NC SIS Weekly Email Bulletin
Topics in this issue:
1. Reminder: Home Base Maintenance Window*
2. SIS Conference - October 9-11, 2023
3. Common Follow-up System Collection*
4. RTA Label Removal
5. Proper NC procedure for Transferring and Enrolling Students
6. Advanced Math Course (AMC) legislation update
7. 2025-25 Course Code Request*
8. Remote Instruction Plans
9. Reading Retained Reporting Guidance
10. Reminder: Home Base Product Contract Timelines
11. Has your PSU Opted into Home Base?
12. PSU Home Base Contact Updates for the 2023-2024 SY
13. 2023-24 Home Base Maintenance Periods
Always available:
1. Webinars, Recordings and Trainings
New Self-Paced PD Courses for Canvas
Schoolnet Self-Paced PD Course
Home Base Admin Course
2. NCDPI Technology Support Center
3. Follow Us on Social Media
*indicates new article this week
Home Base Maintenance Window - September 2023
The next Home Base maintenance window is set to begin Friday, September 15th at 5 p.m. The PowerSchool system and NCEdCloud system are the only applications that will be taken offline for service.
PowerSchool will be down Friday, September 15th at 6 p.m. with an anticipated return of Saturday, September 16th, no later than 10 a.m. The application will be made accessible to all users once the maintenance is complete.
The NCEdCloud IAM Service will also undergo brief scheduled system maintenance on Friday, September 15th. NCEdCloud will be temporarily unavailable starting at 5 p.m. Friday, September 15th, with a return to service no later than 6 p.m. Friday, September 15th.
NCEES users will be affected by the short NCEdCloud IAM Service scheduled system maintenance only.
Note: Each year, a list of scheduled maintenance windows is published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2023-2024 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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 Registration is OPEN!
The NCDPI Digital Teaching and Learning Home Base Team is hosting the Student Information System (SIS) Conference at the Raleigh Convention Center on October 9-11, 2023! The conference theme is SIS: Support, Improve, Succeed! The goal for this conference is to SUPPORT our PSU coordinators by sharing knowledge, resources and best practices that will IMPROVE upon the day to day tasks of our SIS users and produce a student data system that will enable our NC public school operations to SUCCEED.
Use this form to complete registration for a TEAM of up to 20 participants for the main conference on October 9-11, 2023. Registration is $100.00 per participant. Lead Presenters will be given a code to register individually. Please visit the SIS Conference web page located on the NCDPI website for more details.
Call for Proposals
COORDINATORS, WE NEED YOU!
Don't know what to share? How about sharing those tips and tricks you use routinely to make your work life easier, or those complicated tasks you've mastered to a T? We want to make this a great learning experience for all, and with your valuable knowledge and expertise, we will be able to do just that!
Proposals are being accepted now through September 22nd. Please submit all proposals here. If there are sessions you would like to see presented at the conference, please email the Home Base Team at home_base@dpi.nc.gov.
Common Follow-up System Collection
Reminder: Run the CFS Report in PowerSchool
Applies to High Schools only.
Submission window Sept 1 - Sept 30, 2023.
Please ensure you run and approve this report no later than Saturday September 30, 2023.
Start Page > Reports > Reports (State Reports)
PS_QRD_Common_Follow_Up_Collection.pdf
RTA Label Removal
5th Grade Student RTA labels
NCDPI will be running a script to remove the RTA label for 5th graders in all PSU PowerSchool instances. If PSUs are still seeing 5th grade students with the flag after Sept 3rd, please submit a case to PowerSchool Support for assistance.
PSUs can run the sqlReport Students with Retained Reading Code (RRED) to review the students in their PSU with the label, and to ensure the label has been removed from all students once the script has been run.
Proper NC procedure for Transferring and Enrolling Students
As our PSUs gear up for the beginning of the year, NCDPI would like to remind PSUs of the available NC specific Enrollment and Transfer QRDs on our DPI site. The below QRDs, and more, can be found under the NCDPI Help Documents linked in your PowerSchool instance.
To ensure proper procedure and protocol is followed, including but not limited to no-show procedures, when enrolling and transferring, please reference the following QRDs.
Please submit a case to PowerSchool Support for technical assistance needs in PowerSchool with enrolling or withdrawing students.
For attendance policy questions including but not limited to, ten day rule, no shows, and remote instruction days, please reference the SASA Manual found on the DPI site under Student Accounting.
https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services/student-accounting#SASAManual-1394
Policy questions can be directed to the Student Accounting Department.
StudentAccounting@dpi.nc.gov
Advanced Math Course (AMC) legislation update
The Advanced Math Course (AMC) legislation requires that any student who has demonstrated the highest level of mastery in the previous school year accesses advanced mathematics instruction the following year. The legislation also requires NCDPI to annually collect and report the number and demographic information for all students who are eligible for advanced math courses and whether or not those students are then placed in advanced math courses as required. Please remember that this legislation does not prohibit you from placing other students into advanced math courses.
In the 2023-24 school year, with the introduction of the AP Precalculus course, the PowerSchool AMC report has been updated to include this new course as an advanced course, and students enrolling in the new course will be counted appropriately in the AMC report.
Visit the Advanced Mathematics Course (AMC) Enrollment Legislation | NC DPI website to find the following resources to support implementation of the AMC legislation:
For other questions, please contact Stephanie Cyrus, at stephanie.cyrus@dpi.nc.gov or (984) 236-2742, with the Office of Advanced Learning and Gifted Education at NCDPI.
