NC SIS Weekly Email Bulletin

Topics in this issue:

1.   PowerSchool State Reporting Reminders*
2.   December Digital Leaders Exchange*
3.   Infinite Campus - Phase 1 Applications*
4.   ALOT Report Update*
5.   Lead Teacher Selection on Section*

6.   NCDPI 2024-25 Master Course Code List Release for December 1, 2023*

7.   NCSIS Update
8.   Regional Chats
9.   CRDC Canvas Course Now Available
10.   Save the Date! - SIS Conference 2024
11.   Has your PSU Opted into Home Base?
12.   PSU Home Base Contact Updates for the 2023-2024 SY
13.   2023-24 Home Base Maintenance Periods

Always available:

1.   Webinars, Recordings and Trainings

      Home Base Admin Course

2.   NCDPI Technology Support Center

3.   Follow Us on Social Media

*indicates new article this week

PowerSchool State Reporting Reminders

Navigate to Reports > State Reports (run and approve at school level and final approval at district level)

• ALOT - Due Dec. 1
• Fall LCS - Due Nov. 30
• Payroll file loaded into PS Nov 7
• Fall AIG Headcount - Due Nov. 30

We will meet from 9:00 AM - 4:00 PM and lunch will be catered.

Visit the DTL Hub to learn more

Infinite Campus - Phase 1 Applications

ALOT Report Update

The ALOT Report Submission End Date has been extended to December 1. 

This unlocked the report for any PSUs who need to rerun and review the report. This will not affect reports that have already been reviewed and approved prior to November 17, but it will allow PSUs to unapprove and rerun the report until December 1.

Please be sure to review the ALOT Report FAQ for questions you may have.

Reminder: Summer transfers are not on this report. This report only picks up transfers that happen after the first day of school and within the first 60 calendar days (R2/R3 Entry codes). If a student transferred to your PSU during the summer and is an E1 this school year, they will not be on the report.

If PSUs continue to experience technical issues with this report, please submit a case to PowerSchool support.

If you have any questions, please direct them to the allotments general email account listed below. The Department of Public Instruction, School Business Division, will address them as soon as possible. Please direct all emails to allotments@dpi.nc.gov.

Lead Teacher Selection on Section

The previously reported issue with Substitutes not appearing as an option in the Lead Teacher drop down on section setup in PowerSchool after the upgrade has been resolved. Staff setup with a Staff Type of  “Substitute” should now appear in the dropdown when selecting a teacher for a section in PowerSchool.

NCDPI 2024-25 Master Course Code List Release for December 1, 2023 An updated master list of course codes has been posted with course offerings for the 2024-2025 school year.    A copy of the NCDPI Master Course Code List is posted at https://www.dpi.nc.gov/educators/home-base/powerschool-sis/nc-sis-resources#courses   In the spreadsheet, course codes with a “Course Code Release Year” of 2024-25 will reflect new course offerings.  They are also listed in the tab “New Course Codes.” Note, there will also be a few course code names and credit value changes at the end of the year. These changes can be found in the Master List under the "Name Changes EOY", "Credit Value Changes EOY", and “Added Value Changes EOY” tabs. "CreditHour Changes EOY" is currently blank because there are no changes at this time.   Note: 2024-2025 course codes are not yet available in PowerSchool. NCDPI expects these to be available in PowerSchool not later than December 15, 2023.

NCSIS Update

The North Carolina State Board of Education voted to award a new contract to Infinite Campus to modernize the North Carolina Student Information System (NCSIS), in compliance with state law. The North Carolina Department of Public Instruction is now working to finalize a thorough implementation plan that we expect to share with you within the next few weeks. 
 
We are committed to frequent, clear communication throughout the implementation process, and we have set up a webpage to house the most up-to-date information about NCSIS. We hope you will take some time to visit the NCSIS webpage and learn more about the modernized system and the expanded offerings it will provide to better serve the students and educators of North Carolina. 
 

