NC SIS Weekly Email Bulletin

North Carolina Public Schools sent this bulletin at 02/21/2024 02:39 PM EST

February 21, 2024

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Digital Teaching and Learning

DISTRICT SUPPORT

NC SIS Weekly Email Bulletin

Topics in this issue:

Adding Future Schools and Grade Levels to PowerSchool*
PowerSchool State Reporting Updates
PowerSchool Security Setup
New Transfer Out functionality when transferring students within the PSU
NC SIS Resources on DPI Site Update
OCR/CRDC - SY2021-2022 - Submission Due February 26, 2024*
NCDPI 2024-25 Master Course Code List Release for December 1, 2023
NCSIS Update
Regional Chats - Update
Save the Date! - SIS Conference 2024
Has your PSU Opted into Home Base?
PSU Home Base Contact Updates for the 2023-2024 SY
2023-24 Home Base Maintenance Periods

Always available:

1. Webinars, Recordings and Trainings

Home Base Admin Course

2. NCDPI Technology Support Center

3. Follow Us on Social Media

*indicates new article this week

Adding Future Schools and Grade Levels to PowerSchool*

Adding Future Schools to PowerSchool

PowerSchool has pushed an update to North Carolina PowerSchool instances, enabling PSUs to add new schools for the 2024-2025 school year. To add a new school, it must first have an Operational Status of "Future School" in EDDIE.

Adding New Grade Levels in PowerSchool

PSUs that need to add new grade levels for the 2024-25 school year may now do so in PowerSchool. Before adding these grade levels to PowerSchool, your EDDIE administrator must ensure that the EDDIE “Approved” grade levels include the grades being added to the SIS. Remember to add these new grade levels to EDDIE “Current” grade levels after EOY. EDDIE “Current” grade level changes should not take place until then.

For information on how to add a grade level, please visit PowerSchool SIS Administrator - School Information.

PowerSchool State Reporting Updates

Navigate to Reports > State Reports (run and approve at school level and final approval at PSU level)

Spring LCS - Due April 30

February payroll file loaded into PS March 6
Use Unofficial report to review data as of last month

Spring AIG Headcount - Due April 30

PowerSchool Security Setup

NCDPI would like to remind our PSUs that Security Groups 2-148 in PowerSchool are reserved for NCDPI staff. These groups are controlled by NCDPI and have limited access to PSU PowerSchool instances based on needs. PSU staff that are in these groups will have limited access to some screens and features within PowerSchool.

NCDPI controlled security groups are labeled accordingly. PSU Staff should not be assigned to a security group that has “NCDPI” in the name. It is recommended PSU staff are assigned a default security group of 149 or higher. This ensures the PSU has full control over security access within the PSU.

There is a common misconception that Group 9 is superuser access to PowerSchool. However, we have confirmed with PowerSchool and determined this is not the case. Group 9 is only needed by PSUs for edit access to the sqReports plugin. This is due to security group setup on the Plugin directly, not core PowerSchool functionality.

If sqlReport edit access is needed within the PSU, it is recommended that role based security is used. A role assigned to group 9 should be created and assigned to the staff who need this access. Staff do not need to be assigned default group 9. A role will also need to be created for the default security group and assigned to the staff member i.e. group 149 (see screenshot below). Directions on how to create a group 9 role can be found in the SIS conference Groups and Roles presentation slides 27 - 36. The basic directions on these slides can also be used to create a role for the default security group.

You can review PowerSchool core security documentation in the system help found under the question mark icon in the upper right corner after you login.

Please direct questions to PowerSchool Support or the Home Base Team.

New Transfer Out functionality when transferring students within the PSU

Navigation: Start Page > Student Selection > Functions > Transfer Student Out

New Feature: Transfer Out Of School Process

New functionality will be added to the Transfer Out Of School page this weekend
The following statement and checkbox will be added to the page:

Use the checkbox if the student is transferring within the PSU, but it is not required
Checking the checkbox will allow a student to be transferred out of the school without removing the following:

Core Email Address
Scheduling Setup Page

Next Year Grade
Priority
Year of Graduation
Summer School Indicator

Checking the checkbox will remove the following on the Scheduling Setup Page:
- Schedule This Student
- Next School Indicator

For more in depth information and screenshots, please review the February DLE SIS Slide deck, slides 9 - 14, linked below.

SIS DLE Slide Deck: https://go.ncdpi.gov/pssis2024dlejf

NC SIS Resources on DPI Site Update

Please be aware that the previously labeled “NC SIS Resources” page on the NCDPI site has been renamed to “PowerSchool Resources”.

https://www.dpi.nc.gov/educators/home-base/powerschool-sis/powerschool-resources#StudentInformation-1848

OCR/CRDC - SY2021-2022 - Submission Due February 26, 2024*

Please inform other staff as appropriate. The SY2021-2022 Civil Rights Data Collection (CRDC) is due on February 26, 2024.

Note: PSUs that were not open in the school year 2021-2022 are not required to participate in this collection.

Certification Due February 26, 2024

PSUs unable to complete this collection before the window closes should contact the Federal PSC. Call (855) 255-6901 or use the online PSC Form to request guidance and next steps.

