What's New!
- June (EOY) Steps Phase I
- Empower with PowerSchool
- Conversion Tips & Data Clean-Up
- EOY Updates
- SIS Speak
- Upcoming Training Information
- NCSiS Resources
Reminders:
- Partnering Progress
- Implementation Essentials
- Clarifying Points
- Want to Stay in the Loop?
- NCSIS Phase I Implementation Team Information
- Questions
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WHAT'S NEW!
June (EOY) Steps Phase I
As implementation continues, questions have been raised about the EOY processes and what ability will be available in each system in June once the production site has been provided in Infinite Campus. During the pre-EOY phase, while preparing for End-of-Year (EOY) procedures in PowerSchool, it's crucial to adhere to the established EOY guidance. This ensures that records are processed accurately and efficiently, setting the stage for a successful transition to the new academic year in Infinite Campus. Grades for graduates should not be updated in PowerSchool after they have been finalized. PSUs can update all other grades in PowerSchool until EOY. To capture those changes, you will provide a new transcript file to Infinite Campus after EOY. If you have schedule changes between the time the Infinite Campus production data is due and EOY, you can make roster changes in the 23-24 or 24-25 year in PowerSchool. You will provide a new roster file to Infinite Campus after EOY that will capture those changes. However, you cannot add, remove, or move sections in PowerSchool since the section data will not be updated in the Infinite Campus Production Site.
Activities in Infinite Campus before EOY will focus on validating data to confirm the accuracy of the trial site conversion. Once the Infinite Campus production site is available, PSUs can enroll new students from non-North Carolina Public School systems in Infinite Campus for 24-25. However, please note that students currently enrolled in North Carolina Public Schools cannot be pre-enrolled or pre-registered in either system for the upcoming school year until the EOY processes are completed. Please see the charts below for Pre and Post activities in each system.
 This transition period requires particular attention to detail and adherence to established protocols to guarantee a smooth and accurate implementation. We look forward to working collaboratively to achieve these goals and provide the best possible experience for all stakeholders.
Thank you for your dedication and commitment to this process.
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Empower with PowerSchool
Seeking Trainers for Data Manager Training!
We need you! Please consider being a presenter for PowerSchool Data Manager Training. If interested, please complete the application below.
Week 1 - July 15th - 19th
Week 2 - July 22nd - 26th
NCBOLD PowerSchool Trainer Ambassador Application
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Conversion Tips & Data Clean-up
SIS Phase I - Data Extracts Process
**Updates! The file specifications for all conversion data extracts are now in the Conversion Guide. Those in red have either not passed QA or are not extracting the correct data. The guide will be updated as each extract is approved.
The Conversion Guide is updated often and is your best source of news related to conversion. Keep watching the Additions/Corrections page in the Conversion Guide document for the latest updates.
Continue to email questions and report issues to ncsis@dpi.nc.gov.
As part of the conversion process to the NCSIS, DPI will deliver nightly files to the PSUs. These files offer flexibility to the PSUs and allow you to ensure the accuracy of the converted data. The files are specifically designed to contain crucial items for conversion, such as "calendar name," formatted correctly in the proper files to streamline the transition. The extracts will be delivered nightly in eMFTS. If you DO NOT have EMFTS access, please go to https://schools.nc.gov/emfts and register. Once you have access, please click here for eMFTS Access Instructions.
A new set of data files will be delivered each day and the previous day’s files will be removed. You will need to download a complete set of files to work with. Each PSU will work with its implementation team to determine when the final uploads are ready for data conversion.
The format of the files you will receive will include the PSU Number and the name of the file, following this structure:
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 Phase I Data Extract Process Webinar
Data Clean-Up:
Please review the data items below that are recommended for clean-up prior to the Infinite Campus Implementation:
Addresses - Audit student and contact addresses to make sure they match exactly. From a school level, audit siblings to ensure that their home addresses match if in the same household.
Contacts - Consolidate duplicates. Ensure that relationships are accurate.
Master Schedule- Middle & High schools should follow a scheduling plan to create & commit a master schedule in PowerScheduler before EOY. Elementary schools can copy their master schedules to 24-25 in PowerScheduler and then roster their students in Infinite Campus.
Historical Data - If you rely on PowerSchool for data that is over 7 years old, start thinking about what you will need to export and store locally
*Please see slides 56 - 67 for data preparation how-to steps.
NCSIS Hot Topics NCTIES Mar 2024
EOY Updates
- PSUs will plan when to commit their master schedules with their Infinite Campus implementation manager to be ready for their production site. The earlier you start, the earlier access to your production site.
- EOY will be June 28th for all Phase I and Phase II PSUs
- No early EOY, early commitment of master schedules only
- Post EOY- PSUs will have to reload Enrollments, Rosters, Transcripts
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SIS Speak
Explore Infinite Campus Terminology: This week focuses on Attendance
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Attendance Wizard: tool that allows a user to quickly create or change attendance data for a group of students.
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Fill Down: an option that allows a user to add attendance to all applicable periods.
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Classroom Monitor: displays which teachers have recorded attendance during the appropriate period. This tool also allows the attendance office to enter attendance for substitute teachers. Reports for incomplete attendance are found in this tool.
New Grade Level Naming in Infinite Campus:
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Upcoming Training Information
SIS Admin Training “Mastering Campus” - Free 5 day SIS Admin Training. This training is for your main point of contact for the SIS who works in the SIS daily.
Registration is now CLOSED. Dates and locations listed below.
*Lunch & hotel accommodations provided by NCDPI.
