A Sincere Thanks from the Home Base Team!

Thank you for attending this year's first round of face-to-face Home Base Meet Ups.  We always appreciate your participation (virtually and face-to-face). 

For those who were unable to attend, we have conveniently provided some of the resources that were shared.  Feel free to share these resources with others within your PSU.

Canvas Slides: bit.ly/SepHBMUCanvas 

Canvas Recording: https://youtu.be/UAtNzB-acAA 

GoOpenNC Slides: bit.ly/SepHBMUGoOpenNC 

GoOpenNC Recording: ​​https://youtu.be/0_rGgf1CMr8 

Schoolnet Slides :bit.ly/SNHBMUSept

Schoolnet Recording: https://youtu.be/BI5F1A-l-kM 

If you attended our in-person Home Base Meet Ups in September and completed the feedback form,  certificates for 0.5 general CEUs will be emailed out the week of October 10. If you have questions, please contact the Home Base Team.  

Schoolnet Update

Please be advised that Pearson will be conducting an update to the Schoolnet application tonight, October 7, 2022, at 8 p.m.  The application will be returned to service as soon as maintenance is completed.

Read to Achieve Update

Please read and share with the appropriate staff the latest Read-to-Achieve update.

Read-to-Achieve Update - 10/07/2022

2021–22 CRDC ICR Status Update for LEAs (Fall 2022)

The U.S. Department of Education (Department) Office for Civil Rights (OCR) is currently in the process of seeking approval from the U.S. Office of Management and Budget (OMB) to administer a Civil Rights Data Collection (CRDC) for the 2021–22 school year, and a CRDC for the 2023–24 school year. 

As you may know, proposed CRDC surveys must undergo two public notice and comment periods, pursuant to the Paperwork Reduction Act of 1995—an initial 60-day period, followed by a 30-day period.  For the initial comment period, OCR’s proposal was for a 2021–22 CRDC only.  The initial comment period closed on February 11, 2022.  OCR reviewed and responded to over 3,000 public comments received during the 60-day period and decided to expand its proposal to include a 2023–24 CRDC.  OCR submitted its responses to the comments and its latest proposed 2021–22 and 2023–24 CRDCs to OMB, for review, and for a final 30-day public comment period. See https://www.federalregister.gov/documents/2022/09/30/2022-21317/mandatory-civil-rights-data-collection-correction.

If OMB approves the two proposed CRDCs, then the CRDCs will be universal collections in which all public-school districts and schools in the nation will be required to participate.  After the proposed 2021–22 CRDC is approved, OCR will announce the survey dates (i.e., when the CRDC data submission system will open).  OCR urges your school district to take the necessary steps to prepare for the 2021–22 CRDC.  You may review the proposed data elements for the 2021–22 CRDC in the OMB Supporting Statement A document available at https://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=202111-1870-001.

Please check the CRDC Resource Center website (https://crdc.communities.ed.gov/#program) for updates on the status of the proposed 2021–22 CRDC.  OCR also would appreciate your contacting the CRDC Partner Support Center (PSC) via email (crdc@aemcorp.com) or by phone (855-255-6901), to provide the PSC your school district’s new staff contact information for the CRDC.  Furthermore, OCR encourages you to contact the PSC for technical assistance.  The PSC is staffed with experts who are here to support you in fulfilling this important responsibility.

Thank you in advance for your cooperation.

CRDC Partner Support Center:

Telephone: 855-255-6901

E-mail: crdc@aemcorp.com

PSC Contact Form: https://crdc.communities.ed.gov/#program/contact-psc

CRDC Resource Center: https://crdc.communities.ed.gov

Reminder:  Retention Promotion (RP) State Reporting Collection Due Oct. 27

The RP collects retention and promotion data for students that were in membership on the last instructional day of the 2021-22 school year.  The RP collection period expires October 27, 2022. Please run the report in PowerSchool, review the data for accuracy and approve.

For technical issues with the report, please submit a ticket to PowerSchool Support at http://help.powerschool.com. Questions regarding RP reporting can be sent to Student Accounting at studentaccounting@dpi.nc.gov.

Reminder:  2023-24 Course Code Request

The window for requesting new 2023-24 Course Codes is open and will remain open until Wednesday, October 26, 2022. If you have any specific course code requests for the 2023-24 school year or have general ideas for how we can improve the statewide course code system, please be sure to submit a response by the deadline. If you have any questions or concerns related to the survey, please contact Reenada Perez at reenada.perez@dpi.nc.gov. 

Invitation for 2023 - 2024 Course Requests

Reminder:  ECATS Automated Student Record Transfer Issues

There are two major issues that will cause the Automated Transfer in ECATS to stop and not take place.

The first issue is missing enrollment data on the student’s history due to the documentation of the student’s entry and exit dates in PowerSchool being out of sequence. To avoid seeing this issue in the ECATS system, please make sure the entry and exit dates from the prior PSU are correct at the prior PSU and that the exit date is before the entry date into your PSU.

