NC SIS Weekly Email Bulletin

February 15, 2023

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Digital Teaching and Learning

 

 

DISTRICT SUPPORT

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NC SIS Weekly Email Bulletin


Topics in this issue:

 

1.    PowerSchool Upgrade

2.    NCEdCloud Maintenance   

3.    February HBMU Slides

4.    Pre-Registering Students  

5.    Student Accounting and School Business  

6.    Canvas Admin February State Call

7.    Canvas Certified Technical Admin Opportunity

8.    Portrait of a Graduate

9.    OCR/CRDC -  SY21-22 Civil Rights Data Collection Information

10.  Adaptive Keyboarding Contest

11.  Early Grads Processing

12.  New Technical Contact PowerSchool IPT Certification in February 2023

13.  Webinars, Recordings and Trainings

          New Self-Paced PD Courses for Canvas

          Schoolnet Self-Paced PD Course

          Home Base Admin Course

14.  Subscribe to Major Events Status Alerts

15.  NCDPI Technology Support Center

16.  Follow Us on Social Media

 


Power School Upgrade

PowerSchool Upgrade (22.11.0)

SIS Upgrade

 

A PowerSchool Upgrade is  scheduled to take place during the upcoming Maintenance Weekend (02/17/2023-02/20/2023).  The system will be taken offline at 5PM Friday February 17, 2023 and returned to service no later than 6AM Monday February 20, 2023.

 

This will be an upgrade from the current version of 20.11.4 to 22.11.0.  As mentioned in the previous SIS Bulletins all Admins and/or Teachers will be moved to the New Experience as the original PowerSchool view no longer exists.  

 

Please review the PS Release Notes for versions 21.x and 22.x at :  PS Release Notes

You can also review the Home Base Meet-ups PowerSchool slides for an overview of changes taking place in this upgrade.

 

PowerSchool SIS HBMU Slides - bit.ly/PSFeb23

 

Once the system returns to service Monday morning, if you are experiencing any issues please submit a case to PS support and fill out the Google form DPI is using to track reported issues. 


NCEdCloud Maintenance

NCEdCloud will undergo brief maintenance this weekend starting at 5 PM on Friday. Expected downtime is up to two hours. Please contact john.mairs@dpi.nc.gov or support@identityautomation.com with any questions or concerns.

 

NCEdCloud

Home Base Stacked

February HBMU Slides

It was great getting to see everyone last week at Home Base Meet Ups! If you were unable to attend, please view the links below to see what was discussed. If you have any questions, please reach out to the Home Base Team


Pre-Registering Students

Reminder: Students should only be pre-registered if they are not currently active in any other NC PSU. Typically, only a subset of Kindergarten students will meet this definition — many Kindergarteners already have active NC PSU records due to public preschool services. Pre-registering students for the next school year who are active NC students during the current school year has negative impacts on the NCEdCloud IAM service, accountability, and ECATS.

 

Pre-registered students must have the scheduling setup page appropriately populated with the student’s next year grade and next school indicator. For pre-registered students, the next year grade must be the grade level that the student will be enrolled for the upcoming school year. For example, if a Kindergarten student is pre-registered for the next school year before running the End of Year process for the current school year, the next year grade for the student on the Scheduling Setup page should be 0 (Kindergarten).

Pre-Registering Students

Student Accounting

Student Accounting and School Business

Reminder: For questions related to the SASA Manual and student accounting, please contact the Student Accounting team in the School Business division at the following email. StudentAccounting@dpi.nc.gov


Canvas Admin February Statewide Call

 

Reminder: For questions related to the SASA Manual and student accounting, please contact the Student Accounting team in the School Business division at the following email.

 

StudentAccounting@dpi.nc.gov

Canvas

Canvas

Canvas Certified Technical Admin Opportunity

The Canvas Certified Technical Admin program is designed to provide technical admins the knowledge they need to ensure a successful setup, design, implementation, and ongoing maintenance of their Canvas instances. Home Base is offering 1 training seat per SBE Region (8 total) for PSUs to participate in this training. 