NCSIS Data Manager Regional Roadshow- We are excited to announce locations for one day NCSIS Data Manager Regional Roadshow training sessions. These sessions will be offered across our state to train our SIS powered by Infinite Campus with a crosswalk experience for PSUs. Please see the session information and link to register below.
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April 19th | 9:30 am - 3:30 pm | Harnett County Schools | Harnett County Schools -114 Porter Drive, Erwin, NC 28339
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April 22nd | 9:30 am - 3:30 pm | North Carolina School for the Deaf I 517 West Fleming Drive, Morganton, NC 28655
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April 26th | 9:30 am - 3:30 pm | Rowan County Schools I Rowan-Salisbury Schools- 500 N. Main St., Salisbury, NC 28144
Registration is at maximum capacity and is CLOSED. To make changes to an existing registration, please email Rory Spicer .
NCBOLD 2024 NCSIS Training for New Data Managers, Administrators, & Directors
We will offer “New Data Manager Training” for Infinite Campus and PowerSchool users as well as sessions for Administrators and Directors. The sessions will cover General Navigation, Admission/Withdrawal, Attendance, Grading, Crosswalk with new SIS and State Reporting processes. We will have recommended tracks for participants to follow.
Week 1: July 15th- 18th (West)
Week 2: July 22nd-25th (East)
Registration is coming in late April/early May.
NCBOLD Infinite Campus Gradebook Training for Teachers by Teachers- We will offer “Infinite Campus Gradebook Training” for teachers. These sessions will be led by teachers and will cover gradebook setup, assignments and scoring, quizzes, progress monitoring, engagement check-ins, as well as the Learning Management System.
Week 1: July 15th - 18th (West)
Week 2: July 22nd - 25th (East)
Registration is coming in late April/early May.
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NCSIS Resources
Phase I participants will gain access to the Campus Community, where they can acquire product knowledge, glean tips and tricks, and engage in networking opportunities with other districts. The Campus Community offers convenient single sign-on access from the Campus system to a wealth of resources including the knowledge base, forum discussions, learning tools, support site, upcoming events, and more.
Campus Community- contains the information you need to learn how to use Infinite Campus through product documentation, videos & simulations, study guides, forums, and much more. Whether you are a teacher, data manager, or Infinite Campus user, you will find the learning resources in a clearly defined pathway for a seamless transition from PowerSchool.
Campus Passport- is on-demand, self-paced courses that can be assigned to new and existing staff. Accessed through the Campus Community, you will find Instructor-Led Training, specific E-Learning courses, or select a learning plan based on your district role.
NCSIS Crosswalk Document- will contain Infinite Campus and PowerSchool terms with their meanings to assist users with learning the new NCSIS terminology. This is a working document and will be updated regularly. NCSIS Crosswalk Document
Infinite Campus Role-specific Staff Videos can be viewed by clicking on http://ncsis.gov and then click on Learn more about NCSIS (Technology Staff, Counselor, Front Office Staff, Teacher, etc).
IC Role Specific Resources- can be viewed by clicking on http://ncsis.gov, go to the Phase I PSU’s tab and scroll to the IC Role Specific Resources section. It Includes information for specific staff roles, as well as a guide for parents & students.
Webinar Recording Links and FAQs- can be found at http://ncsis.gov under the Professional Learning tab.
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REMINDERS:
Partnering Progress
DPI’s Commitment to PSU Success with New SIS Implementation
NCSIS Professional Development Plan 2024
Implementation Essentials
Be prepared! If you haven't had your initial implementation meeting with Infinite Campus, gather the following required information:
- Names of the PSU Implementation Team Members
- All School Calendars for the 24-25 year
- Grading Information- Grading Scales (Traditional/Standard) & Reporting Term Information
- 3rd Party Vendor Information- Names & Purpose
Next Steps: If you have had your initial meeting with Infinite Campus, remember to log into the Implementation Dashboard and check for any tasks that need to be completed such as:
- Activate Campus Passport by clicking “Campus Passport”
- Bookmark important sites for future use
- Upload requested documents to the task: Discovery Documents-
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PSUs will provide the information below to Infinite Campus:
- Sample of Progress Report
- Sample of Report Card
- Sample of student schedules
- Bell Schedules per School
- Next Years School Calendar with Events
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DPI will provide the information below to Infinite Campus:
- Graduation Requirements
- Attendance Codes/Names
- Behavior Event Codes/Names
- Behavior Resolution Codes/Names
- List of Credit Types Offered
- Score Groups
- Sample of Transcript
*Your Infinite Campus Implementation Specialist will assist you with these tasks.
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Clarifying Points
- Emergency Contacts will convert to Infinite Campus
- ECATS data will be uploaded to Infinite Campus- there is no charge to PSUs
- PSUs can continue to use Canvas
- Schoolnet & NCEES will continue to be used
- Please discuss 3rd Party applications with your Infinite Campus Implementation Team to verify integrations. *The sex offender registry is not included in Infinite Campus.
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Want to Stay in the Loop?
Click HERE to learn how to sign up to receive the weekly NCSIS Phase I bulletin.
Stay informed with the latest NCSIS news and information by visiting: http://ncsis.gov
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NCSIS Phase I Implementation Team Information
If you need to change the PSU contact information, please submit changes in this FORM as soon as possible to ensure precise communication. Please also inform your Infinite Campus Project Manager of any changes or additional contacts.
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Questions?
Please feel free to reach out for questions or concerns by emailing ncsis@dpi.nc.gov
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