What's New!
- Welcome Back!
- NCBOLD24 Thank you
- ECATS Beginning-of-Year (BOY) Process
- Campus Community ID Instructions
- Grade Level Chart Comparison
- Local ID Workaround
- Transcripts
- DPI Flags in Infinite Campus
- Data Access Suite Tools
- Campus Parent & Campus Student Webinar for Families
- Important Information: Accountability and GDV File
- Release Pack Campus.2411
- NCSIS Resources
- Upcoming Training Information
Reminders:
- CEDARS, Student UID, and Staff UID: Understanding the Distinctions and Access Processes
- 2024-2025 Home Base Maintenance Periods
- KnowledgeOwl
- EWS & MTSS Information
- Partnering Progress
- SIS Scoop
- Want to Stay in the Loop?
- Questions
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WHAT'S NEW!
Welcome Back!
Dear North Carolina K-12 Leaders,
As the Director of Digital Teaching and Learning, it is my pleasure to welcome you to the start of another exciting school year! I hope you found some time to rest this summer and are recharged for the journey ahead.
We are entering a year filled with opportunities for growth, innovation, and meaningful engagement throughout our schools. The integration of NCSIS and other resources in our educational practices continues to be a cornerstone in enhancing student learning experiences. Our goal is to support you in harnessing the power of technology to create dynamic and interactive learning environments that cater to the diverse needs of our students.
This year, we are thrilled to introduce several new initiatives designed to support and empower you:
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Professional Development Workshops: We will be offering a series of workshops and webinars focused on the latest trends in digital education, effective use of learning management systems, and strategies for integrating technology into your curriculum.
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Resource Hub: Our new and improved Digital Teaching and Learning Resource Hub will provide you with access to a wealth of instructional materials, lesson plans, and best practices from educators across the state. (www.dpi.nc.gov/dtl)
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NCSIS Support and Training: Our dedicated team of professional learning consultant staff are here to assist you through the implementation process whether you are in Phase I or II, we’ve got you covered. Full professional development plan with dates are located by clicking HERE.
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Digital Leaders Exchanges: Join us as we continue to grow together through our professional learning communities to connect with fellow edtech leaders, SIS leaders, share experiences, and collaborate on innovative projects. Full calendar can be viewed by clicking HERE.
Your commitment to providing high-quality education is the driving force behind our efforts. Together, we can leverage our partnerships to inspire and engage our students, preparing them for a future where digital literacy is paramount.
Thank you for your dedication and passion. Here’s to a successful and transformative school year ahead!
Warm regards,
Matthew MayoDirector of Digital Teaching and LearningNorth Carolina Department of Public Instruction
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NCBOLD24 Thank you
Thank you to all who attended NCBOLD NCSIS Data Manager and Teacher sessions! We had an amazing time, and we hope you learned some cool things to bring back to your PSUS! If you have not already done so, please complete the feedback survey for the date and Momentum Day sessions you attended at go.ncdpi.gov/ncbold24feedbackm. Our Ambassadors and we greatly value your feedback and use it to make necessary changes to make these sessions as useful as possible.
NCSIS-IC Presentation Links
Data Managers/Administrators (*Includes a downloadable Google Slide link on first slide and are provided by NCDPI under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.):
Teachers/Educators:
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ECATS Beginning-of-Year (BOY) Process
ECATS has completed its Beginning-of-Year (BOY) process for Phase II (PowerSchool) PSUs. Data for the 2024-2025 school year, including new students and updated PowerSchool data, has been loaded. All files have returned to their normal load schedules. Please submit a Zendesk ticket if you see any data issues.
The process to update graduation data in ECATS will occur after the August deadline for entering graduation data into PowerSchool. Once this file is processed, students who have graduated will be exited from ECATS. After that point, districts will be able to select the Modified Exit Reason in ECATS for the 2023-2024 Exit Count, and these students will no longer appear active in ECATS.
BOY for Phase I (Infinite Campus) PSUs is ongoing and expected to be completed the week of August 12. More information concerning Phase I BOY status will be provided as received.
ECATS: PowerSchool to IC Crosswalk
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Campus Community ID Instructions
Please follow the steps below to link your Infinite Campus SIS login to your existing CampusID and get access to the Campus Community and Knowledge Base from Infinite Campus. This process is for people who already have a CampusID and need to link that ID to their Infinite Campus SIS login. This is where you will be accessing materials for your Infinite Campus Trainings.