Exemplar flyer

OCR/CRDC -  SY21-22 Civil Rights Data Collection Information

Dear Coordinators,  

 

Happy New Year!  Please share with other staff as appropriate.  Read this message carefully. 

 

The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year.  Data for the collection is from the previous year (School Year 2021-2022).  Note:  PSUs which were not open in the school year 2021-2022 will not participate in this collection. 

 

To date, the Federal government has not published an official start date or requirements for the collection.  The information from the Federal government may be published as late as the summer of 2023.  NCDPI will notify PSUs once an announcement has been made. 

 

Despite the delay in requirements from the Office of Civil Rights (OCR), North Carolina PSUs will move forward with data collection, following the documentation from the federal level provided for the school year 2021-2022. Understanding the time constraints posed by EOY, the plan will be to complete the collection phase of the CRDC well in advance of that time frame to allow for ample time for PSUs to verify, add and certify data in the federal submission system.

 

PSUs can begin to prepare for the SY21-22 CRDC by:

  •       Verifying or updating the CRDC Coordinator contacts are recorded in EDDIE
    •  As a reminder, all PSUs must have at least one CRDC Coordinator contact in EDDIE
  •       Ensuring Section 504 data for SY 2021-2022 has been recorded in the Special Programs section of PowerSchool.
    • Use the Enrolling Students in a Special Program guide to add student records. 
    • PSUs using third party applications for Section 504 will be required to submit Section      504 data to the CRDC on their own if a record is not added to PowerSchool.
    • Section 504 Designation guidance is provided at the local level.  Please contact the PSU 504 Coordinator with any questions.

PSUs will be required to gather and submit the following data for the CRDC:

Review and collect data using the SY2021-2022 CRDC School Form for the following survey questions:

  •       OFFN-5: Offenses -Number of Incidents Committed by School Staff
  •       OFFN-6: Offenses -Allegations Against School Staff (Resignation or Retirement)
  •       OFFN-7: Offenses -Allegations Against School Staff (Determined Responsible)
  •       OFFN-8: Offenses -Allegations Against School Staff (Determined Not Responsible)
  •       OFFN-9: Offenses -Allegations Against School Staff (Determination Pending)

      OFFN-10: Offenses -Allegations Against School Staff (Duty Reassignment

 There is no need to run the CRDC PowerSchool Preview Report at this time.

Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have. 

 

Want information about the CRDC, but are not the CRDC Coordinator contact?  Add your information here:  2122 CRDC – Info Only Contacts List

OCR

Keyboarding Contest

Adaptive Keyboarding Contest

 

Do you want to help your students win special recognition for practicing essential keyboarding skills while having fun? Would you like to run your own competition? Learning.com can show you how!

 

In every educator's account, the Online Training Center is available. We have added new content in the form of Implementation Kits. One available kit is the Adaptive Keyboarding Contest. Run your own district competition utilizing all of the data and lessons provided from Learning.com.

 

If you would rather just be part of our statewide competition, please share the attached flier with your teachers who use Learning.com or want to introduce Learning.com’s keyboarding exercises into their curriculum. Keyboarding skills are essential in all learning environments and important for investing in future careers. This contest is a fun way to promote ongoing keyboarding practice with your students to develop fluency and accuracy.

 

This contest is open to students in grades 3-8 and starts on February 1, 2023. Winners will be announced mid-April. More details are in the attached flyer.

 

Tips for the contest:

  • Encourage students to practice their keyboarding skills at least 3 times per week for 15-20 minutes per session 
  • Recommended practice:
    • Bell ringer activity, early-completer activity, independent practice, during center time, at home
  • Remind teachers and students that it’s flexible! Learning.com lessons can be accessed anywhere and at any time!

