SIS Data Audit Plan Survey Fall 2022

Over the past two years, there have been many discussions around clean and reliable SIS data.  We know that you realize this is essential to the local PSU, state and federal reporting, and downstream systems that pull SIS data, and we want to support your PSU as much as possible.

A continued effort is being made to gather research for the future SIS Data Audit Process for PSUs and your input as a guardian of the NC SIS data would be greatly appreciated.  Please click on the following link and provide your feedback.

SIS Data Audit Plan Survey Fall 2022

Home Base Meet Up Resources

If you were unable to attend last month's Home Base Meet Ups,  checkout some of the slides and recordings shared below:

HBMU Opening Session Slides:  https://bit.ly/f2fhbmu922
Learning.com HBMU Slides:  https://bit.ly/LCOMHBMUSEPT2022

NCEES HBMU Recording:  https://youtu.be/wyhdehaanP4
NCEES HBMU Slides:  https://bit.ly/nceeshbmu922 

Canvas HBMU Recording: https://youtu.be/UAtNzB-acAA 

Canvas HBMU Slides: bit.ly/SepHBMUCanvas 

GoOpenNC HBMU Recording: ​​https://youtu.be/0_rGgf1CMr8

GoOpenNC HBMU Slides: bit.ly/SepHBMUGoOpenNC 

Schoolnet HBMU Recording: https://youtu.be/BI5F1A-l-kM  

Schoolnet HBMU Slides :bit.ly/SNHBMUSept

The next set of HBMUs will take place Nov. 14-18 virtually.  Pease visit our Events Calendar on the NCDPI website for future dates and locations.

FTE School

NCDPI would like to inform all PSUs that the DPI FTE school should not be used as a holding school during the school year and there should not be any student records in this school within your instance. This school may be used as a temporary holding school during the EOY process, but students must be moved back to their previous school and transferred out as a no-show within your instance after EOY.  Failure to remove these students causes double enrollment in ECATS, resulting in record transfer issues.

Please see page 7 of the End-of-Year User Guide for instructions.

Read to Achieve Update

Please read and share with the appropriate staff the latest Read-to-Achieve update.

Read-to-Achieve Update - 10/14/2022

Reminder:  2021–22 CRDC ICR Status Update for LEAs (Fall 2022)

The U.S. Department of Education (Department) Office for Civil Rights (OCR) is currently in the process of seeking approval from the U.S. Office of Management and Budget (OMB) to administer a Civil Rights Data Collection (CRDC) for the 2021–22 school year, and a CRDC for the 2023–24 school year. 

As you may know, proposed CRDC surveys must undergo two public notice and comment periods, pursuant to the Paperwork Reduction Act of 1995—an initial 60-day period, followed by a 30-day period.  For the initial comment period, OCR’s proposal was for a 2021–22 CRDC only.  The initial comment period closed on February 11, 2022.  OCR reviewed and responded to over 3,000 public comments received during the 60-day period and decided to expand its proposal to include a 2023–24 CRDC.  OCR submitted its responses to the comments and its latest proposed 2021–22 and 2023–24 CRDCs to OMB, for review, and for a final 30-day public comment period. See https://www.federalregister.gov/documents/2022/09/30/2022-21317/mandatory-civil-rights-data-collection-correction.

If OMB approves the two proposed CRDCs, then the CRDCs will be universal collections in which all public-school districts and schools in the nation will be required to participate.  After the proposed 2021–22 CRDC is approved, OCR will announce the survey dates (i.e., when the CRDC data submission system will open).  OCR urges your school district to take the necessary steps to prepare for the 2021–22 CRDC.  You may review the proposed data elements for the 2021–22 CRDC in the OMB Supporting Statement A document available at https://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=202111-1870-001.

Please check the CRDC Resource Center website (https://crdc.communities.ed.gov/#program) for updates on the status of the proposed 2021–22 CRDC.  OCR also would appreciate your contacting the CRDC Partner Support Center (PSC) via email (crdc@aemcorp.com) or by phone (855-255-6901), to provide the PSC your school district’s new staff contact information for the CRDC.  Furthermore, OCR encourages you to contact the PSC for technical assistance.  The PSC is staffed with experts who are here to support you in fulfilling this important responsibility.

Thank you in advance for your cooperation.

CRDC Partner Support Center:

Telephone: 855-255-6901

E-mail: crdc@aemcorp.com

PSC Contact Form: https://crdc.communities.ed.gov/#program/contact-psc

CRDC Resource Center: https://crdc.communities.ed.gov

Reminder:  Retention Promotion (RP) State Reporting Collection Due Oct. 27

The RP collects retention and promotion data for students that were in membership on the last instructional day of the 2021-22 school year.  The RP collection period expires October 27, 2022. Please run the report in PowerSchool, review the data for accuracy and approve.

