Non-PowerSchool Data Files Available

Dear Coordinators,

Please share with other staff as appropriate.

Note: PSUs which were not open in the school year 2020-2021 are not required to participate in this collection.

Non-PowerSchool CRDC Files are Available.
Thank you to the PSUs who have begun to review the Non-PowerSchool data files. This review has been especially helpful in spotting anomalies before the upload in December.  Non-PowerSchool CRDC files are school level data. Use the federal School Form when reviewing.

Below are the three files which will be uploaded to the Federal Submission Tool:

• Internet Devices file was re-published November 3.
  • Columns in the previous file were misaligned. The issue has been resolved.
  • This file can be filtered to view entities within a PSU reporting Internet Access and Devices. This data was provided by DLMI. The most recent collection period was December 2020-Jan 2021.
• Certified Teacher Class Counts has been re-published.
  • Some schools and classes were not included. This issue has been resolved. 
  • This file can be filtered to view entities within a PSU reporting certified teacher class counts for CRDC specific courses. Data in this file are a crosswalk from Licensure codes, Staff UID and CRDC specific course codes.
• Staff data has been published.
  • This file can be filtered to view entities within a PSU reporting school and support staff and school security staff. This data was provided by Financial Business Services. The data comes from Payroll. 
  • It is important to understand that the CRDC School Form states: 'Include Staff regardless of how staff were funded (i.e., federal, state, and/or local funds or funds from another entity).' Work with the local Finance Officer or Charter Management company to ensure all data are reported.

Complete the PowerSchool Review by December 3, 2021

Make sure to complete the CRDC PowerSchool setup and run the LEA Office Level CRDC Preview Report by December 3, 2021.  Any PSU which does not contribute data as specified by state requirements, or has more information at the local level, will be required to update the Federal Submission Tool after the NCDPI upload. Resources are located on the CRDC Documentation and Webinars page of the NCDPI website.

Contact Terra Lynne Dominguez, terra.dominguez@dpi.nc.gov, with questions.

Read-to-Achieve Update - Nov. 5, 2021

We are so grateful for the partnership that we have with each of our PSUs across the state. In ongoing efforts to provide timely answers to your questions, our RtA Update this week is packed full of essential information.

Please note within the memo our NEW Literacy at Home resource and share with your districts and parents.

Thank you for supporting our youngest readers!

RtA Memo Update - 11/05/2021

Official Fall Legislative Class Size Report

This is a reminder that the Fall Legislative Class Size (LCS) Collection window is now open for all PSUs. Pursuant to §GS115C-301 this data is collected two times a year and captures data from the end of October and end of February of each school year.  Each local board of education, through the superintendent, shall file a report, based on information provided by the principal, for each school within the local school administrative unit with the Superintendent of Public Instruction.  

The due date for the approval of the Fall LCS Report, affidavit, and waiver submissions is November 30, 2021. PSUs should begin running and reviewing their reports to allow ample time for cases to be submitted and reviewed if necessary.

NOTE: Please be aware that the current staff file that is loaded in production only includes staff members who were active as of September 30. There have been some problems with some of the PSU payroll systems this month so datafiles are running late. As soon as the October payroll file is available, DPI will have the staff data refreshed. Until then, any teacher who was scheduled to a section since October 1 will not be on the report. If you have teachers missing from the LCS reports, please wait to submit your reports until the new payroll file is loaded.

Also, because the K-8 School Report data is pulled from the K-8 Average Class Size by School report, ALL PSUs, including Charter Schools must run the Fall LCS Collection.

More information about the LCS Collection can be found in this presentation.

Reminder:  Unofficial Legislative Class Size Monthly Reports

While the official Legislative Class Size Collection is reported to the State Superintendent’s office twice a year, legislation requires districts to monitor local class enrollment totals throughout the year. Throughout the year, local boards of education shall report exceptions to the class size requirements set out for kindergarten through third grade and significant increases in class size at other grade levels to the State Board and shall request allotment adjustments at any grade level, waivers from the requirements for kindergarten through third grade, or both.

A new set of reports were placed into all PowerSchool instances this past weekend. New, Unofficial Legislative Class Size reports are available on the State Reporting page and these reports follow the exact same logic as the official reports. These reports are to be used as a monitoring tool and can be ran each month to help principals and data managers have quicker access to viewing class size totals. Schools are not required to submit the unofficial reports, but NCDPI does encourage you to run these monthly and report any class size exceptions to the State Board of Education.

Reminder:  Collecting Data for Headcount Transfers

There have been many questions as to the process in which DPI will be collecting the data for the Headcount Transfers. For FY 2021-22, we will use the same method as we have in previous years. A separate communication will be sent using the weekly newsletters. This communication will advise you as to when the HC Transfer System will open and the deadline that is being given to submit your transfers.

DPI has been working on a new method to collect this data using PowerSchool.  Although this method will not be used in FY 2021-22, we still ask that the report be run and approved no later than December 1, 2021. This process will be completed this year so that reports can be sent to DPI to ensure that the reports are working properly and can be used in FY 2022-23.

Reminder:  Years and Terms Setup for 2022-23

NCDPI has completed the Years and Terms setup at the state level so that PSUs can now begin creating their years and terms for next year. In addition, we expect to have all course codes for 2022-23 imported and available by December 1, 2021

Reminder:  ECATS Duplicate Student Numbers for Head Count

Please be reminded that the DPI EC Division has a federally required Active Child Count on December 1.  If you are asked by your EC division to log a ticket to PowerSchool for a duplicate student, please include the following in your subject “ECATS Duplicate Student Numbers for Head Count” and log as Priority 2.  Once the PowerSchool ticket is logged, please provide your EC division with the case number so they can log an ECATS ZenDesk ticket with the case number.  When DPI receives the ticket information from PowerSchool, DPI will complete the process.   When you receive a resolution to the case, you may also provide that to your EC division so they can add the resolution information to the ZenDesk ticket. 

If you have submitted a PowerSchool ticket for an EC duplicate student and did not include the proper subject of “ECATS Duplicate Student Number for Head Count”, please call the dedicated NC PowerSchool support line at 1-855-339-4790 with the case number and ask for the ticket subject to be updated. This allows the ticket to be given priority for December 1 Active Child Count.

Welcome to Home Base - A Quick Video of Who We Are

Each year, PSUs experience an influx of new staff.  The Home Base Team is aware of these changes and has created a short video to help acquaint and reacquaint users with Home Base. 

Please checkout the  "Welcome to Home Base" video which gives a quick overview of what Home Base is and how all its components work together. Feel free to share it with your peers and use it in your trainings. 

2021-22 NCEES Webinars

NCEES Webinars are held most Tuesdays from 4-5 PM.

Click on the Titles to Register. Navigate to Webinars 2021-22 to view webinar descriptions.

• Middle of Year Processes for Principals Tues. Nov. 30, 4-5 PM
• Middle of Year Teachers/Support Staff  Tues. Dec. 7, 4-5 PM
• Admin Reporting in NCEES  Tues. Dec. 14, 4-5 PM
• Understanding the Teacher Rubric - 2 hours  

RECORDING - PRESENTATION - FAQs

Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

• Schoolnet 
• NCEES/Unified Talent 
• Staff & Student UID (eScholar)

Support availability:

Web (NEW URL):  https://ncgov.servicenowservices.com/sp_dpi   -  24/7

Phone:  919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)

Technical support for SIS needs is handled directly by PowerSchool support using chat, phone, or by opening a case ticket.