What's New!
- SIS Scoop
- Implementation Essentials
- Conversion Tips & Data Clean-Up
- SIS Speak
- Upcoming Training Information
- Clarifying Points
Reminders:
- June (EOY) Steps Phase
- EOY Updates
- Partnering Progress
- Empower with PowerSchool
- NCSiS Resources
- Want to Stay in the Loop?
- NCSIS Phase I Implementation Team Information
- Questions
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WHAT'S NEW!
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SIS Scoop
Get the Inside Track on Big News! We are excited to announce the “XX” Symposium coming January 2025. Join us for a focused training event designed to equip you with the skills needed to master our new Student Information System. Get ready for hands-on workshops, networking opportunities, and expert-led sessions. The conference will be held at the Koury Convention Center in Greensboro, NC. More information is coming soon!
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Implementation Essentials
Stay on Task: Remember to log into the Implementation Dashboard and check for any tasks that need to be completed such as:
- Activate Campus Passport by clicking “Campus Passport”
- Bookmark important sites for future use
- Upload requested documents to the task: Discovery Documents-
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PSUs will provide the information below to Infinite Campus:
- Sample of Progress Report
- Sample of Report Card
- Sample of student schedules
- Bell Schedules per School
- Next Year's School Calendar with Events
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DPI will provide the information below to Infinite Campus:
- Graduation Requirements
- Attendance Codes/Names
- Behavior Event Codes/Names
- Behavior Resolution Codes/Names
- List of Credit Types Offered
- Score Groups
- Sample of Transcript
*Your Infinite Campus Implementation Specialist will assist you with these tasks.
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Conversion Tips & Data Clean-up
SIS Phase I - Data Extracts Process
**Updates! The process for the enrollment.csv file has changed significantly. Even if you are done with your trial data submission, you will need to follow the new process for your production data submission, and the post EOY submission.
CHANGE IN PROCESS FOR ENROLLMENT FILE:
There are now three enrollment files….enrollmentCurrentPostEOY.csv, enrollmentCurrentPreEOY.csv and enrollmentHistorical.csv. They have the exact same layout, but they contain differing information based on where the data is located in PowerSchool. The enrollment.csv file will no longer be used and will eventually not be created at all.
The enrollmentCurrentPreEOY.csv file will contain all data from the current enrollment for a student (although the current enrollment may be many years in the past), plus the next year enrollments that are being created from a student’s next grade and next school (for active students). This file will be uploaded to the conversion dashboard in the enrollment area for the trial and production data uploads. The file enrollmentCurrentPostEOY.csv, will be used later for your Post-EOY data upload.
The enrollmentHistorical.csv file will contain all data from the reEnrollments table in PowerSchool, which lists all enrollments in a student’s record prior to their current enrollment. This file will now contain the correct school number and name in previous enrollments that are outside of your PSU instead of the DPI FTE school. This file will be uploaded to the conversion dashboard, but will be uploaded in the miscellaneous area. This file will be used for every upload - the trial, production and post-EOY.
*Please see the Conversion Guide for more information on how to process your enrollment files.
The lep.csv and flagParticipation.csv files are close to being ready, and the health files should be updated by the end of next week. Please continue to check the Additions/Corrections page of the Conversion Guide to see when they are complete and correct.
The file specifications for all conversion data extracts, even those that are not complete, are now in the Conversion Guide. Those in red have either not passed QA or are not extracting the correct data. The guide will be updated as each extract is approved.
The Conversion Guide is updated often and is your best source of news related to conversion. Keep watching the Additions/Corrections page in the Conversion Guide document for the latest updates.
Continue to email questions and report issues to ncsis@dpi.nc.gov.
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 Phase I Data Extract Process Webinar
Data Clean-Up:
Please review the data items below that are recommended for clean-up prior to the Infinite Campus Implementation:
Addresses - Audit student and contact addresses to make sure they match exactly. From a school level, audit siblings to ensure that their home addresses match if in the same household.
Contacts - Consolidate duplicates. Ensure that relationships are accurate.
Master Schedule- Middle & High schools should follow a scheduling plan to create & commit a master schedule in PowerScheduler before EOY. Elementary schools can copy their master schedules to 24-25 in PowerScheduler and then roster their students in Infinite Campus.
Historical Data - If you rely on PowerSchool for data that is over 10 years old, start thinking about what you will need to export and store locally
*Please see slides 56 - 67 for data preparation how-to steps.
NCSIS Hot Topics NCTIES Mar 2024
SIS Speak
Explore Infinite Campus Terminology: This week focuses on Enrollment
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Census Wizard: is a three-step process that allows the user to assemble the household, add persons as members to that household and modify relationships.
Step 1: Enter Search Criteria Step 2: Assemble New or Select Existing Household Step 3: Edit Membership and Mailing Information
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Student Locator Wizard: provides a way to search for existing students across the district, and when necessary, create new students. This tool can also be used to locate and update information for a specific student. The Student Locator searches ALL people in order to prevent duplicates.
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Person Summary Report: includes household, address and relationship information, and contact information for a person in Infinite Campus.