For technical issues with the report, please submit a ticket to PowerSchool Support at http://help.powerschool.com. Questions regarding RP reporting can be sent to Student Accounting at studentaccounting@dpi.nc.gov.

Reminder:  2023-24 Course Code Request

The window for requesting new 2023-24 Course Codes is open and will remain open until Wednesday, October 26, 2022.  If you have any specific course code requests for the 2023-24 school year or have general ideas for how we can improve the statewide course code system, please be sure to submit a response by the deadline. If you have any questions or concerns related to the survey, please contact Reenada Perez at reenada.perez@dpi.nc.gov. 

Invitation for 2023 - 2024 Course Requests

Attendance Reminders

The NCDPI Home Base Team is looking forward to a brand new year, and with that, please remember that taking accurate daily attendance for students is essential.  Attendance guidelines can be found in the NC SASA Manual. 

As policies change and new codes are added to meet those changes, it is imperative to review attendance data on a regular basis to ensure proper attendance coding.  Financial Service and Business states that to be considered in attendance, a student (except for hospital/homebound or staggered kindergarten) must be present in the school for the school day or at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity. Such activities may include field trips, athletic contests, student conventions, musical festivals, or any similar approved activity.

Except as noted above, a student must be present at least one-half of the school's instructional day in order to be recorded present for that day.

NC General Statute 115C-378 states in part that no person shall encourage, entice, or counsel any child of compulsory school age to be unlawfully absent from school.

If a student is exempted from an exam and is not present in the school for the school day or not at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity, the student is absent.

For more information, questions or concerns, please contact Student Accounting at studentaccounting@dpi.nc.gov.

PEBT Attendance Code Reminder

P-EBT will continue into the fall of the 2022-2023  school year.  As of now, it is uncertain how long these benefits will continue to be provided; however, until further notice, the benefits will be provided only to students enrolled in schools that are approved to participate in the National School Lunch Program.

P-EBT eligible students are those students that qualify for free or reduced-price meal benefits or attend a CEP school. Students will be reimbursed based on the individual attendance records with the attendance codes of 1D Quarantine and 1R Present Off-site.

Homebound/Hospital Attendance Code

A new H/H Attendance Code is now live in PowerSchool as of July 1, 2022. The attached technical assistance guide is intended to illustrate appropriate use cases for this code, provide responses to the FAQs submitted since announcing the upcoming release of the code, and an explanation of the documentation necessary to support a homebound/hospital placement through medical necessity or IEP Team decisions. Please be aware that this information is also being shared concurrently with other appropriate district personnel.

For detailed information, please visit the Homebount/Hospital Attendance Code Technical Assistance Guide. 

Reading Camp Attendance

Please see and share the instructions below on how to take attendance during Reading Camp.

In PowerSchool:

Start Page > Student Selection > Special Programs

NC-Summer School - RTA

1. Enter in the beginning date of Reading Camp and enter in the ending date of Reading Camp.  2. Enter in the total number of days students attended in the days present field. 
   
   

Here is the QRD for enrolling students into a Special Program.  Please work with your PS Data Manager/Coordinator in your PSU for assistance or complete a work ticket with PowerSchool.

Professional Learning Opportunities for NC Educators

LinguaFolio PD Booklet

Participate in this asynchronous learning opportunity, which can be completed throughout the school year. Participants work at their own pace as they read the information, watch the videos, complete the activities, and submit a survey to receive a certificate of completion worth 10 contact hours. 

More details are on the Professional Development page of the LF4NC Canvas Hub, or the short URL bit.ly/22-23PDBooklet. 

Supporting Multilingual Learners in the Classroom 

Participate in this webinar series and complete the self-paced workshops, which can be completed throughout the school year. Participants are encouraged to attend the live sessions in teams (language and content area experts).

More information on the ELD Implementation Support PD Booklet is at https://bit.ly/SupportPD22-23.

Transcend Data Report Webinars

As a continuation of the Transcend webinar series, this month we will host Data Report Webinars for Transcend.  The purpose of these webinars is to walk through each of the Transcend reports to get a better understanding of the data that is available after students complete an interim assessment. 

Please click the link to register for one of these sessions. 

Registration Document

Canvas Statewide Call

Thank you to all who were able to join us for our October Canvas statewide call. If you were unable to join us, or if you would like to reference any aspect of our discussion, you can access the slides at: bit.ly/NC-Oct2022.

Click here to Register for the November Call

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Home Base Admin Course 

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses.  Below are the steps to enroll:

How to access these resources:

• Sign in to the Blue Canvas icon within NCEdCloud
• Using the Global Navigation (on the left), click the Home Base Resources button
• On the menu that opens, select the course(s) you would like to enroll into
• After enrolling, the course will appear on your Canvas Dashboard

Access for PSU PowerSchool SIS Admins

Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below.  In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.

 If you have any questions, please get in touch with Corey McNeill.  

Link to Form

Other Information:

• Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
• We will continue to update these courses as more product information becomes available

Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase