NC SIS Weekly Email Bulletin

July 29, 2022

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DISTRICT SUPPORT

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NC SIS Weekly Email Bulletin

Topics in this issue:

1.  Thank You for Attending This Week's Home Base Meet Ups!

2.  Canvas Grading Period Resource

3.  Read-to-Achieve Update - 07/29/2022

4.  Expanded MFA Options in NCEdCloud for 2022-23

5.  Transcend

6.  Reminder:  Legal Names in PowerSchool

7.  Reminder:  ECATS Beginning-of-Year (BOY)
8.  Reminder:  Advance Math Course (AMC) Legislation 

9.  Reminder:  Cross-PSU Enrollment Pilot Participation

10.  Reminder:  BOY Features Survey

11.  Reminder:  2022-23 Plan Updates

12.  Attendance Reminders

13.  Webinars, Recordings and Training

          New Home Base Admin Course

          Access to NCDPI Canvas for Home Base Resource Hubs

          Canvas Caravan PD Opportunity

          New Canvas Admin. Training

          Learning.com Summer PD 2022

          NC PSU Staff Self-Paced PD Courses One Pager

          Math Teacher Guides for 6th, 7th and 8th Grade Now on GoOpenNC
14.  Subscribe to Major Events Status Alerts

15.  NCDPI Technology Support Center

16.  Follow Us on Social Media  


Home Base Meet Up

Thank You for Attending This Week's Home Base Meet Ups!

Thank you for attending and participating in this week's Home Base Meet Ups!  Your attendance and sharing is what makes these meetings so valuable to us and your peers. As you reflect on your experience, we welcome your feedback to help drive future meetings. Use this link to complete our feedback survey:  https://bit.ly/HBMU22-23Feedback.

 

If you were unable to attend a session or would like a refresher, links to the slides and recordings are listed below.

 

Canvas Recording - https://youtu.be/5thgV9c3j1A

Canvas Slides - https://bit.ly/July22CanvasHBMU 

GoOpeNC Recording - https://youtu.be/i58mYLsNoSA 

GoOpenNC Slides - https://bit.ly/July22GoOpenNCHBMU 

Learning.com Recording - https://youtu.be/j6SwvOEfvoA 

Learning.com Slides - http://bit.ly/LCOMJULY2022

NCEES Recording - https://youtu.be/fSlCyvYANxo

NCEES Slides - https://bit.ly/hbmu22julyncees

PowerSchool Recording - https://youtu.be/y2H3CE58awU

PowerSchool Slides - https://bit.ly/PSJuly22

Schoolnet Recording - https://youtu.be/xam0Ca7_nx4 

Schoolnet Slides - https://bit.ly/snHBMU0726

 

 

HOSTING SITES NEEDED!!!

 

This year, the Home Base Team has scheduled two rounds of face-to-face HBMUs for the 2022-2023 school year.  These will take place September 26-29, 2022 and May 1-4, 2023.  Locations are being scheduled NOW!  

The Home Base Team will begin the September HBMUs in the eastern part of the state and travel west throughout the week.  The team will begin the May 2023 face-to-face meetups in the western part of the state and travel east throughout the week.  If you would like to be a host site for a face-to-face meet up, please complete the HBMU Hosting Form.  

Remaining Dates and Needed Regions - Sept 26 (NE/SE), May 3 (NC/Sandhills), May 4 (NE/SE)

 

The calendar of HBMU events has been provided below.  Please mark your calendars accordingly and make note of the format (virtual or face-to-face). 

 


Home Base Meet Up Calendar

Grade A+

Canvas Grading Period Resource

During this week's Home Base Meet Up, several admins asked about setting up a “no due date” grading period. Jacob from Instructure has provided us with a resource that contains more information about how to set this up.  For those who are interested, click on this resource link.


NC Elementary Students Reading

Read to Achieve Update - 07/29/2022

Please read and share the latest RtA update with your staff. 