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2024-25 Course Code Request
The window for requesting new 2024-25 Course Codes is open and will remain open until Thursday, October 19, 2023. If you have any specific course code requests for the 2024-25 school year or have general ideas for how we can improve the statewide course code system, please be sure to submit a response by the deadline. If you have any questions or concerns related to the survey, please contact Reenada Perez at reenada.perez@dpi.nc.gov.
Invitation for 2024 - 2025 Course Requests
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Remote Instruction Plans
PSUs who plan to exercise remote instruction due to emergency closures must annually submit a Remote Instruction Plan to NC DPI. §S.L. 2022-74/HB 103 authorized the use of Remote Instruction for emergency closures from §S. L. 115C-84.3 (b). Please take one of the following actions by October 15, 2023 to ensure your 2023-2024 Remote Instruction Plan is submitted and/or updated if needed:
- Utilize, with no revisions, the 2022-2023 RI Plan for the 2023-2024 School Year for Emergency Closures.
- Revise the 2022-2023 RI Plan for the 2023-2024 School Year for Emergency Closures.
- Create a new RI Plan for the 2023-2024 School Year for Emergency Closures.
- Not complete an RI Plan for the 2023-2024 School Year for Emergency Closures.
Visit bit.ly/NCDPIRIPlans for additional details and to submit a plan.
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Reading Retained Reporting Guidance
Message from The Office of Early Learning
Please see the updated Reading Retained Reporting Guidance for the 2023-2024 school year. Information for Pathways to Proficiency for Reading Retained Students and Twice Retained Funding for the 2023-2024 school year has also been included.
Additional note: Please do not change, add, or manipulate the data in the RtA archive table in PowerSchool as this can negatively impact the accuracy of the data for reporting.
Reminder: Home Base Product Contract Timelines
Contract timelines for each of our Home Base products are listed below:
Has your PSU Opted into Home Base?
The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process is now open. Finance officers and charter school directors/principals may begin opting into Home Base for their PSU. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2023-24.
Note: Only finance officers and charter directors/principals should opt-in for their PSU.
This year, PSUs have the option of opting into Navvy, a Pearson computer-adaptive interim assessment add-on for Schoolnet. Navvy both formatively assesses and tracks standard-by-standard learning to provide immediate, actionable results to correctly inform personalized instruction. Navvy is made available to grades 3 – 8 for Reading and Math at an additional cost of $8 per ADM. If you have any questions about Navvy, please contact Rebecca Stokes.
Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process. Questions may be directed to home_base@dpi.nc.gov or Jennifer Causey
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PSU Home Base Contact Updates for the 2023-2024 SY
We understand that with each new year, comes new personnel to fill those roles. To ensure the right people within your school are receiving the latest information, please visit our Support and Maintenance web page to see who is listed as your district or charter leads.
Contact us at home_base@dpi.nc.gov or jennifer.causey@dpi.nc.gov with needed changes.
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2023-24 Home Base Maintenance Periods
Each year, a list of scheduled maintenance windows are published by NCDPI. This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access. Please review the 2023-2024 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.
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New Self-Paced PD Courses for Canvas
Digital Teaching and Learning is excited to share two new self-paced professional development courses on the LMS, Canvas.
- Growing with Canvas - The Growing with Canvas course is a “Level 1” introduction to all things Canvas.
- Diving Deeper with Canvas - Educators more familiar with the LMS can utilize the Diving Deeper with Canvas course for specific training on personalized learning, feedback, and course design.
If you are interested in these PD opportunities, enrollment information can be found in the NCEES Self-Paced PD Guide.
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Schoolnet Self-Paced PD Course
The Continuing to Keep It Simple in Schoolnet 24 course is a “Level 1” introduction to all things Schoolnet. If you are interested in this PD opportunity, enrollment information can be found in the NCEES Self-Paced PD Guide.
Home Base Admin Course
Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.
Please visit these courses. Below are the steps to enroll:
How to access these resources:
- Sign in to the Blue Canvas icon within NCEdCloud
- Using the Global Navigation (on the left), click the Home Base Resources button
- On the menu that opens, select the course(s) you would like to enroll into
- After enrolling, the course will appear on your Canvas Dashboard
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Access for PSU PowerSchool SIS Admins
Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below. In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.
If you have any questions, please get in touch with Corey McNeill.
Link to Form
Other Information:
- Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
- We will continue to update these courses as more product information becomes available
- **Click on the new SIS Conference icon on the home page to access the SIS Conference 2022 Presentations.
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NCDPI Technology Support Center
NCDPI's Technology Support Center continues to meet your support needs for:
- Schoolnet
- NCEES/Unified Talent
- Staff & Student UID (eScholar)
Support availability:
Web (NEW URL): https://ncgov.servicenowservices.com/sp_dpi - 24/7
Phone: 919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)
Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket.
Follow Us on Social Media!
Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product.
These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier. If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today! Make sure you share this information with other staff within your school.
Instagram: @nchomebase Facebook: @nchomebase Twitter: @nchomebase
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Remember to visit the NC SIS website for additional information including webinars and training documentation. Follow us on twitter @NCHomeBase.
NC SIS
NC Department of Public Instruction
Education Building, 7th Floor North
301 North Wilmington Street
Raleigh, NC 27601
Email: home_base@dpi.nc.gov
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