Federal Notifications

The OCR has started notifying Superintendents about their progress on the CRDC. Superintendents may receive one of three messages:

Not Started
Started submission but not completed and certified
Completed submission but not certified

This is a letter from OCR, on U.S. Department of Education letterhead, reminding LEAs that the collection period ends on February 26, 2024.

CRDC Support

For CRDC system-related issues, please email CRDC Partner Support Center at CRDC@aemcorp.com.
For questions regarding the NCDPI data upload, please email nc.ocr.crdc@dpi.nc.gov.

NC CRDC Documentation and Webinars

NC-specific documentation including a recorded webinar is available in the CRDC Canvas course in NC EdCloud. To view all resources for the CRDC course, visit the Quick List of Resources section.

Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have. 

NCDPI 2024-25 Master Course Code List Release for December 1, 2023

An updated master list of course codes has been posted with course offerings for the 2024-2025 school year.

A copy of the NCDPI Master Course Code List is posted at https://www.dpi.nc.gov/educators/home-base/powerschool-sis/nc-sis-resources#courses

In the spreadsheet, course codes with a “Course Code Release Year” of 2024-25 will reflect new course offerings. They are also listed in the tab “New Course Codes.” Note, there will also be a few course code names and credit value changes at the end of the year. These changes can be found in the Master List under the "Name Changes EOY", "Credit Value Changes EOY", and “Added Value Changes EOY” tabs. "CreditHour Changes EOY" is currently blank because there are no changes at this time.

The 2024-2025 course codes are now available in PowerSchool for PSU's to add to their local instances.

NCSIS Update

The North Carolina State Board of Education voted to award a new contract to Infinite Campus to modernize the North Carolina Student Information System (NCSIS), in compliance with state law. The North Carolina Department of Public Instruction is now working to finalize a thorough implementation plan that we expect to share with you within the next few weeks. We are committed to frequent, clear communication throughout the implementation process, and we have set up a webpage to house the most up-to-date information about NCSIS. We hope you will take some time to visit the NCSIS webpage and learn more about the modernized system and the expanded offerings it will provide to better serve the students and educators of North Carolina.

Learn more about NCSISNCSIS is powered by Infinite Campus

Regional Chats - Update!

Join Tessa and the Home Base SIS team for Tea with Tessa.

A series of regional open forum virtual sessions for SIS Coordinators to join and receive updates, as well as openly share feedback, concerns, and network with other SIS Coordinators in your regions.

Please bookmark the below link and join us during the time designated for your region. Information for the chats is listed under the “PowerSchool” tab. Registration is not necessary. Follow the link below to join the Teams meeting on the designated date and time.

https://www.dpi.nc.gov/educators/home-base/current-professional-learning#powerschool

Regions 2 & 7 - The meeting link has been updated starting March 5, 2024. Please be sure to update your records or calendar invite you may have created for yourself with the new access link.

If you are unsure of your region, you can view a map of the regions here:

https://drive.google.com/file/d/1TIAChi3cO4dJSWNPRUViLCliID9gGn1C/view?usp=sharing

Has your PSU Opted into Home Base?

The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process is now open. Finance officers and charter school directors/principals may begin opting into Home Base for their PSU. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2023-24.

Note: Only finance officers and charter directors/principals should opt-in for their PSU.

This year, PSUs have the option of opting into Navvy, a Pearson computer-adaptive interim assessment add-on for Schoolnet. Navvy both formatively assesses and tracks standard-by-standard learning to provide immediate, actionable results to correctly inform personalized instruction. Navvy is made available to grades 3 – 8 for Reading and Math at an additional cost of $8 per ADM. If you have any questions about Navvy, please contact Rebecca Stokes.

Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process. Questions may be directed to home_base@dpi.nc.gov or Jennifer Causey

PSU Home Base Contact Updates for the 2023-2024 SY

We understand that with each new year, comes new personnel to fill those roles. To ensure the right people within your school are receiving the latest information, please visit our Support and Maintenance web page to see who is listed as your district or charter leads.

2023-24 Home Base Maintenance Periods

Each year, a list of scheduled maintenance windows are published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2023-2024 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.

Home Base Admin Course

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses. Below are the steps to enroll:

How to access these resources:

Sign in to the Blue Canvas icon within NCEdCloud
Using the Global Navigation (on the left), click the Home Base Resources button
On the menu that opens, select the course(s) you would like to enroll into
After enrolling, the course will appear on your Canvas Dashboard

Access for PSU PowerSchool SIS Admins

Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access follow these steps:

Log into my.ncedcloud.org
Find the Blue Canvas icon and click to launch it.
Agree to the Canvas use policy question and Blue Canvas will open.

If you have any questions, please contact Rebecca Stokes.

Other Information:

Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
We will continue to update these courses as more product information becomes available

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

Schoolnet
NCEES/Unified Talent
Staff & Student UID (eScholar)

Support availability:

Web (NEW URL): https://ncgov.servicenowservices.com/sp_dpi - 24/7

Phone: 919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)

Submitting a ServiceNow Ticket How to Document

Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket.

Follow Us on Social Media!

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier. If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today! Make sure you share this information with other staff within your school.

Instagram: @ncdpidtl Facebook: @ndpidtl Twitter: @ncdpidtl

NC Department of Public Instruction

Education Building, 3rd Floor North

301 North Wilmington Street

Raleigh, NC 27601

Email: home_base@dpi.nc.gov

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