Home Base Maintenance Window - January 2024

The next Home Base maintenance weekend is set to begin Friday, January 19th at 5 p.m. 

The NCEdCloud IAM Service and PowerSchool system will be taken offline for service beginning at 5 p.m.

NCEdCloud will be unavailable for approximately two hours starting on Friday, January 19th, at 5:00 PM. Please contact support@identityautomation.com or john.mairs@dpi.nc.gov with any questions or concerns.

PowerSchool will be unavailable starting on Friday, January 19th at 6 p.m. with an anticipated return to service no later than Saturday, January 20th at 10 a.m. The application will be made accessible to all users once the maintenance is complete.

Note:  Each year, a list of scheduled maintenance windows is published by NCDPI.  This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access.  Please review the 2023-2024 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.

New Technical Contact PowerSchool IPT Certification in February 2024

In collaboration with PowerSchool, the Home Base Team will be offering virtual IPT certification training for new technical contacts from February 26-March 1, 2024. Seats are limited and will fill up quickly, please register as soon as possible.

• This training will span five full days. 
• Participants will have 90 days to take and pass the required certification test after training. 
• Each PSU is allowed a certain number of technical contacts based on their ADM. 

If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790. 

NCDPI has created an IPT FAQ document to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.

Those who can attend the NCDPI offered IPT Training include: 

• Anyone who is replacing a certified technical contact for their PSU.
• A local charter school employee, not employed by a third-party company and has not previously attended IPT training.

Those who cannot attend this training are: 

• Third-party Charter school SIS management company employees
• PSUs wanting additional technical contacts above their desired allocation
• Anyone who has attended training previously. 

Note: Anyone who is not eligible for this training will need to arrange training and certification through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.

Those who are eligible for this training session, please fill out the registration form, https://go.ncdpi.gov/iptrequests2024feb.

Registration will close Friday, February 16, 2024, or once the max number of attendees is reached.

OCR/CRDC - SY2021-2022 NCDPI Uploads Complete

Happy New Year Coordinators!

Please inform other staff as appropriate.

Note:  PSUs that were not open in the school year 2021-2022 are not required to participate in this collection.

NCDPI CRDC Upload Complete

The NCDPI upload process is complete.  NCDPI recommends running the following reports in the Federal Submission Tool prior to making any changes in the system:

• Submission Review Report

• LEA Submission Download

The files from these two reports will download as zipped packages.  Running the reports before updates provides you copies of the data submitted by NCDPI in various formats that can be shared with designated staff working on the CRDC.

NCDPI recommends reviewing the data uploaded on behalf of the PSUs and making any necessary updates.  PSUs must add data not accessible to NCDPI and resolve all errors in the Federal Submission Tool.  PSUs are responsible for certifying the data in the Federal Submission Tool to complete the collection by February 24, 2024.

CRDC Data Not Accessible to the NCDPI

NCDPI published a document in early November 2023 in the CRDC Canvas course named ‘CRDC 2021-2022 Collection by Entity’.  This Excel workbook contains LEA and School level tabs that list the CRDC question numbers for SY2021-2022.  'The 'SEA' column indicates the data that NCDPI can access and has collected.  The 'LEA' column indicates the data that each PSU must collect at the local level.  Please review the document and work with your program and office staff to collect and submit the data within the Federal Submission Tool.

NC CRDC Canvas – Recently Published Documents

The following documents were recently published in Canvas to help support PSUs in understanding how NCDPI compiled the data for the CRDC:

• NCDPI Guidance - LEA Form 2021-2022.pdf

• NCDPI Guidance - School Form 2021-2022.pdf

To enroll in the CRDC Course in Canvas, please use this link: 

https://ncdpi.instructure.com/enroll/J4FD4R

NC CRDC Webinars

This 1.5-hour session will provide an overview of the NC DPI process that facilitates the transfer of data to the federal submission tool for the CRDC.  This session will also focus on resources at the federal level that support the collection, validation, and certification of the data in the federal submission tool.

This webinar will be hosted from 2pm – 3:30pm on the following dates:

• Wednesday, January 10, 2024
• Wednesday, January 17, 2024

Microsoft Teams Link: 

Click here to join the meeting

Meeting ID: 231 555 115 301
Passcode: Pobeju

Or call in (audio only)

+1 323-484-5095,,360290936#   United States, Los Angeles

Phone Conference ID: 360 290 936#

Office Hours

CRDC Coordinators can book an hour meeting to ask specific questions about their CRDC.  Office hours will be held Tuesday through Thursday from 1pm to 5pm until February 26, 2023.  Use this link:  Book time with Terra

Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.  

Want information about the CRDC, but are not the CRDC Coordinator contact?  Add your information here:  2122 CRDC – Info Only Contacts List

Has your PSU Opted into Home Base?

The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process is now open.  Finance officers and charter school directors/principals may begin opting into Home Base for their PSU. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2023-24.

Note:  Only finance officers and charter directors/principals should opt-in for their PSU.

This year, PSUs have the option of opting into Navvy, a Pearson computer-adaptive interim assessment add-on for Schoolnet.  Navvy both formatively assesses and tracks standard-by-standard learning to provide immediate, actionable results to correctly inform personalized instruction. Navvy is made available to grades 3 – 8 for Reading and Math at an additional cost of $8 per ADM. If you have any questions about Navvy, please contact Rebecca Stokes.

Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process.  Questions may be directed to home_base@dpi.nc.gov or Jennifer Causey

Home Base Admin Course 

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses.  Below are the steps to enroll:

How to access these resources:

• Sign in to the Blue Canvas icon within NCEdCloud
• Using the Global Navigation (on the left), click the Home Base Resources button
• On the menu that opens, select the course(s) you would like to enroll into
• After enrolling, the course will appear on your Canvas Dashboard

Follow Us on Social Media!

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These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

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