 

Read-to-Achieve Update - 07/29/2022

 

 


NCEdCloud MFA

Expanded MFA Options in NCEdCloud for 2022-23

The NCEdCloud IAM Service Team at NCDPI, MCNC, and Identity Automation is excited to announce the availability of expanded multi-factor authentication options available to PSUs in NCEdCloud. NCEdCloud Administrators can now specify additional employees for whom MFA is required by uploading a list of UIDs. Alternatively, NCEdCloud Administrators can opt-in to require MFA for ALL employees in a PSU.

 

More information was provided directly to NCEdCloud Administrators and PSU Technology Directors this morning. It can also be found on the NCEdCloud website. We hope these new options will further enhance the security of the NCEdCloud IAM Service for PSUs.


Laptop to learn

Transcend

We want to take this opportunity to welcome you to the Transcend Assessment System. Thank you for opting in to Pearson Transcend! 

 

As you may have seen in one of the Transcend demos hosted by John Mairs, the Transcend assessment sits within the Home Base Schoolnet platform. We would like to assist your schools with the implementation process and provide opportunities for training and support.

 

PSU training opportunities will consist of two parts: test set-up and administration and reporting. The initial training for Transcend will consist of 2 live sessions (that will be recorded) focusing on the initial assessment set-up. Participants will walk through selecting standards using the intelligent test blueprint (ITB) based on their district's scope and sequence. The training will also focus on test session management.​ This session is designed for PSU assessment managers. Part two of the training opportunities will include 2 live sessions (that will be recorded) on the navigation and interpretation of the Transcend reports. ​

 

We ask that you register for these sessions here.

 

District support ​will be available before, during and after the assessment administration​s. Consistent with NCDPI support, ServiceNow cases​ should be submitted to request troubleshooting, questions, and support.

 

To assist us with your implementation of Transcend, we are asking each PSU to complete a brief questionnaire:   https://forms.gle/xkt2yTxS7zZU8FTf7.

 

Thank you for opting in to the Transcend Assessment system. Please let us know if you have any questions.


Reminder:  Legal Names in PowerSchool

It has been brought to the NCDPI Home Base Team’s attention that some PSUs are entering the suffix of a student’s legal name (e.g., Jr., III, etc.) in the last name field of PowerSchool.  This causes errors in third party systems that pull this information from PowerSchool (e.g., ECATS, etc.). 

 

To avoid downstream errors, please use the appropriate fields when entering a student's name in PowerSchool.  For more information on how to enter legal names and preferred names, visit the quick reference document, PS Guidance: About Legal and Preferred Name.


ECATS NC logo

Reminder:  ECATS Beginning-of-Year (BOY)

ECATS has begun its Beginning-of-Year (BOY) process. Data for the 2022-2023 school year is being loaded including new students and updated PowerSchool data. Files will return to their normal load schedules once the initial loads take place. 

 

The process to update graduation data in ECATS will occur after the August deadline for entry of graduation data into PowerSchool. Once this file is processed, students who have graduated will be exited in ECATS. After that point, districts will be able to select the Modified Exit Reason in ECATS for the 2021-2022 Exit Count and these students will no longer appear active in ECATS.


NCDPI Math Social Media Logo

Reminder:  Advance Math Course (AMC) Legislation

To support the effective implementation of the June 2019 Advanced Courses in Mathematics legislation, the NCDPI team is providing the attached updated information and guidance around the impact of the legislation and the mechanism for reporting the information to the Joint Legislative Education Oversight Committee (JLEOC).  

 

The Advanced Math Course (AMC) legislation strengthens NC’s focus on broadening access and opportunities by ensuring that all impacted students receive rigorous, academically appropriate instruction in mathematics and that students are not overlooked for advanced learning opportunities in mathematics.  

