What's New!
- 3rd Party Integrations
- EOY Preparation
- Canvas Information
- Upcoming Training Information
- Conversion Tips & Data Clean-Up
- SIS Snippets
- Clarifying Points
- Partnering Progress
Reminders:
- Transportation Statement for Data Conversion
- June (EOY) Steps Phase
- NCSIS Resources
- EOY Updates
- SIS Scoop
- Empower with PowerSchool
- Want to Stay in the Loop?
- Questions
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WHAT'S NEW!
3rd Party Integrations
If on State Contract:
NCDPI will do the integration. Please see the list below:
- TIMS
- PowerSchool Unified Talent/NCEES
- ScholarPath
- Pearson Schoolnet
- Canvas LMS
- Learning.com
- EBSCO
- Britannica
- ECATS
- Amplify mClass and alternative assessment when awarded
- NROC/edReady (CCRG)
- SAS EVAAS
- NC Early Learning Inventory
- LETRS
- Prodigy - Minecraft EDU
- NC Cardinal
- Credentia
- NCCER
- Microsoft
- Pearson Certiport
- Learning Ally
- School Nutrition Technology System
- NAVVY
If NOT on State Contract:
PSUs will need to work with Infinite Campus. *Please note there may be a cost.
Click below for information on how to setup a One Roster API or a data extract using the Data Extract Utility tool. Infinite Campus 3rd Party Integration Information
EOY Preparation
Plan your Timeline for Data Conversion:
- Map out when production files are due.
- Map out when you will work on your final set of files to be complete by the due date.
- Determine how may days before that due date you need to have schedules committed.
- Considerations for timeline
- Allow for errors in committing
- The files take overnight to update
- You will need to modify some files before submitting them
- Give yourself enough time.
Data Clean-Up:
- Follow the Phase 1 Pre-EOY Data Validation steps
- Validate School and Section enrollments
- End Date for an enrollment in IC is the LAST day of the class, not the day after
- Conversion data extracts will take care of modifying these dates for your students
- Keep on top of any normal auditing procedures you have that keep your data clean
- Duplicate contact clean up
- Attendance, grades, and discipline audits
- Clean-Up Duplicate Contacts
- Work on cleaning up duplicate contacts in PowerSchool.
- Only consolidate contacts if you are positive the contacts are the same person.
- Use PSCB Custom Contact reports or Level Data “Contacts with Matching…” reports if your PSU has access to these reports.
- Use a report that matches two pieces of information
- Verify Student Grades
- To verify that grades converted correctly, focus on high school grades. Print the Class Rank report from Infinite Campus and compare the weighted and unweighted GPAs for students to their weighted and unweighted GPAs in PowerSchool. Grading & Standards>Reports>Class Rank Report
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Canvas Information
The link below provides documentation on how to prepare Canvas cartridges to upload to Infinite Campus’ Learning Management System. The document will be updated often with an “updated on” line at the beginning of the article for users to know what version they are viewing. Please do NOT share a pdf version of this link as users will not get the updates when they are made.
Infinite Campus’ plan is to release improvements to the import tool as soon as they are available over the summer and potentially into the fall. For example, the new quiz question types Infinite Campus is releasing soon won’t immediately be supported with the import tool. A teacher with quiz question types that won’t import immediately (as outlined in the document) could hold onto the cartridge to import after the additional question types are added or could re-import the cartridge after the improvements are made.
Infinite Campus Upload document
Canvas Guide on Exporting Courses
Newly Added: Canvas Integration - What to Expect
Upcoming Training Information
Virtual Data Integration Office Hours: Click on the links below to register for our virtual office hour sessions.
Virtual Year-Round Teacher Training Sessions:
- June 11th @ 2:00 pm
- June 13th @ 10:00 am
- June 18th @ 1:00 pm
- June 20th @ 10:00 am
*Registration Links Coming Soon!
Data Extract Utility Set-Up Webinar: More information to come!
NCBOLD 2024 NCSIS Training for New Data Managers, Administrators, & Directors
We will offer “New Data Manager Training” for Infinite Campus and PowerSchool users as well as sessions for Administrators and Directors. The sessions will cover General Navigation, Admission/Withdrawal, Attendance, Grading, Crosswalk with new SIS and State Reporting processes. We will have recommended tracks for participants to follow.
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Week 1: July 15th- 18th (West)
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Week 2: July 22nd-25th (East)
Registration is now open - click HERE.
NCBOLD Infinite Campus Gradebook Training for Teachers by Teachers- We will offer “Infinite Campus Gradebook Training” for teachers. These sessions will be led by teachers and will cover gradebook setup, assignments and scoring, quizzes, progress monitoring, engagement check-ins, as well as the Learning Management System.
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Week 1: July 15th - 18th (West)
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Week 2: July 22nd - 25th (East)
Registration is now open - click HERE.
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Conversion Tips & Data Clean-up
SIS Phase I - Data Extracts Process Update
Reminder: data extracts that find no data in PowerSchool tables are no longer creating empty files. This will give you less files to work with. If you are missing a file that you know should have data in it, please email ncsis@dpi.nc.gov to report the problem, and let us know when your production deadline is.
A new file, lepaccom.csv, has been added to export EL accommodations from PowerSchool. It is still new, and we are working through some bugs that have been reported. There is not yet an area in the data conversion dashboard where you can upload this file, but updates will be put on the Additions/Corrections page in the Data Conversion Guide as they become available.
New fields were added to the lep.csv file; they are detailed in the Data Conversion Guide.
We have had several questions about the contact.csv file and which contacts to keep in the file for conversion to Infinite Campus. As you are making your decisions, keep in mind that you will be able to print a transcript from Infinite Campus for any student that is converted that has high school courses. Parents/guardians will print on each transcript, so it is recommended to keep parent/guardian records for all students that you will be converting.
