NC SIS Weekly Email Bulletin
Topics in this issue:
1. SIS Conference - Only Days Away!
2. SIS Data Audit Plan Survey Fall 2022
3. Schoolnet Maintenance
4. Last Week's Maintenance Update
5. An HBMU Thank You
6. Extend 1 Standards
7. Read to Achieve Update
8. FTE School
9. Retention Promotion (RP) State Reporting Collection Due Oct. 27
10. 2023-2024 Course Code Request
11. Attendance Reminders
12. Webinars, Recordings and Trainings
New Self-Paced PD Courses for Canvas
November Canvas Admin Statewide Call
Schoolnet Self-Paced PD Course
Professional Learning Opportunities for NC Educators
Home Base Admin Course
13. Subscribe to Major Events Status Alerts
14. NCDPI Technology Support Center
15. Follow Us on Social Media
SIS Conference - Only Days Away!
ATTN: PSU SIS Coordinators and Leads,
The SIS Conference begins this Thursday, Oct. 27, and we hope to see you there! For those who have registered, please remember to go to the SIS22: Schedule and select your sessions. Space is limited and sessions are filling up!
Featured Session:
A SIS Data Audit Roundtable discussion to gather input from stakeholders for the upcoming SIS Audit proposal will take place on Thursday, October 27 from 12:30 - 1:15 p.m. Your input is valuable and needed, so please plan to attend. A survey has also been provided for your input. Please see the SIS Data Audit Plan Survey Fall 2022 message below.
Remember, PSUs may register up to 3 participants at a rate of $150 per registrant. This rate includes a continental breakfast, boxed lunch, and a heavy hors d’oeuvres reception on October 27. Continental breakfast and a boxed lunch will also be provided on October 28.
Click this link and REGISTER now!
Where: Raleigh Convention Center
When: October 27-28, 2022
Theme: SIS - Support, Improve, Succeed!
Goal: Our goal is to SUPPORT our PSU coordinators by sharing knowledge, resources and best practices that will IMPROVE upon the day to day tasks of our SIS users and produce a student data system that will enable our NC public school operations to SUCCEED.
Visit the SIS Conference web page located on the NCDPI website for more details including suggested hotel lodging and a list of FAQs.
SIS Data Audit Plan Survey Fall 2022
Over the past two years, there have been many discussions around clean and reliable SIS data. We know that you realize this is essential to the local PSU, state and federal reporting, and downstream systems that pull SIS data, and we want to support your PSU as much as possible.
A continued effort is being made to gather research for the future SIS Data Audit Process for PSUs and your input as a guardian of the NC SIS data would be greatly appreciated. Please click on the following link and provide your feedback.
SIS Data Audit Plan Survey Fall 2022
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Schoolnet Maintenance
Please be advised that Pearson will be conducting maintenance to the Schoolnet application tonight, October 21, 2022 at 8 p.m. The application will be returned to service as soon as maintenance is completed.
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Last Week's Maintenance Update
As a reminder, if you are experiencing issues with PowerSchool, please contact the PowerSchool Help Desk. For issues with other Home Base products, please contact the following product managers:
- Canvas: Corey McNeill, corey.mcneill@dpi.nc.gov
- Schoolnet: Rebecca Stokes, rebecca.stokes@dpi.nc.gov
- NCEES: Cami Narron, cami.narron@dpi.nc.gov **We are aware of issues with new staff not appearing in NCEES and working to resolve the problem.
We want to make sure your issues are addressed as quickly as possible.
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An HBMU Thank You!
The Home Base Team would like to extend a sincere thanks to all of our September 2022 HBMU hosts! Your facilities and other accommodations enabled us to meet and greet our PSU customers face-to-face throughout the state.
PSUs, please help us give a shout out to the following locations:
- James Sprunt CC, Kenansville, NC
- WCPSS Crossroads III, Cary, NC
- Spaugh Administrative Center, Charlotte, NC
- Wilkes County Schools, North Wilkesboro, NC
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Extend 1 Standards
The new Extend 1 Standards have been updated and added to the standards download document for PSUs. The download can be accessed here.
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FTE School
NCDPI would like to inform all PSUs that the DPI FTE school should not be used as a holding school during the school year and there should not be any student records in this school within your instance. This school may be used as a temporary holding school during the EOY process, but students must be moved back to their previous school and transferred out as a no-show within your instance after EOY. Failure to remove these students causes double enrollment in ECATS, resulting in record transfer issues.
Please see page 7 of the End-of-Year User Guide for instructions.
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Retention Promotion (RP) State Reporting Collection Due Oct. 27
The RP collects retention and promotion data for students that were in membership on the last instructional day of the 2021-22 school year. The RP collection period expires October 27, 2022. Please run the report in PowerSchool, review the data for accuracy and approve.
For technical issues with the report, please submit a ticket to PowerSchool Support at http://help.powerschool.com. Questions regarding RP reporting can be sent to Student Accounting at studentaccounting@dpi.nc.gov.
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2023-24 Course Code Request
The window for requesting new 2023-24 Course Codes is open and will remain open until Wednesday, October 26, 2022. If you have any specific course code requests for the 2023-24 school year or have general ideas for how we can improve the statewide course code system, please be sure to submit a response by the deadline. If you have any questions or concerns related to the survey, please contact Reenada Perez at reenada.perez@dpi.nc.gov.
invitation for 2023 - 2024 Course Requests
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New Self-Paced PD Courses for Canvas
Digital Teaching and Learning is excited to share two new self-paced professional development courses on the LMS, Canvas.