 

For additional guidance and resources, visit the Advanced Mathematics Course (AMC) Enrollment Legislation | NC DPI website.  On August 15, a pre-recorded webinar will be available to overview the attached guidance, and ‘live’ Office Hours will be available in September. 

 

For other questions, please contact Stephanie Cyrus at stephanie.cyrus@dpi.nc.gov with the Office of Advanced Learning and Gifted Education at NCDPI.


Home Base Volunteer

Reminder:  Cross PSU Enrollment Pilot Participation

The Home Base SIS team is seeking PSUs willing to participate in a PowerSchool Cross PSU Pilot. The Cross PSU function will involve enrolling students from one PSU into courses at another PSU within PowerSchool and will not include NCVPS.  The projected target date for the pilot is the first semester of the 2022-2023 school year.

A functional demonstration of the product will occur before volunteers for the program make their final commitment.  The PSUs who choose to continue will be expected to:

  • Actively participate in the pilot program
  • Submit support tickets to report issues
  • Participate in product training
  • Attend 30 minutes to 1-hour online monitoring sessions of the pilot program weekly to discuss the positive and or negative aspects of the product and its usage.


Note:
The frequency of the meetings will be expected to decrease as those piloting the product become more adept with their use of the product.

Please reach out to Russell Dixon via email if you are interested in being part of the PowerSchool Cross PSU Pilot.

 


Instructional Improvement System

Reminder:  BOY Features Survey

Good afternoon, NC Schoolnet Users!

This year's BOY Features Survey has been developed for PSUs to select their preferences for a few features this school year:

  1. Whether released EOGs, EOCs, and NCFEs will be recommended just to the district (default) or directly to teachers.
  2. Whether NCDPI Math Sets and Certica Testlets will be recommended just to the district (default) or directly to teachers.
  3. Whether PSUs would like to take advantage of the new Renaissance STAR Assessment Data Sync option.
  4. Whether Schoolnet should utilize the term end dates from PowerSchool (default) or custom extended dates.


This form was sent only to the identified Schoolnet lead and backup for each PSU. Form links are generated individually for each PSU to ensure form security and validity.

 

The form must be submitted by August 30, 2022, if your PSU wishes to utilize these options. PSUs who do not submit the form will use the default options specified above. If your PSU did not receive the form or has any questions regarding these options, please reach out to me at rebecca.stokes@dpi.nc.gov.

 

Thank you for your tireless work educating the students of North Carolina Public Schools! Have a great 2022-2023 school year.

 


Test

Reminder:  2022–23 Plan Updates

As Individualized Education Programs (IEPs), Section 504 Plans, and English Learner (EL) Plans are reviewed and updated annually, the following updates should be considered for the 2022–23 school year and beyond.

 

Updates to test names

The test names listed in the chart will be updated in the Every Child Accountability and Tracking System (ECATS) and PowerSchool for the 2022–23 school year.

 

Current test name

Test name beginning in 2022–23

W-APT/WIDA Screener – Listening

WIDA Screener for Kindergarten/WIDA Screener – Listening

W-APT/WIDA Screener – Reading

WIDA Screener for Kindergarten/WIDA Screener – Reading

W-APT/WIDA Screener – Writing

WIDA Screener for Kindergarten/WIDA Screener – Writing

W-APT/WIDA Screener - Speaking

WIDA Screener for Kindergarten/WIDA Screener – Speaking

 

 

 

 

 

 

 

As schools complete Review of Accommodations Used During Testing (ROA) forms for students, the previous test name will be accepted until a new IEP, Section 504, or EL Plan is developed to reflect the current test name. For example, if a student’s ROA form lists W-APT/WIDA Screener – Listening, those accommodations will be provided for the WIDA Screener for Kindergarten/WIDA Screener – Listening.

 

Accommodation Name Change

The accommodation name change listed below will be updated in ECATS and PowerSchool for the 2022–23 school year.