Campus Community ID Instructions - Production Site 2024 Doc.pdf
Grade Level Chart Comparison
Please refer to the table for a comparison of grade levels across PowerSchool, UID, and Infinite Campus.
Local ID Workaround
Please see the workaround for the scenario where students have state IDs but not local IDs populated.
Transcripts
The transcripts in Infinite Campus are still being finalized. If you need to print a transcript for a student in the meantime, please use the transcript saved from PowerSchool. DPI will notify PSUs once the transcripts are ready for use within Infinite Campus.
DPI Flags in Infinite Campus
Please do NOT change any flag that has DPI in the title and is checked as State Edition.
Data Access Suite Tools
Campus Data Access Suite is a group of tools including Data Access Tracker, Data Change Tracker and Data Validations.
System Settings>Data Utilities>Data Access Tracker Report - Data Access Tracker Report | Infinite Campus
System Settings>Data Utilities>Data Change Tracker Report (this has to be enabled and tool rights given for it) - Data Change Tracker Setup | Infinite Campus
Reporting>Data Validation>Data Validation Report - Data Validation Report | Infinite Campus
Report example: Withdrawn Student Audit Report.
Campus Parent & Campus Student Webinar for Families
We had over 100 participants attend the "How to Use the Mobile Apps in NCSIS for Parents & Students'' webinar last night. Please see the link below for the recorded session.
We will host this webinar again on the dates listed below. Please share this information with your PSU families so they can register to attend.
July 30th Recording - Mobile Apps in NCSIS for Parents & Students
 August 13th - 7pm
September 17th - 7pm
Important Information: Accountability and GDV File
Public school units (PSUs) participating in Infinite Campus Phase I currently do not have a way to make changes to the 2023–24 graduate file as the GDV report is nearing completion. To support including graduates who earned a diploma or certificate by August 6, 2024, not included in the GDV file from PowerSchool collected on June 30, 2024, the GRADSUPP process has been created. This process also allows for changes to graduates processed in GDV1 in PowerSchool.
PSUs must collect data from schools to supplement the current graduates. Schools should provide any data changes from the original GDV submission from PowerSchool. The testing coordinator will upload the file to the secure shell for inclusion in the cohort graduation rate date.
The GRADSUPP file allows PSUs to submit changes to the graduation data for the 2023–24 school year for students who graduate by August 6, 2024. The file is due August 12, 2024. Students recorded in this collection will be entered by the PSU into Infinite Campus at a later date.
Release Pack Campus.2411
Campus.2411 Enhancements
NEW Requests & Rosters
A new Scheduling tool called Requests & Rosters is now available. This tool combines the functionality of the following tools into just one tool.
- Manual Roster Builder
- Section Roster Batch Edit
- Request Wizard
- Roster Copy
- Section Roster Setup
Use Requests & Rosters throughout the Scheduling process to copy section rosters, add and remove students from a section, modify course requests, update roster start and end dates, and much more.Refer to the article linked above for detailed information, and refer to the What's New in Scheduling article for additional Scheduling updates.
Product Information: Requests & Rosters
Is the student filter not working for you anymore? Try this! The steps below will include inactive students:
To view inactive students prior to enrollment start date: Scheduling & Courses > Scheduling > Requests & Rosters > View By: Students > select Filter button > in pop out check the box for Include Inactive Students. (see screenshot)
NCSIS Resources
Phase I participants will gain access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
KnowledgeOwl: KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team.
NCSIS Knowledge Base | NC Department of Public Instruction (knowledgeowl.com
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov , go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please check for recently added webinars.