Learn more about NCSIS
NCSIS is powered by Infinite Campus 

Regional Chats Mark your calendars. Regional Chats are back!   Join Tessa and the Home Base SIS team for Tea with Tessa.   A series of regional open forum virtual sessions for SIS Coordinators to join and receive updates, as well as openly share feedback, concerns, and network with other SIS Coordinators in your regions.   Please bookmark the below link and join us during the time designated for your region. Information for the chats is listed under the “PowerSchool” tab. Registration is not necessary. Follow the link below to join the Teams meeting on the designated date and time.  https://www.dpi.nc.gov/educators/home-base/current-professional-learning#powerschool    If you are unsure of your region, you can view a map of the regions here: https://drive.google.com/file/d/1TIAChi3cO4dJSWNPRUViLCliID9gGn1C/view?usp=sharing

CRDC Canvas Course Now Available There is now a CRDC Course available through NCDPI Canvas. This course contains modules that cover the NCDPI/PSU collaboration for this collection, where to find resources, and information about the new NCDPI submission views and the CRDC SQL reports that will be deployed to PowerSchool. Included in the course are instructions for accessing the NCDPI Submission Views, a workbook of what NCDPI will submit and the SY2021-2022 CRDC Course list. Additionally, there is a page of quick links within the course to support schools and PSUs in North Carolina in the accurate reporting of OCR data. To enroll in and access the CRDC Course in Canvas, please use this link: https://ncdpi.instructure.com/enroll/J4FD4R   Action Items for PSUs   1. Download and begin reviewing the updated required documents for CRDC Coordinators, which include: · LEA Form · School Form These forms contain the complete set of survey questions that the LEA must complete for itself and its school(s).   2. Begin gathering data not collected by NCDPI Use the Canvas link to access the document ‘CRDC 2021-2022 Collection by Entity’, located within the ‘Data not Accessible to NCDPI’ section.

Has your PSU Opted into Home Base? The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process is now open.  Finance officers and charter school directors/principals may begin opting into Home Base for their PSU. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2023-24.   Note:  Only finance officers and charter directors/principals should opt-in for their PSU.   This year, PSUs have the option of opting into Navvy, a Pearson computer-adaptive interim assessment add-on for Schoolnet.  Navvy both formatively assesses and tracks standard-by-standard learning to provide immediate, actionable results to correctly inform personalized instruction. Navvy is made available to grades 3 – 8 for Reading and Math at an additional cost of $8 per ADM. If you have any questions about Navvy, please contact Rebecca Stokes.   Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process.  Questions may be directed to home_base@dpi.nc.gov or Jennifer Causey

PSU Home Base Contact Updates for the 2023-2024 SY We understand that with each new year, comes new personnel to fill those roles.  To ensure the right people within your school are receiving the latest information, please visit our Support and Maintenance web page to see who is listed as your district or charter leads.    Contact us at home_base@dpi.nc.gov or jennifer.causey@dpi.nc.gov with needed changes.

2023-24 Home Base Maintenance Periods   Each year, a list of scheduled maintenance windows are published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access.  Please review the 2023-2024 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.

Home Base Admin Course  Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance. Please visit these courses.  Below are the steps to enroll:   How to access these resources: Sign in to the Blue Canvas icon within NCEdCloud Using the Global Navigation (on the left), click the Home Base Resources button On the menu that opens, select the course(s) you would like to enroll into After enrolling, the course will appear on your Canvas Dashboard

Access for PSU PowerSchool SIS Admins Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access follow these steps: Log into my.ncedcloud.org Find the Blue Canvas icon and click to launch it. Agree to the Canvas use policy question and Blue Canvas will open.  If you have any questions, please contact Rebecca Stokes.     Other Information: Feel free to provide feedback on these courses. They all contain a feedback button on their homepage. We will continue to update these courses as more product information becomes available

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NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

• Schoolnet 
• NCEES/Unified Talent 
• Staff & Student UID (eScholar)

Support availability:

Web (NEW URL):  https://ncgov.servicenowservices.com/sp_dpi   -  24/7

Phone:  919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)

Submitting a ServiceNow Ticket How to Document

Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket. 

Follow Us on Social Media! Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product.    These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.   Instagram:  @ncdpidtl         Facebook: @ndpidtl      Twitter: @ncdpidtl

 NC Department of Public Instruction

 Education Building, 3rd Floor North

 301 North Wilmington Street

 Raleigh, NC 27601

 Email:  home_base@dpi.nc.gov