rights Data Collection | NC DPI.
SY2023-24 CRDC Federal Submission Window
The OCR has announced that the Federal Submission Tool will be open from December 9, 2024, through March 7, 2025. The 2023-24 LEA and School forms have been published. For more information, visit the Communities360° - Home > Overview > Home (ed.gov).
CRDC Support
Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.
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Digital Leaders Exchange - November*
The NC Digital Leaders Exchange is coming to a location near you soon! Each event will run from the West to the East while also aligning each “exchange” with a part of the Digital Learning Plan. In November, we will be highlighting Curriculum, Instruction & Assessment along with the typical offerings of Home Base product update sessions.
We will meet from 9:00 AM - 4:00 PM and lunch will be catered. Register for a date & location that best fits your schedule.
Register HERE.
Our agenda can be found HERE.
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NCED Connect 2025 Symposium*
January 21st-23rd – Greensboro, NC
This event is designed for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff.
- Early Bird Registration: $250/pp | Now - Nov. 22
- Regular Registration - $300/pp | Nov. 23 - Dec. 18
- Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23
Presenters: Presenters can choose a "presenters" registration once their proposal has been accepted. 1 FREE registration per proposal. We will notify presenters by Friday.
Call for proposals are still open at: https://cfp.sched.com/speaker/o7wK75kJLT
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Come Join our Team! #NCSIS
We are pleased to announce the addition of 5 NCSIS Professional Learning Consultants to help with our transition.
Please note the following on the posting:
- Positions are currently listed as time limited.
- To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:
- Demonstrated experience in leading, facilitating and/or collaborating projects with various stakeholders.
- Demonstrated experience in vendor management.
- Demonstrated experience creating and/or delivering professional development.
- Maximum Salary is listed at $94,844. Minimum is $80,000.
- Applications close promptly on November 4, 2024 at 5pm (eastern). Make sure you have fully submitted by the deadline.
Applications can be found HERE.
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 AI in Summits for Educators
Who: The AI in Education Summits are for educators including classroom teachers, coaches, media coordinators, and school administrators.
What: Full-day professional development for educators to help guide the responsible implementation of Artificial Intelligence into their practice and in the classroom.
When and Where:
- EAST December 10, 2024 9:00 am-4:00 pm at Gentry Teacher Development Center in Erwin, NC
- WEST December 12, 2024 9:00 am-4:00 pm at the Unity Center in Statesville, NC
Why?: Artificial Intelligence already has and will continue to have a huge impact in education and in every aspect of our lives. This new technology has enormous potential to enhance education, but also brings challenges and educators need support in adapting their pedagogy.
Register HERE.
More info to come!
Requesting Technical Support Points of Contact
Please refer to the document below for who to contact for technical support.
Requesting Help
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2024-2025 Home Base Maintenance Periods
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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Home Base Admin Course
Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.
Please visit these courses. Below are the steps to enroll:
How to access these resources:
- Sign in to the Blue Canvas icon within NCEdCloud
- Using the Global Navigation (on the left), click the Home Base Resources button
- On the menu that opens, select the course(s) you would like to enroll into
- After enrolling, the course will appear on your Canvas Dashboard
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Access for PSU PowerSchool SIS Admins
Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access follow these steps:
- Log into my.ncedcloud.org
- Find the Blue Canvas icon and click to launch it.
- Agree to the Canvas use policy question and Blue Canvas will open.
If you have any questions, please contact Rebecca Stokes.
Other Information:
- Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
- We will continue to update these courses as more product information becomes available
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NCDPI Technology Support Center
NCDPI's Technology Support Center continues to meet your support needs for:
- Schoolnet
- NCEES/Unified Talent
- Staff & Student UID (eScholar)
Support availability:
Web (NEW URL): https://ncgov.servicenowservices.com/sp_dpi - 24/7
Phone: 919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)
Submitting a ServiceNow Ticket How to Document
Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket.
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Follow Us on Social Media!
Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product.
These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier. If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today! Make sure you share this information with other staff within your school.
Instagram: @ncdpidtl Facebook: @ndpidtl X: @ncdpidtl
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