The student.csv file has several new fields, including birthCountry, dateEnteredUSSchool, proofOfBirth, and proofOfAddress.
There will be new data files in the near future for several programs. Please check out the Data Conversion Guide for instructions once they appear.
Continue to email questions and concerns to ncsis@dpi.nc.gov. Your feedback has helped make this process better for everyone!
**Please continue to monitor the Additions/Corrections page in the Data Conversion Guide. All updates will be posted there!
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SIS Snippets
Quick Tips for Time-Savvy Users: Knowledge Base Information
- You can only select 10 Knowledge Base items as favorites.
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Tip: Star the Study Guide for a subject area so that you will have all of the information and the applicable links.
- You can view state specific information by scrolling on the left-hand side in the Knowledge Base or by choosing the State Specific pin on the Knowledge Base homepage.
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Best Practice: Bookmark the North Carolina page in the Knowledge Base for a quick way to view state information.
- Check out the User Group Tool Rights in the Knowledge Base within Campus Community for guidance on assigning tool rights. Infinite Campus User Group Tool Rights Examples
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Clarifying Points
- Emergency Contacts will convert to Infinite Campus
- ECATS data will be uploaded to Infinite Campus- there is no charge to PSUs
- PSUs can continue to use Canvas
- Schoolnet & NCEES will continue to be used
- Schoolnet integration is underway
- Please discuss 3rd Party applications with your Infinite Campus Implementation Team to verify integrations. *The sex offender registry is not included in Infinite Campus
- The enrollments and transcript data from 2013 to present will be converted
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Partnering Progress
DPI’s Commitment to PSU Success with New SIS Implementation
NCSIS Professional Development Plan 2024
Check back: Phase II Professional Development Plan coming soon!
REMINDERS:
Transportation Statement for Data Conversion
Address verification and validation are critical for the data conversion in Infinite Campus. As PSUs work to clean up addresses, make sure to collaborate with the transportation department to ensure the changes in the addresses won’t disrupt the current bus route information.
When updated student information is loaded into the school bus routing system, any change in street address will remove a student from their bus route pending reassignment. To minimize disruption please coordinate closely with the transportation department and use valid County GIS map addresses. Google Maps, OpenStreetMap, and other consumer mapping applications are more likely to provide invalid addresses in most PSUs.
June (EOY) Steps Phase I
As implementation continues, questions have been raised about the EOY processes and what ability will be available in each system in June once the production site has been provided in Infinite Campus. During the pre-EOY phase, while preparing for End-of-Year (EOY) procedures in PowerSchool, it's crucial to adhere to the established EOY guidance. This ensures that records are processed accurately and efficiently, setting the stage for a successful transition to the new academic year in Infinite Campus. Grades for graduates should not be updated in PowerSchool after they have been finalized. PSUs can update all other grades in PowerSchool until EOY. To capture those changes, you will provide a new transcript file to Infinite Campus after EOY. If you have schedule changes between the time the Infinite Campus production data is due and EOY, you can make roster changes in the 23-24 or 24-25 year in PowerSchool. You will provide a new roster file to Infinite Campus after EOY that will capture those changes. However, you cannot add, remove, or move sections in PowerSchool since the section data will not be updated in the Infinite Campus Production Site.
Activities in Infinite Campus before EOY will focus on validating data to confirm the accuracy of the trial site conversion. Once the Infinite Campus production site is available, PSUs can enroll new students from non-North Carolina Public School systems in Infinite Campus for 24-25. However, please note that students currently enrolled in North Carolina Public Schools cannot be pre-enrolled or pre-registered in either system for the upcoming school year until the EOY processes are completed. Please see the charts below for Pre and Post activities in each system.
 This transition period requires particular attention to detail and adherence to established protocols to guarantee a smooth and accurate implementation. We look forward to working collaboratively to achieve these goals and provide the best possible experience for all stakeholders.
Thank you for your dedication and commitment to this process.
NCSIS Resources
Phase I participants will gain access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
Infinite Campus Role-specific Staff Videos can be viewed by clicking on http://ncsis.gov and then click on Learn more about NCSIS (Technology Staff, Counselor, Front Office Staff, Teacher, etc).
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Data Manager Roadshow Presentation Link - HERE
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab. Please see the recently added Phase I Participant Check-In May 2024 webinar link.
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EOY Updates
- PSUs will plan when to commit their master schedules with their Infinite Campus implementation manager to be ready for their production site. The earlier you start, the earlier access to your production site.
- EOY will be June 28th for all Phase I and Phase II PSUs
- No early EOY, early commitment of master schedules only
- Post EOY- PSUs will have to reload Enrollments, Rosters, Transcripts
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SIS Scoop
Get the Inside Track on Big News! We are excited to announce the “XX” Symposium coming January 2025. Join us for a focused training event designed to equip you with the skills needed to master our new Student Information System. Get ready for hands-on workshops, networking opportunities, and expert-led sessions. The conference will be held at the Koury Convention Center in Greensboro, NC. More information is coming soon!
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Empower with PowerSchool
Seeking Trainers for Data Manager Training!
FINAL CALL! We need you! Please consider being a presenter for PowerSchool Data Manager Training. If interested, please complete the application below.
Week 1 - July 15th - 19th
Week 2 - July 22nd - 26th
NCBOLD PowerSchool Trainer Ambassador Application
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Want to Stay in the Loop?
Click HERE to learn how to sign up to receive the weekly NCSIS Phase I bulletin.
Stay informed with the latest NCSIS news and information by visiting: http://ncsis.gov
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Questions?
Please feel free to reach out for questions or concerns by emailing ncsis@dpi.nc.gov
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