NC SIS Weekly Email Bulletin
Topics in this issue:
1. SIS Upgrade Updates
2. PowerSchool Scheduler Needs
3. Preschool PowerSchool Technical Assistance Webinar FAQ
4. Home Base Meet Up Resources
5. Pre-Registering Students
6. Student Accounting and School Business
7. Portrait of a Graduate
8. OCR/CRDC SY2021-2022 - Collection Information Pending Federal Opening
9. Adaptive Keyboarding Contest
10. Early Grads Processing
11. Webinars, Recordings and Trainings
New Self-Paced PD Courses for Canvas
Schoolnet Self-Paced PD Course
Home Base Admin Course
12. Subscribe to Major Events Status Alerts
13. NCDPI Technology Support Center
14. Follow Us on Social Media
SIS Upgrade Updates
Reminder: Please review the following resources regarding updates to the SIS.
NCDPI is aware of the following statewide post-upgrade issues:
- The Discipline Reports did not auto run Monday - This should have auto run Tuesday night.
- Emergency/Medical screen is missing fields. The fix for this will be pushed to production tonight.
- Please contact vendors regarding your plugins. We are aware of the following plugins that need to be updated:
- Level Data
- BrightArrow - causing PT issues
- Meals Plus
- SwiftK12
- NCDPI Alert Icons (EC, AIG, 504 and EL) not displaying in PT student info. This should be fixed now.
- Character limitation error for users with 40 characters or more when running sqlReports - this issue is resolved.
- Group Function pop up window is small - Resolved
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PowerSchool Scheduler Needs
We are evaluating PSU needs for PS Scheduler for the Spring. Please complete the following survey by Wednesday, March 8, 2023. We will update you in the near future with support sessions once the survey data is reviewed.
Click HERE to access.
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Preschool PowerSchool Technical Assistance Webinar FAQ
The Office of Early Learning captured questions asked during both webinars and has compiled an FAQ document. Links to a copy of the slide deck and the resources that were shared during the webinar are also included in the FAQ document. If you have any additional questions, you can find the presenters’ contact information on slide 10 in the slide deck.
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Home Base Meet Up Resources
If you were unable to attend February 6-9, 2023 Home Base Meet Ups, check out some of the slides and recordings shared below:
The next set of HBMUs will take place May 1-4 face to face. Please visit our Events Calendar on the NCDPI website for future dates and locations. An HBMU registration invitation will be communicated closer to the event date.
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Pre-Registering Students
Reminder: Students should only be pre-registered if they are not currently active in any other NC PSU. Typically, only a subset of Kindergarten students will meet this definition — many Kindergarteners already have active NC PSU records due to public preschool services. Pre-registering students for the next school year who are active NC students during the current school year has negative impacts on the NCEdCloud IAM service, accountability, and ECATS.
Pre-registered students must have the scheduling setup page appropriately populated with the student’s next year grade and next school indicator. For pre-registered students, the next year grade must be the grade level that the student will be enrolled for the upcoming school year. For example, if a Kindergarten student is pre-registered for the next school year before running the End of Year process for the current school year, the next year grade for the student on the Scheduling Setup page should be 0 (Kindergarten).
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Student Accounting and School Business
Reminder: For questions related to the SASA Manual and student accounting, please contact the Student Accounting team in the School Business division at the following email. StudentAccounting@dpi.nc.gov
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OCR/CRDC SY2021-2022 - Collection Information Pending Federal Opening
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Dear Coordinators,
Please share with other staff as appropriate.
The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year. Data for the collection is from the previous year (School Year 2021-2022). Note: PSUs which were not open in the school year 2021-2022 will not participate in this collection.
To date, the Federal government has not published an official start date or requirements for the collection. The information from the Federal government may be published as late as the summer of 2023. NCDPI will notify PSUs once an announcement has been made.
There is no need to run the CRDC Preview Report in PowerSchool.
PSUs can begin to prepare for the SY21-22 CRDC by:
- Verifying or updating the CRDC Coordinator contacts are recorded in EDDIE
- As a reminder, all PSUs must have at least one CRDC Coordinator contact in EDDIE
- Ensuring Section 504 data for SY 2021-2022 been recorded in the Special Programs section of PowerSchool.
- Use the Enrolling Students in a Special Program guide to add student records.
- PSUs using third party applications for Section 504 will be required to submit Section 504 data to the CRDC on their own if a record is not added to PowerSchool.
- Section 504 Designation guidance is provided at the local level. Please contact the PSU 504 Coordinator with any questions.
