Tonight's Home Base Maintenance Window

The next Home Base maintenance window is scheduled to begin tonight, October 15, 2021.  Currently, PowerSchool is the only known application that will undergo maintenance.  All other Home Base applications will remain available.

The PowerSchool application will be brought down tonight, October 15 at 7 p.m. and returned to service no later than 7 a.m. tomorrow morning, October 16.  The application will be made accessible to all users once maintenance is complete.  Please share this message with other staff as appropriate. 

Note:  Each year, a list of scheduled maintenance windows is published by NCDPI.  This is published in advance to help teachers and administrators better prepare for temporary outages and loss of access.  Please review the 2021-2022 maintenance schedule and put these dates on your calendar. In most cases, the entire window is not necessary and we can return systems to service earlier than listed. If emergency maintenance is required in addition to these scheduled dates, all users will be notified in advance.

Graduation Date Update

As implemented in the 2020–21 school year, students who graduate on or before August 6 in the 2021–22 school year and subsequent years can be included as a current school year graduate.

Students who graduate on or before August 6, 2022 must be added to the 2021–22 Final GDV (GDV2) report in PowerSchool. The due date of the 2021–22 Final GDV submission is set to August 11 to provide time for these graduates to be included. All PSUs must submit the 2021–22 Final GDV by August 11, 2022.

Students who graduate August 7, 2022 or later will be added to the 2022–23 Preliminary GDV report.

Retention Promotion (RP) State Reporting Collection Due Oct. 27 

The RP collects retention and promotion data for students that were in membership on the last instructional day of the 2020-21 school year.  The RP collection period expires October 27, 2021. Please run the report in PowerSchool, review the data for accuracy and approve.

For technical issues with the report, please submit a ticket to PowerSchool Support at http://help.powerschool.com. Questions regarding RP reporting can be sent to Student Accounting at studentaccounting@dpi.nc.gov.   

#GoOpenNC Point of Contact

NCDPI is seeking a #GoOpenNC point of contact for each PSU. We ask that each school or district designate someone within their PSU and submit their information in the survey below. Any questions can be directed to Corey.McNeill@dpi.nc.gov.

Contact Survey Link

Reminder:  Do Not Run Fall Legislative Class Report

While the reporting window is open for the Fall Legislative Class Collection in PowerSchool, the latest logic changes have not been moved to production at this time; therefore, we are asking PSUs to NOT run or approve these reports until further communication has been shared by the Home Base team. Currently, the logic for combination classes are not in production as well as the latest changes to the class maximum enrollment numbers. 

Reminder:  Advanced Courses in Mathematics Report

As per the December 2020 Advanced Courses in Mathematics legislation, the PowerSchool Advanced Mathematics Courses (AMC) report collects enrollment in advanced mathematics courses for students in grades 6 – 12 during the current school year. The report submission window for 2021-2022 is from October 15 – October 31, 2021.  This information will aid in NCDPI’s reporting to the Joint Legislative Education Oversight Committee.

The report shows enrollment counts and demographic information for both students who are currently placed in an advanced mathematics course and students not placed in an advanced mathematics course, for all students who achieved at the highest level on an End of Grade (EOG) or End of Course (EOC) mathematics assessment during the 2020-21 school year.  

LEAs are expected to run and approve the report both at the school and LEA levels for all schools offering grades 6 and higher.  AMC report submission is optional for Charter schools. 

Please contact Stephanie Cyrus at stephanie.cyrus@dpi.nc.gov with the Division of Advanced Learning and Gifted Education with questions.

Reminder:  Amplify Support Services

Amplify continues to work to improve their technical support services. They have added an option for a North Carolina-specific support team with special training on our implementation. To access this support line:

Call 1-800-823-1969 and select:  

• 1–current customers
• 1–technical support
• 5–NC educators

Reminder:  Learning.com Needs Assessment Survey

This survey is designed for district-level administrators/coordinators to provide feedback on what outstanding professional development and support resources are needed to ensure successful implementation of Learning.com. 

Please complete this survey by Friday, October 22, 2021.  The results of this survey will drive professional learning, resources, and communication methods for North Carolina Learning.com participants for the 2021-2022 school year. 

Survey link- https://bit.ly/LCOMNCSurvey2021

If you have any questions, reach out to State Program Manager, Tiffany Kinney at tkinney@learning.com.

Reminder:  FTE School

NCDPI would like to inform all PSUs that the DPI FTE school should not be used as a holding school during the school year and there should not be any student records in this school within your instance. This school may be used as a temporary holding school during the EOY process, but students must be moved back to their previous school and transferred out as a no-show within your instance after EOY. Failure to remove these students causes double enrollment in ECATS, resulting in record transfer issues. Please see page 7 of the End-of-Year User Guide for instructions.

What is a No-Show student?