New Grade Level Naming in Infinite Campus:
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Upcoming Training Information
NCSIS Data Manager Regional Roadshow- We are excited to announce locations for one day NCSIS Data Manager Regional Roadshow training sessions. These sessions will be offered across our state to train our SIS powered by Infinite Campus with a crosswalk experience for PSUs. Please see the session information and link to register below.
- April 26th | 9:30 am - 3:30 pm | Rowan County Schools Rowan-Salisbury Schools- 500 N. Main St., Salisbury, NC 28144
Registration is at maximum capacity and is CLOSED. To make changes to an existing registration, please email Rory Spicer .
NCBOLD 2024 NCSIS Training for New Data Managers, Administrators, & Directors
We will offer “New Data Manager Training” for Infinite Campus and PowerSchool users as well as sessions for Administrators and Directors. The sessions will cover General Navigation, Admission/Withdrawal, Attendance, Grading, Crosswalk with new SIS and State Reporting processes. We will have recommended tracks for participants to follow.
Week 1: July 15th- 18th (West)
Week 2: July 22nd-25th (East)
Registration is coming in late April/early May.
NCBOLD Infinite Campus Gradebook Training for Teachers by Teachers- We will offer “Infinite Campus Gradebook Training” for teachers. These sessions will be led by teachers and will cover gradebook setup, assignments and scoring, quizzes, progress monitoring, engagement check-ins, as well as the Learning Management System.
Week 1: July 15th - 18th (West)
Week 2: July 22nd - 25th (East)
Registration is coming in late April/early May.
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Clarifying Points
- Emergency Contacts will convert to Infinite Campus
- ECATS data will be uploaded to Infinite Campus- there is no charge to PSUs
- PSUs can continue to use Canva
- Schoolnet & NCEES will continue to be used
- Please discuss 3rd Party applications with your Infinite Campus Implementation Team to verify integrations. *The sex offender registry is not included in Infinite Campus
- The enrollments and transcript data from 2013 to present will be converted
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REMINDERS:
June (EOY) Steps Phase I
As implementation continues, questions have been raised about the EOY processes and what ability will be available in each system in June once the production site has been provided in Infinite Campus. During the pre-EOY phase, while preparing for End-of-Year (EOY) procedures in PowerSchool, it's crucial to adhere to the established EOY guidance. This ensures that records are processed accurately and efficiently, setting the stage for a successful transition to the new academic year in Infinite Campus. Grades for graduates should not be updated in PowerSchool after they have been finalized. PSUs can update all other grades in PowerSchool until EOY. To capture those changes, you will provide a new transcript file to Infinite Campus after EOY. If you have schedule changes between the time the Infinite Campus production data is due and EOY, you can make roster changes in the 23-24 or 24-25 year in PowerSchool. You will provide a new roster file to Infinite Campus after EOY that will capture those changes. However, you cannot add, remove, or move sections in PowerSchool since the section data will not be updated in the Infinite Campus Production Site.
Activities in Infinite Campus before EOY will focus on validating data to confirm the accuracy of the trial site conversion. Once the Infinite Campus production site is available, PSUs can enroll new students from non-North Carolina Public School systems in Infinite Campus for 24-25. However, please note that students currently enrolled in North Carolina Public Schools cannot be pre-enrolled or pre-registered in either system for the upcoming school year until the EOY processes are completed. Please see the charts below for Pre and Post activities in each system.
 This transition period requires particular attention to detail and adherence to established protocols to guarantee a smooth and accurate implementation. We look forward to working collaboratively to achieve these goals and provide the best possible experience for all stakeholders.
Thank you for your dedication and commitment to this process.
EOY Updates
- PSUs will plan when to commit their master schedules with their Infinite Campus implementation manager to be ready for their production site. The earlier you start, the earlier access to your production site.
- EOY will be June 28th for all Phase I and Phase II PSUs
- No early EOY, early commitment of master schedules only
- Post EOY- PSUs will have to reload Enrollments, Rosters, Transcripts
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Partnering Progress
DPI’s Commitment to PSU Success with New SIS Implementation
NCSIS Professional Development Plan 2024

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Empower with PowerSchool
Seeking Trainers for Data Manager Training!
We need you! Please consider being a presenter for PowerSchool Data Manager Training. If interested, please complete the application below.
Week 1 - July 15th - 19th Week 2 - July 22nd - 26th
NCBOLD PowerSchool Trainer Ambassador Application
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NCSIS Resources
Phase I participants will gain access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
Infinite Campus Role-specific Staff Videos can be viewed by clicking on http://ncsis.gov and then click on Learn more about NCSIS (Technology Staff, Counselor, Front Office Staff, Teacher, etc).
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab.
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Want to Stay in the Loop?
Click HERE to learn how to sign up to receive the weekly NCSIS Phase I bulletin.
Stay informed with the latest NCSIS news and information by visiting: http://ncsis.gov
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NCSIS Phase I Implementation Team Information
If you need to change the PSU contact information, please submit changes in this FORM as soon as possible to ensure precise communication. Please also inform your Infinite Campus Project Manager of any changes or additional contacts.
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Questions?
Please feel free to reach out for questions or concerns by emailing ncsis@dpi.nc.gov
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