PSUs will be required to gather and submit the following data for the CRDC:
Review and collect data using the SY2021-2022 CRDC School Form for the following survey questions:
- OFFN-5: Offenses -Number of Incidents Committed by School Staff
- OFFN-6: Offenses -Allegations Against School Staff (Resignation or Retirement)
- OFFN-7: Offenses -Allegations Against School Staff (Determined Responsible)
- OFFN-8: Offenses -Allegations Against School Staff (Determined Not Responsible)
- OFFN-9: Offenses -Allegations Against School Staff (Determination Pending)
- OFFN-10: Offenses -Allegations Against School Staff (Duty Reassignment)
Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.
Want information about the CRDC, but are not the CRDC Coordinator contact? Add your information here: 2122 CRDC – Info Only Contacts List
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Adaptive Keyboarding Contest
Do you want to help your students win special recognition for practicing essential keyboarding skills while having fun? Would you like to run your own competition? Learning.com can show you how!
In every educator's account, the Online Training Center is available. We have added new content in the form of Implementation Kits. One available kit is the Adaptive Keyboarding Contest. Run your own district competition utilizing all of the data and lessons provided from Learning.com.
If you would rather just be part of our statewide competition, please share the attached flier with your teachers who use Learning.com or want to introduce Learning.com’s keyboarding exercises into their curriculum. Keyboarding skills are essential in all learning environments and important for investing in future careers. This contest is a fun way to promote ongoing keyboarding practice with your students to develop fluency and accuracy.
This contest is open to students in grades 3-8 and starts on February 1, 2023. Winners will be announced mid-April. More details are in the attached flyer.
Tips for the contest:
- Encourage students to practice their keyboarding skills at least 3 times per week for 15-20 minutes per session
- Recommended practice:
- Bell ringer activity, early-completer activity, independent practice, during center time, at home
- Remind teachers and students that it’s flexible! Learning.com lessons can be accessed anywhere and at any time!
Check out this short video for more on Adaptive Keyboarding and Online Test Prep- https://vimeo.com/790894649
Lastly, please share your district’s participation by promoting on Twitter and mention @learningdotcom!
Type On!
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Early Grads Processing
The Home Base team has updated the Early Graduate Process QRD due to recent system changes with the transfer out process. Please be sure to review the updated QRD when processing your early graduates. PS QRD: Early Grauate Process
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New Self-Paced PD Courses for Canvas
Digital Teaching and Learning is excited to share two new self-paced professional development courses on the LMS, Canvas.
- Growing with Canvas - The Growing with Canvas course is a “Level 1” introduction to all things Canvas.
- Diving Deeper with Canvas - Educators more familiar with the LMS can utilize the Diving Deeper with Canvas course for specific training on personalized learning, feedback, and course design.
If you are interested in these PD opportunities, enrollment information can be found in the NCEES Self-Paced PD Guide.
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Schoolnet Self-Paced PD Course
The Continuing to Keep It Simple in Schoolnet 24 course is a “Level 1” introduction to all things Schoolnet. If you are interested in this PD opportunity, enrollment information can be found in the NCEES Self-Paced PD Guide.
Home Base Admin Course
Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.
Please visit these courses. Below are the steps to enroll:
How to access these resources:
- Sign in to the Blue Canvas icon within NCEdCloud
- Using the Global Navigation (on the left), click the Home Base Resources button
- On the menu that opens, select the course(s) you would like to enroll into
- After enrolling, the course will appear on your Canvas Dashboard
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Access for PSU PowerSchool SIS Admins
Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below. In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.
If you have any questions, please get in touch with Corey McNeill.
Link to Form
Other Information:
- Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
- We will continue to update these courses as more product information becomes available
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Subscribe to Major Events Status Alerts
Click the following link to subscribe to the Major Events Status Alerts and receive notifications of outages, wide-spread performance issues, downtime for maintenance, and high impact application issues that affect all instances.
Note: Notifications will be received for all PSUs in the state and cannot be limited to a single PSU.
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NCDPI Technology Support Center
NCDPI's Technology Support Center continues to meet your support needs for:
- Schoolnet
- NCEES/Unified Talent
- Staff & Student UID (eScholar)
Support availability:
Web (NEW URL): https://ncgov.servicenowservices.com/sp_dpi - 24/7
Phone: 919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)
Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket.
Follow Us on Social Media!
Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product.
These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier. If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today! Make sure you share this information with other staff within your school.
Instagram: @nchomebase Facebook: @nchomebase Twitter: @nchomebase
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Remember to visit the NC SIS website for additional information including webinars and training documentation. Follow us on twitter @NCHomeBase.
NC SIS
NC Department of Public Instruction
Education Building, 7th Floor North
301 North Wilmington Street
Raleigh, NC 27601
Email: home_base@dpi.nc.gov
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