When a student is enrolled in a school but did not show up on the first day of school, they are referred to as a " No-Show".  For the No-Show students to report correctly, the Entry Date must be equal to the Exit Date. Summer No-Show students should have summer entry/withdrawal dates after July 1 and before the first day of school. NCDPI recommends summer dates of 7/6 – 7/6 to avoid enrollment, reporting, and transfer student record issues. Always ensure student Entry Dates and Exit Dates in PowerSchool are correct. For example, the exit date should never be before the entry date.

Reminder:  OCR/CRDC - SY2021 Getting Started Information - PowerSchool Setup

Please inform other staff as appropriate.

Note:  PSUs that were not open in the school year 2020-2021 are not required to participate in this collection.

Dear Coordinators,

Thank you for submitting your contact information in EDDIE for the CRDC collection.  EDDIE will continue to be the authoritative source for CRDC contacts moving forward.  Please remember to update the system if the collection process has been assigned to another staff member.  Contact information recorded in EDDIE as of September 24, 2021, for this collection will be sent to the federal partner support team for the first log-ins to the CRDC Federal Submission Tool.

SY20-21 CRDC Screens in PowerSchool are Ready for Update

All PSUs must perform specific functional tasks within the PowerSchool system prior to running the PowerSchool CRDC Preview report.  These tasks can be performed by a single staff member with access to all entities within the PowerSchool instance or some school level tasks can be delegated.  Update these screens before the PowerSchool CRDC Preview Report opens in October.

Download the ‘Setting Up PowerSchool for the CRDC’ on the NCDPI CRDC Documentation and Webinars page under the North Carolina Specific Process and Procedures tab.  On this page you will also see NCDPI's timeline the collection process, links to federal resources, and NC specific documentation.  Webinar events are still pending.

The OCR will Open the Federal Submission Tool in December 2021

For those of you who may not be aware, the OCR sent a communication on August 13, 2021, stating they will open the Federal Submission Tool to the nation December 13, 2021.  Users across the nation will have 75 days to make corrections and must Certify the data in the tool by February 28, 2022. The OCR also announced there will be back-to-back submissions.  The official OMB package has yet to be published for the school year 2021-2022 collection.   You can read this message and others on the NCDPI CRDC Communication and Support page.

PowerSchool CRDC Preview Report Opens October 25, 2021

To provide all PSUs as much time as possible to review data in the Federal Submission Tool, NCDPI will open the PowerSchool CRDC Preview Report Monday October 25, 2021.  The PowerSchool report will close midnight of Friday December 1, 2021. 

NCDPI has also been working with the PowerSchool vendor on improvements to the PowerSchool CRDC report.  Most noticeably this year is that all views reside in one report.  Also included are views at the LEA level that allow you as the data collector a more global view of the CRDC setup process within your schools.  In addition, the student detail reports at the school level have been grouped by data set and the logic has been improved.

Thank you again for submitting your information.  NCDPI wishes you a smooth collection year!

Please contact me (Terra Dominguez) at any time with questions.

Welcome to Home Base - A Quick Video of Who We Are

Each year, PSUs experience an influx of new staff.  The Home Base Team is aware of these changes and has created a short video to help acquaint and reacquaint users with Home Base. 

Please checkout the  "Welcome to Home Base" video which gives a quick overview of what Home Base is and how all its components work together. Feel free to share it with your peers and use it in your trainings. 

Now Available: Keeping It Simple in Schoolnet 23 Self-Paced Course

The first self-paced Schoolnet course for the 2021-2022 school year is now available via NCEES, Canvas, and Home Base! This course is designed to be completed in about an hour and will award 0.1 Digital Learning Competency (DLC) CEUs. During this course, you will learn:

• What is Schoolnet?
• How do teachers and students access Schoolnet?
• How do teachers create Schoolnet assessments using readily available questions, including a look at the redesigned Test Details page?
• How do students take their tests?
• How do teachers analyze the results of Schoolnet assessments?

Complete the Canvas Studio video quiz as you watch, click Submit at the end of the video, and the credit will appear on your NCEES transcript automatically with a score of 80% or higher.

Register for this course: https://bit.ly/kisSN23reg

2021-22 NCEES Webinars

NCEES Webinars are held most Tuesdays from 4-5 PM.

Click on the Titles to Register. Navigate to Webinars 2021-22 to view webinar descriptions.

• Utilizing Staff Groups and PD Playlists  Tues. Oct. 26, 4-5 PM
• Middle of Year Processes for Principals Tues. Nov. 30, 4-5 PM
• Middle of Year Teachers/Support Staff  Tues. Dec. 7, 4-5 PM
• Admin Reporting in NCEES  Tues. Dec. 14, 4-5 PM
• Understanding the Teacher Rubric - 2 hours  

RECORDING - PRESENTATION - FAQs

Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

• Schoolnet 
• NCEES/Unified Talent 
• Staff & Student UID (eScholar)

Support availability:

Web (NEW URL):  https://ncgov.servicenowservices.com/sp_dpi   -  24/7

Phone:  919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)

Technical support for SIS needs is handled directly by PowerSchool support using chat, phone, or by opening a case ticket.