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Upcoming Training Information
Household Clean-Up Webinar: This webinar will walk you through cleaning up your households in Infinite Campus. We will explore the Infinite Campus Household Clean-Up report and walk through various scenarios for modifying your Infinite Campus household data. Please register for the session using the link below:
Tuesday, August 6th, 8:30-9:30 am
Phase I Back to School Check-in 1: This session is an opportunity for the SIS Professional Learning team to check-in with Phase 1 PSUs on starting back to school, answer questions and to gain feedback to help in supporting a smooth school opening. Please use the link below to register:
August 6th - 3pm
Grade Book Support for Teachers & Admin: NCDPI Professional Learning Team and NCBOLD Teacher Ambassadors will provide updates, resources and answer questions on the Infinite Campus Grade Book. Please use the links below to register:
August 13th - 3pm
August 22nd - 10am
Phase I Back to School Check-in 2: This session is an opportunity for the SIS Professional Learning team to check-in with Phase 1 PSUs on starting back to school, answer questions and to gain feedback to help in supporting a smooth school opening. Please use the link below to register:
August 19th - 3pm
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REMINDERS:
CEDARS, Student UID, and Staff UID: Understanding the Distinctions and Access Processes
CEDARS Data Warehouse is a separate system from Student UID and from Staff UID. The three are vaguely related but are technically separate and have separate access approval processes. Staff Leads may have been listed as a CEDARS Security Officer, but that's separate from the Student UID Security Officer.
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2024-2025 Home Base Maintenance Periods
Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2024-2025 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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KnowledgeOwl
We are pleased to introduce our knowledge management system, which will house NCDPI documentation. KnowledgeOwl will include articles (QRDs) that are created and updated by the SIS Professional Learning team. Please use the link below to access the recently added articles. We encourage you to check back regularly for additional resources.
NCSIS Knowledge Base | NC Department of Public Instruction (knowledgeowl.com
EWS & MTSS Information
With the statewide adoption of Infinite Campus (IC) as the new student information system, the
NCDPI has new opportunities to streamline other applications used by public school units. One
application that has recently been considered is the early warning system (EWS) component and
the multi-tiered system of support (MTSS) module.
Infinite Campus provides both EWS and an MTSS module as part of the North Carolina
package. Given the amount of data currently being exported to ECATS for the EWS and the
small percentage of PSUs actively using the ECATS MTSS module, the NCDPI has made the
decision to transition to Infinite Campus as the platform for the EWS and MTSS module.
The transition to Infinite Campus for MTSS will occur commensurate with the implementation
phases currently in place.
PHASE I
Phase I PSUs will receive technical assistance with the end-of-the-year activities underway in the
current system to archive intervention plans/progress monitoring collected to date and to
complete other transition activities necessary to become an IC EWS/MTSS user. Priority will be
given to the Phase I PSUs currently identified as routine users in ECATS EWS/MTSS. Details
regarding technical assistance will be shared through the Integrated and Behavior Systems
(IABS) communication loops.
Non-PHASE I PSUs
PSUs that are currently using the EWS and the MTSS module in ECATS and who are not
participating in the Phase I implementation of IC, will continue to have ECATS EWS/MTSS
available for the 2024-2025 school year. Technical assistance and transition activities will be
provided throughout the year in preparation for the full statewide implementation of IC with the
EWS and the MTSS module during the 2025-2026 school year.
Special Education and Service Documentation
The statewide platform currently used for the special education and service documentation
modules will remain the same (ECATS). The data housed in a student information system and
necessary to support these modules will continue to flow during the implementation phases.
There are no current plans to move these modules to IC.
Partnering Progress
To support the successful implementation of the NCSIS, we have developed a detailed professional development plan for both Phase I and Phase II participants. This plan will provide you with the knowledge, skills, and resources needed to implement NCSIS effectively. Registration links are available for most events now, while others will be added in the coming months.
The linked document outlines the full professional development plan for Phase I and II, including:
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Training Workshops: Covering NCSIS fundamentals and implementation
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Ongoing Support: Regular check-ins with NCSIS consultants, access to online resources, and participation in PLCs.
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Continuous Improvement: Regular assessment and feedback cycles to refine and enhance implementation practices.
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SIS Scoop
Get the Inside Track on Big News! We are excited to announce the “XX” Symposium coming January 2025. Join us for a focused training event designed to equip you with the skills needed to master our new Student Information System. Get ready for hands-on workshops, networking opportunities, and expert-led sessions. The conference will be held at the Koury Convention Center in Greensboro, NC. More information is coming soon!
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Want to Stay in the Loop?
Click HERE to learn how to sign up to receive the weekly NCSIS Phase I bulletin.
Stay informed with the latest NCSIS news and information by visiting: http://ncsis.gov
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Questions?
Please feel free to reach out for questions or concerns by emailing ncsis@dpi.nc.gov
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