Current accommodation name

New accommodation name

Assistive Technology Device(s)

Assistive Technology

 

 

 

 

Accommodation Changes to the NCEXTEND1 Alternate Assessments

The following accommodations will be made available in ECATS for the 2022–23 school year.

 

Test Name:

Accommodations added:

NCEXTEND1 – Reading, Mathematics, Science, Biology, English II, NC Math 1, and Grade 11

Cranmer Abacus (CAB)

Dictation to a Scribe (DSC)

Electronic Braille Notetaker (EBN)

One Test Item Per Page Edition (OIP)

Scheduled Extended Time (EXT)

Slate and Stylus/Braille Paper (BRW)

Student Marks Answers in Test Book (MRK)

Student Reads Test Aloud to Self (RAS)

 

 

 

 

All accommodations needed to complete the NCEXTEND1 alternate assessment should be selected regardless of the test design. Each student should have a Review of Accommodation Used During Testing form generated and completed for each NCEXTEND1 alternate assessment administered. It is important that appropriate documentation of accommodations offered and provided are correctly documented for each student administered all NCEXTEND1 assessments.

 

Public school units using third party vendors to process Section 504 or EL plans are encouraged to implement these updates in those systems to ensure proper delivery of accommodation information for testing purposes.

 


attendance

Attendance Reminders

The NCDPI Home Base Team is looking forward to a brand new year, and with that, please remember that taking accurate daily attendance for students is essential.  Attendance guidelines can be found in the NC SASA Manual. 

 

As policies change and new codes are added to meet those changes, it is imperative to review attendance data on a regular basis to ensure proper attendance coding.  Financial Service and Business states that to be considered in attendance, a student (except for hospital/homebound or staggered kindergarten) must be present in the school for the school day or at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity. Such activities may include field trips, athletic contests, student conventions, musical festivals, or any similar approved activity.

Except as noted above, a student must be present at least one-half of the school's instructional day in order to be recorded present for that day.

 

NC General Statute 115C-378 states in part that no person shall encourage, entice, or counsel any child of compulsory school age to be unlawfully absent from school.

 

If a student is exempted from an exam and is not present in the school for the school day or not at a place other than the school with the approval of the appropriate school official for the purpose of attending an authorized school activity, the student is absent.

For more information, questions or concerns, please contact Student Accounting at studentaccounting@dpi.nc.gov.


PEBT Attendance Code Reminder


As shared on 11/20/21, P-EBT continued in the 2021-2022 school year.  The benefits will be provided only to students enrolled in schools that are approved to participate in the National School Lunch Program. P-EBT eligible students are those students that qualify for free or reduced-price meal benefits or attend a CEP school. Students will be reimbursed based on the individual attendance records with the attendance codes of 1D Quarantine and 1R Present Off-site.


Homebound/Hospital Attendance Code

A new H/H Attendance Code is now live in PowerSchool as of July 1, 2022. The attached technical assistance guide is intended to illustrate appropriate use cases for this code, provide responses to the FAQs submitted since announcing the upcoming release of the code, and an explanation of the documentation necessary to support a homebound/hospital placement through medical necessity or IEP Team decisions. Please be aware that this information is also being shared concurrently with other appropriate district personnel.

For detailed information, please visit the Homebount/Hospital Attendance Code Technical Assistance Guide



Reading Camp Attendance

Please see and share the instructions below on how to take attendance during Reading Camp.

 

In PowerSchool:

 

Start Page > Student Selection > Special Programs

NC-Summer School - RTA

  1. Enter in the beginning date of Reading Camp and enter in the ending date of Reading Camp.  2. Enter in the total number of days students attended in the days present field. 

Here is the QRD for enrolling students into a Special Program.  Please work with your PS Data Manager/Coordinator in your PSU for assistance or complete a work ticket with PowerSchool.