- Growing with Canvas - The Growing with Canvas course is a “Level 1” introduction to all things Canvas.
- Diving Deeper with Canvas - Educators more familiar with the LMS can utilize the Diving Deeper with Canvas course for specific training on personalized learning, feedback, and course design.
If you are interested in these PD opportunities, enrollment information can be found in the NCEES Self-Paced PD Guide.
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Attendance Reminders
The NCDPI Home Base Team is looking forward to a brand new year, and with that, please remember that taking accurate daily attendance for students is essential. Attendance guidelines can be found in the NC SASA Manual.
As policies change and new codes are added to meet those changes, it is imperative to review attendance data on a regular basis to ensure proper attendance coding. Financial Service and Business states that to be considered in attendance, a student (except for hospital/homebound or staggered kindergarten) must be present in the school for the school day or at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity. Such activities may include field trips, athletic contests, student conventions, musical festivals, or any similar approved activity.
Except as noted above, a student must be present at least one-half of the school's instructional day in order to be recorded present for that day.
NC General Statute 115C-378 states in part that no person shall encourage, entice, or counsel any child of compulsory school age to be unlawfully absent from school.
If a student is exempted from an exam and is not present in the school for the school day or not at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity, the student is absent.
For more information, questions or concerns, please contact Student Accounting at studentaccounting@dpi.nc.gov.
PEBT Attendance Code Reminder
P-EBT will continue into the fall of the 2022-2023 school year. As of now, it is uncertain how long these benefits will continue to be provided; however, until further notice, the benefits will be provided only to students enrolled in schools that are approved to participate in the National School Lunch Program.
P-EBT eligible students are those students that qualify for free or reduced-price meal benefits or attend a CEP school. Students will be reimbursed based on the individual attendance records with the attendance codes of 1D Quarantine and 1R Present Off-site.
Homebound/Hospital Attendance Code
A new H/H Attendance Code is now live in PowerSchool as of July 1, 2022. The attached technical assistance guide is intended to illustrate appropriate use cases for this code, provide responses to the FAQs submitted since announcing the upcoming release of the code, and an explanation of the documentation necessary to support a homebound/hospital placement through medical necessity or IEP Team decisions. Please be aware that this information is also being shared concurrently with other appropriate district personnel.
For detailed information, please visit the Homebount/Hospital Attendance Code Technical Assistance Guide.
Reading Camp Attendance
Please see and share the instructions below on how to take attendance during Reading Camp.
In PowerSchool:
Start Page > Student Selection > Special Programs
NC-Summer School - RTA
- Enter in the beginning date of Reading Camp and enter in the ending date of Reading Camp.
2. Enter in the total number of days students attended in the days present field.
Here is the QRD for enrolling students into a Special Program. Please work with your PS Data Manager/Coordinator in your PSU for assistance or complete a work ticket with PowerSchool.
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Schoolnet Self-Paced PD Course
The Continuing to Keep It Simple in Schoolnet 24 course is a “Level 1” introduction to all things Schoolnet. If you are interested in this PD opportunity, enrollment information can be found in the NCEES Self-Paced PD Guide.
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Professional Learning Opportunities for NC Educators
LinguaFolio PD Booklet
Participate in this asynchronous learning opportunity, which can be completed throughout the school year. Participants work at their own pace as they read the information, watch the videos, complete the activities, and submit a survey to receive a certificate of completion worth 10 contact hours.
More details are on the Professional Development page of the LF4NC Canvas Hub, or the short URL bit.ly/22-23PDBooklet.
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Supporting Multilingual Learners in the Classroom
Participate in this webinar series and complete the self-paced workshops, which can be completed throughout the school year. Participants are encouraged to attend the live sessions in teams (language and content area experts).
More information on the ELD Implementation Support PD Booklet is at https://bit.ly/SupportPD22-23.
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Home Base Admin Course
Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.
Please visit these courses. Below are the steps to enroll:
How to access these resources:
- Sign in to the Blue Canvas icon within NCEdCloud
- Using the Global Navigation (on the left), click the Home Base Resources button
- On the menu that opens, select the course(s) you would like to enroll into
- After enrolling, the course will appear on your Canvas Dashboard
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Access for PSU PowerSchool SIS Admins
Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below. In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.
If you have any questions, please get in touch with Corey McNeill.
Link to Form
Other Information:
- Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
- We will continue to update these courses as more product information becomes available
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Subscribe to Major Events Status Alerts
Click the following link to subscribe to the Major Events Status Alerts and receive notifications of outages, wide-spread performance issues, downtime for maintenance, and high impact application issues that affect all instances.
Note: Notifications will be received for all PSUs in the state and cannot be limited to a single PSU.
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NCDPI Technology Support Center
NCDPI's Technology Support Center continues to meet your support needs for:
- Schoolnet
- NCEES/Unified Talent
- Staff & Student UID (eScholar)
Support availability:
Web (NEW URL): https://ncgov.servicenowservices.com/sp_dpi - 24/7
Phone: 919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)
Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket.
Follow Us on Social Media!
Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product.
These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier. If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today! Make sure you share this information with other staff within your school.
Instagram: @nchomebase Facebook: @nchomebase Twitter: @nchomebase
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Remember to visit the NC SIS website for additional information including webinars and training documentation. Follow us on twitter @NCHomeBase.
NC SIS
NC Department of Public Instruction
Education Building, 7th Floor North
301 North Wilmington Street
Raleigh, NC 27601
Email: home_base@dpi.nc.gov
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