School Extension (SL2021-7) Data Reporting Technical Webinar - 6/4

Please save the date for an important upcoming technical webinar.  Per the legislation, LEAs are required to submit this information, participating Charters are encouraged.

TOPICS:

Data reporting requirements and processes for the SL2021-7 School Extension Program

Attendance requirements & reporting processes

WHEN:

Friday, June 4, 1:00-2:00 pm

https://ncgov.webex.com/ncgov/onstage/g.php?MTID=e2282e5cee4675d0fea5cd564893c2c0c

DPI HOSTS:

Office of Learning Recovery (OLR)

Digital Teaching & Learning

Enterprise Data & Reporting

WHO SHOULD ATTEND:

Primary point of contact(s) for school extension programs, CTOs, CAOs, Accountability Directors, PowerSchool Administrators, etc.

The Home Base Opt-in Process is Open

Coordinators and Technology Directors,

Please inform your district finance officers and charter principals/directors that the deadline for opting into Home Base is fast approaching.  Please remind them to opt into Home Base for the 2021-22 school year by June 15, 2021 to prevent loss of access to Schoolnet and NCEES PD.  For complete information on opting into Home Base, visit our Home Base Opt-in page that includes the Home Base Pricing Memo, a link to the Home Base Decision Tool, and FAQs.

If you have questions pertaining to the Home Base Opt-in process, please contact Yolanda Wilson at yolanda.wilson@dpi.nc.gov.

Note:  Only finance officers and charter school directors/principals should opt in for the PSU.  Complete details are listed in the attachment below.

• hb_pricing_memo_2021-22vs2.docx
  
  

Reminder:  NC-Summer School: Special Program 

As the school year ends, remember to add the special program, NC-Summer School, for students participating in the Summer School/Extension Program. For assistance, please refer to the Special Programs QRD on how to mass assign/enroll students into a special program.  When enrolling, use the start and end dates of your PSU’s summer program. If your PSU has more than one summer program, you may use multiple sets of dates depending on the student enrollment. 

It is at the PSU’s discretion to determine what is considered a session; for example, one PSU may describe a summer program with one week off for July 4 as a single session, while another PSU describes this as two distinct sessions. For more information, see the Home Base April FAQ . 

After the maintenance window is complete, the "??" in the special program will display properly. 

Reminder:  New Technical Contact PowerSchool IPT Certification in August 2021

In collaboration with PowerSchool, the Home Base Team will be offering virtual IPT certification training for new technical contacts from August 2-6, 2021.
 

• This training will span five full days. 
• Participants will have 90 days to take and pass the certification test after training. 
• Each PSU is allowed a certain number of technical contacts based on their ADM. 

If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790. 

NCDPI has created an IPT FAQ document to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.

Those who can attend the DPI offered IPT Training include: 

• Anyone who is replacing a certified technical contact for their PSU.
• A local charter school employee, not employed by a third-party company and has not previously attended IPT training.

Those who cannot attend this training are: 

• Third-party Charter school SIS management company employees
• PSUs wanting additional technical contacts above their desired allocation
• Anyone who has attended training previously. 

Note: Anyone who is not eligible for this training will need to arrange training and certification through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.   

Those who are eligible for this training session, please fill out the registration form.

𝐑𝐞𝐠𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧 𝐰𝐢𝐥𝐥 𝐜𝐥𝐨𝐬𝐞 𝐅𝐫𝐢𝐝𝐚𝐲, 𝐉𝐮𝐥𝐲 𝟏𝟔, 𝟐𝟎𝟐𝟏.

Reminder:  Graduation Date Extension

The North Carolina Department of Public Instruction has determined that students who graduate on or before August 6, 2021 can be included as a 2020–21 school year graduate. This is a change from the previously established July 15, 2021 deadline.

Students who graduate on or before August 6, 2021 should be added to the 2020–21 Final GDV (GDV2) report. The due date of the 2020–21 Final GDV submission has been extended to August 11, 2021, to provide time for these graduates to be included. All PSUs must submit the Final GDV by August 11, 2021, even if there are no changes.

Changes that could be made to the Final GDV by August 11, 2021:

• Adding students who graduate on or before August 6, 2021 not already included in the Preliminary GDV.
• Removing students who did not graduate but were entered as graduates in the Preliminary GDV process.

Students who graduate August 7, 2021 or later must be added to the 2021–22 Preliminary GDV report.

Reminder:  EDDIE Feed Update

Please be reminded that the Educational Directory and Demographical Information Exchange (EDDIE) feed to PowerSchool was disabled as a follow-up to last month's maintenance. PSUs may now begin submitting cases to PowerSchool support to add new schools and grade levels to their PowerSchool instance in preparation for the 2021-2022 school year. All changes made in PowerSchool for the current year, before EOY and after the EDDIE feed is disabled, must be updated in EDDIE manually before the feed to PowerSchool is reenabled. If the data is not accurately reflected in both PowerSchool and EDDIE when the feed is enabled after EOY, these changes will be overwritten by EDDIE since it is the authoritative source.

If you have any questions concerning EOY, please contact the Home Base Team at home_base@dpi.nc.gov.

Reminder:  EOY Pre-Validation (EPV) Reports

A new set of reports were added to the North Carolina state reporting dashboard. These EOY Pre-Validation (EPV) reports are to assist users in identifying items that need corrected or reviewed prior to running EOY. Schools will have the ability to run these reports through June 28. Districts should continuously run these reports throughout the reporting window to capture any erroneous records that have been created since the last run date. These reports can be unapproved and rerun at any time to ensure the schools are ready for EOY. 

PowerSchool is developing a second series of reports that will be considered as the “Final EPV Report” and will have a submission window of June 28 – June 30. Once that report is moved to production, the existing reports will be renamed to “Preliminary EPV Report”. The Final EPV will be an exact copy of the Preliminary EPV,  but will only be available at the district level, not at the schools. The purpose of the Final EPV is to capture any last minute errors that exist on the day of EOY. More details will be released once the final package is ready for production.

New Self-Paced Course on Curating Content in #GoOpenNC

We are so excited to try something new with our monthly webinars for #GoOpenNC. The webinar is now available on-demand in a mini Canvas course (you will need to login to NCEES via NCEdCloud to register).

The course is designed to be completed in one hour and NCEES will apply 0.1 CEU of Digital Learning Competency Credit to your transcript within 48 hours of completing the course.  The course is available until May 31, 2021

Follow Us on Social Media!

Follow us on Facebook, Twitter and Instagram, and begin receiving "Did You Know" tips featuring each Home Base product. 

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier.  If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today!  Make sure you share this information with other staff within your school.

Instagram:  @nchomebase         Facebook:  @nchomebase       Twitter:  @nchomebase

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

• Schoolnet 
• NCEES/Unified Talent 
• Staff & Student UID (eScholar)

Support availability:

Web (NEW URL):  https://ncgov.servicenowservices.com/sp_dpi   -  24/7

Phone:  919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)

Technical support for SIS needs is handled directly by PowerSchool support using chat, phone, or by opening a case ticket.