HB Web

Home Base Admin Course

New Home Base Admin Course 

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses.  Below are the steps to enroll:

 

How to access these resources:

    • Sign in to the Blue Canvas icon within NCEdCloud
    • Using the Global Navigation (on the left), click the Home Base Resources button
    • On the menu that opens, select the course(s) you would like to enroll into
    • After enrolling, the course will appear on your Canvas Dashboard


Other Information:

  • Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
  • We will continue to update these courses as more product information becomes available

Canvas (Blue Logo)

Access to NCDPI Canvas for Home Base Resource Hubs

Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below.  In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.

 If you have any questions, please get in touch with Corey McNeill.  

Link to Form

 


Canvas Caravan

Canvas Caravan PD Opportunity

Canvas Caravan Aug. 5, 2022

  • Who: All Educators and Administrators, from kindergarten to university, are invited to enjoy Canvas Caravan.
  • What: K-12 and Higher Education have teamed up for a Canvas Caravan. Join us in North Carolina and hear from knowledgeable Canvas ambassadors. 
  • When: August 5, 2022: 9am-4pm. 
  • Where: UNC Charlotte Marriott Hotel
  • How: Link to registration

Online Training

New Canvas Admin Training

If you are a new Canvas admin or would like an admin refresher, please attend our New Canvas Admin Training on Monday, August 8 at 10 AM. In this meeting, we will go over: global features, settings, permissions, and much more! The meeting will be recorded for those who are unable to attend, but please still register!

Registration Link


Learning.com

Learning.com Summer PD 2022

Educators,

 

Dive into Learning.com’s 30 minute videos to help plan for your 2022-2023 school year!  Topics include:

  • Lesson Planning Using the EasyTech Learning Cycle
  • Redesign Your PD Approach with Online Training Center
  • Implementation Models:  Finding Your Fit
  • What’s New and What’s Coming - Learn All the Secrets

 

Click on the Summer PD 2022 link for more details and registration.

 


NC PSU NCEES PD Course One Pager

NC PSU Staff Self-Paced PD Courses 

For any NC PSU Staff who need CEU credits, DTL now has a database of all current asynchronous NCEES PD opportunities for staff. Find the PD that you need: NC PSU Staff Self-Paced PD Courses.

The listing includes free DPI courses published in NCEES and a resource for retired or on-leave staff currently not active in NCEES.
 

Looking for DLCs? Courses are also sorted by credit type.

Note: The acquiring of CEUs and contact hours is subject to LEA/Charter approval. Staff should follow local guidelines on pre-approvals, completed course approvals or requests to apply for approval of a different credit type on completed PD.

 


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Math Teacher Guides for 6th, 7th and 8th Grade Now on GoOpenNC

New Resource Alert! Math Teacher Guides for 6th, 7th and 8th grade are now live on GoOpenNC. These guides support the use of Rethink Education's courses available on Canvas Commons or GoOpenNC with tips and curricular resources to meet the needs of all students.

View the new middle school grades' math guides and more resources #GoOpen Rethink Ed - Blended Learning Hub.

 


Alert

Subscribe to Major Events Status Alerts 

Click the following link to subscribe to the Major Events Status Alerts and receive notifications of outages, wide-spread performance issues, downtime for maintenance, and high impact application issues that affect all instances.

Note:  Notifications will be received for all PSUs in the state and cannot be limited to a single PSU. 

 


ServiceNow new green logo

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

  • Schoolnet 
  • NCEES/Unified Talent 
  • Staff & Student UID (eScholar)


Support availability:

Web (NEW URL)https://ncgov.servicenowservices.com/sp_dpi   -  24/7

Phone:  919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)


Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket. 

social_media

Phone

Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

 

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase


Remember to visit the NC SIS website for additional information including webinars and training documentation.  Follow us on twitter @NCHomeBase

 

 NC SIS

 NC Department of Public Instruction

 Education Building, 7th Floor North

 301 North Wilmington Street

 Raleigh, NC 27601

 

 Email: ncsis@dpi.nc.gov