Check out this short video for more on Adaptive Keyboarding and Online Test Prep- https://vimeo.com/790894649

 

Lastly, please share your district’s participation by promoting on Twitter and mention @learningdotcom!

Type On!


Early Grads Processing

The Home Base team has updated the Early Graduate Process QRD due to recent system changes with the transfer out process. Please be sure to review the updated QRD when processing your early graduates. PS QRD: Early Grauate Process

Graduation Cap and Diploma

Closed

New Technical Contact PowerSchool IPT Certification in February 2023

 

Registration Closed. The max number of registered attendees has been reached.

You may click here to register for the waitlist.

 

In collaboration with PowerSchool, the Home Base Team will be offering virtual IPT certification training for new technical contacts from February 20-24, 2023. Seats are limited and will fill up quickly, please register as soon as possible.

  • This training will span five full days. 
  • Participants will have 90 days to take and pass the required certification test after training. 
  • Each PSU is allowed a certain number of technical contacts based on their ADM. 

If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790. NCDPI has created an IPT FAQ document to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.

 

Those who can attend the DPI offered IPT Training include: 

  • Anyone who is replacing a certified technical contact for their PSU.
  • A local charter school employee, not employed by a third-party company and has not previously attended IPT training.

Those who cannot attend this training are: 

  • Third-party Charter school SIS management company employees
  • PSUs wanting additional technical contacts above their desired allocation
  • Anyone who has attended training previously. 

Note: Anyone who is not eligible for this training will need to arrange training and certification through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.

 

Those who are eligible for this training session, please fill out the registration form.

 


HB Web

LMS

New Self-Paced PD Courses for Canvas

Digital Teaching and Learning is excited to share two new self-paced professional development courses on the LMS, Canvas.

 

  • Growing with Canvas - The Growing with Canvas course is a “Level 1” introduction to all things Canvas.
  • Diving Deeper with Canvas - Educators more familiar with the LMS can utilize the Diving Deeper with Canvas course for specific training on personalized learning, feedback, and course design.


If you are interested in these PD opportunities, enrollment information can be found in the NCEES Self-Paced PD Guide.


Schoolnet Self-Paced PD Course

The Continuing to Keep It Simple in Schoolnet 24 course is a “Level 1” introduction to all things Schoolnet. If you are interested in this PD opportunity, enrollment information can be found in the NCEES Self-Paced PD Guide


Home Base Admin Course

Home Base Admin Course 

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses.  Below are the steps to enroll:

 

How to access these resources:

    • Sign in to the Blue Canvas icon within NCEdCloud
    • Using the Global Navigation (on the left), click the Home Base Resources button
    • On the menu that opens, select the course(s) you would like to enroll into
    • After enrolling, the course will appear on your Canvas Dashboard
Canvas (Blue Logo)

 

Access for PSU PowerSchool SIS Admins

Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below.  In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.

 If you have any questions, please get in touch with Corey McNeill.  

Link to Form

 

 

Other Information:

  • Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
  • We will continue to update these courses as more product information becomes available

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Subscribe to Major Events Status Alerts 

Click the following link to subscribe to the Major Events Status Alerts and receive notifications of outages, wide-spread performance issues, downtime for maintenance, and high impact application issues that affect all instances.

Note:  Notifications will be received for all PSUs in the state and cannot be limited to a single PSU. 

 

Alert

ServiceNow new green logo

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

  • Schoolnet 
  • NCEES/Unified Talent 
  • Staff & Student UID (eScholar)


Support availability:

Web (NEW URL)https://ncgov.servicenowservices.com/sp_dpi   -  24/7

Phone:  919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)


Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket. 

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Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

 

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase


Remember to visit the NC SIS website for additional information including webinars and training documentation.  Follow us on twitter @NCHomeBase

 

 NC SIS

 NC Department of Public Instruction

 Education Building, 7th Floor North

 301 North Wilmington Street

 Raleigh, NC 27601

 

 Email:  home_base@dpi.nc.gov