The second issue is the Legal Name at the current PSU does not match the Legal Name at the prior PSU. The First and Last Legal Names must match from one PSU to the next including hyphens and apostrophes or any other special characters for the Automated Transfer to take place.

If you have already submitted a ZenDesk ticket for a student, please do not submit another one for the same student. You may add notes to the existing ticket or create a follow up if the ticket has been closed. A DPI staff member is checking student records impacted by these issues and manually transferring these as appropriate. We are working to do this as quickly as possible; however, this is a time-intensive task for each record affected and we appreciate your patience.

Reminder:  Advanced Math Course (AMC) Legislation Reporting Update

NC’s Advanced Math Course legislation, Session Law 2019-120/Senate Bill 500, requires that any student who has demonstrated the highest level of mastery in the previous school year accesses advanced mathematics instruction the following year. The legislation requires NCDPI to annually collect the number and demographic information for all students who are eligible for advanced math courses AND whether or not they are currently placed, meaning this school year, in advanced math courses.  

The reporting window for this year is October 1st - October 15th. To support you in this process a video has been created to share the purpose and timeline of the advanced math course report, along with step by step instructions for running, validating, and submitting the report and any data corrections.  

For the video resource, additional guidance and resources, please visit the Advanced Mathematics Course (AMC) Enrollment Legislation | NC DPI website. 

The NCDPI team will also host the remaining Office Hour to provide technical assistance with the report in the coming week: 

Attendance Reminders

The NCDPI Home Base Team is looking forward to a brand new year, and with that, please remember that taking accurate daily attendance for students is essential.  Attendance guidelines can be found in the NC SASA Manual. 

As policies change and new codes are added to meet those changes, it is imperative to review attendance data on a regular basis to ensure proper attendance coding.  Financial Service and Business states that to be considered in attendance, a student (except for hospital/homebound or staggered kindergarten) must be present in the school for the school day or at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity. Such activities may include field trips, athletic contests, student conventions, musical festivals, or any similar approved activity.

Except as noted above, a student must be present at least one-half of the school's instructional day in order to be recorded present for that day.

NC General Statute 115C-378 states in part that no person shall encourage, entice, or counsel any child of compulsory school age to be unlawfully absent from school.

If a student is exempted from an exam and is not present in the school for the school day or not at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity, the student is absent.

For more information, questions or concerns, please contact Student Accounting at studentaccounting@dpi.nc.gov.

PEBT Attendance Code Reminder

P-EBT will continue into the fall of the 2022-2023  school year.  As of now, it is uncertain how long these benefits will continue to be provided; however, until further notice, the benefits will be provided only to students enrolled in schools that are approved to participate in the National School Lunch Program.

P-EBT eligible students are those students that qualify for free or reduced-price meal benefits or attend a CEP school. Students will be reimbursed based on the individual attendance records with the attendance codes of 1D Quarantine and 1R Present Off-site.

Homebound/Hospital Attendance Code

A new H/H Attendance Code is now live in PowerSchool as of July 1, 2022. The attached technical assistance guide is intended to illustrate appropriate use cases for this code, provide responses to the FAQs submitted since announcing the upcoming release of the code, and an explanation of the documentation necessary to support a homebound/hospital placement through medical necessity or IEP Team decisions. Please be aware that this information is also being shared concurrently with other appropriate district personnel.

For detailed information, please visit the Homebount/Hospital Attendance Code Technical Assistance Guide. 

Reading Camp Attendance

Please see and share the instructions below on how to take attendance during Reading Camp.

In PowerSchool:

Start Page > Student Selection > Special Programs

NC-Summer School - RTA

1. Enter in the beginning date of Reading Camp and enter in the ending date of Reading Camp.  2. Enter in the total number of days students attended in the days present field. 
   
   

Here is the QRD for enrolling students into a Special Program.  Please work with your PS Data Manager/Coordinator in your PSU for assistance or complete a work ticket with PowerSchool.

Transcend Data Report Webinars

As a continuation of the Transcend webinar series, this month we will host Data Report Webinars for Transcend.  The purpose of these webinars is to walk through each of the Transcend reports to get a better understanding of the data that is available after students complete an interim assessment. 

Please click the link to register for one of these sessions. 

Registration Document

Canvas Statewide Call

Thank you to all who were able to join us for our October Canvas statewide call on Monday. If you were unable to join us, or if you would like to reference any aspect of our discussion, you can access the slides at: bit.ly/NC-Oct2022.

Click here to Register for the November Call

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Home Base Admin Course 

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses.  Below are the steps to enroll:

How to access these resources:

• Sign in to the Blue Canvas icon within NCEdCloud
• Using the Global Navigation (on the left), click the Home Base Resources button
• On the menu that opens, select the course(s) you would like to enroll into
• After enrolling, the course will appear on your Canvas Dashboard

Access for PSU PowerSchool SIS Admins

Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below.  In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.

 If you have any questions, please get in touch with Corey McNeill.  

Link to Form

Other Information:

• Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
• We will continue to update these courses as more product information becomes available

Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase