OCS Weekly Newsletter for June 12, 2020

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6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491

Weekly Newsletter- June 12, 2020

Thank you for updating Epicenter!!!

FYI: Our phone numbers have changed. See our new numbers below.


June 15th Homeless Data Collection Deadline:  All LEAs must make an annual homeless data submission even if there are "0" students to report.  Additional information is accessible through this link.  Technical assistance is available by contacting Patricia Lentz, Program Specialist, NC Homeless Education Program.


NC School Safety Grant Application:

Please note that the extended deadline is Friday 19 June 2020 11:59pm EDT. Your financial representative and your chief administrative officer will have to approve it by the deadline for it to be counted as submitted.  If you have any additional questions, please submit them to schoolsafetygrants@dpi.nc.gov for timely response, allow 24-48 hours for a response.

The NC School Safety Grant Program administered by the Center for Safer Schools has launched the solicitation for applications for the 2020-21 academic year.

. There will be no exception to this deadline. Grant applications must be submitted through NC CCIP which can be found at (ccip.schools.nc.gov).

The following links are being provided as tools to assist in the application process.

FAQs https://bit.ly/2ZxfXnA
Training Slides for CCIP Application https://bit.ly/2zjo10K

Please note this is new competitive process and not a continuation grant. All prior awards for SROs will end on 30 June 2020, you must submit a new request for any and all SROs that you currently have under this funding source. It is the intent of the Center to make award announcements on or before 1 July 2020.

Lastly, a required report entitled “NC School Safety Grant Program Final Report FY 19” is due Wednesday 15 July 2020 for the monies for academic year 2019-20. The form can be found in CCIP in the NC DPI Resources Section.

Thank you for what you do for the children of North Carolina, please submit questions and or concerns to schoolsafetygrants@dpi.nc.gov


SBE Guidelines for the Remote Instruction plan





Remote Instruction Plan Template




Remediation & Summer Jump Start FAQs




Legislative Update




School Business Closing Procedures & Dates



OCS Guidance for Charter Schools SB704/Session Law 2020-3 and SBE RIP Calendar and other Requirements 5/22/2020


OCS Guidance for Charter Schools House Bill 1043 / Session Law 2020-4 Supplemental Grants 6/2/2020

Final Remediation and Summer Jump Start Guidance has been issued by DPI.
Charter schools that serve grades
K-4 do need to submit their summer learning plan to DPI by June 22nd. (Section3.3 (13)) 


SBE approves funds for Remediation &Summer Learning:





The StrongSchoolsNC Public Health Toolkit (K-12)


is our first step to help North Carolina K-12 public schools find a safe way to open to in-person instruction for the 2020-21 academic year.

Schools will use the information in the StrongSchoolsNC Public Health Toolkit (K-12) with the upcoming operational guidance to be shared by NCDPI.


Key information inside the Toolkit:


  • Plan A: Minimal Social Distancing, Plan B: Moderate Social Distancing, or Plan C: Remote Learning Only.

  • Incorporates the most current CDC guidance for schools and includes requirements and recommendations for eight areas:

    • Social Distancing and Minimizing Exposure;

    • Cloth Face Coverings;

    • Protecting Vulnerable Populations;

    • Cleaning and Hygiene;

    • Monitoring for Symptoms;

    • Handling Suspected, Presumptive or Confirmed Positive Cases of COVID-19;

    • Communication and Combating Misinformation;

    • Water and Ventilation Systems;

    • Transportation; and

    • Coping and Resilience.

  • Includes a sample screening symptom checklist in English and Spanish,

  • Provides a flow chart and protocol for handling suspected or confirmed cases of COVID-19

  • Shares information on infection control supplies and PPE schools may need. 


Click here to view the StrongSchoolsNC Public Health Toolkit (K-12).


Download the social media toolkit, including images and language for social media posts. Help share this important information with students and their families across North Carolina.


Please direct questions about the StrongSchoolsNC Public Health Toolkit (K-12) to StrongSchoolsNC@dhhs.nc.gov



Below is a link to the Remediation and Summer Jump Start FAQ guidance document. 


To help recap important news of the week, we are pleased to bring you the NCDPI COVID-19 WEEKLY TOP TEN-Special Early Edition!

As a reminder, please forward this link to anyone in your organization you feel can benefit from receiving this information.  The link does not change.  New content is added to the top of the document weekly.



 K-3 Literacy:

The following is an updated version of the Read to Achieve Memo that was sent out previously in the May 29th NCDPI Weekly Top Ten.  It is very important that you read and refer to this document when planning and making RtA decisions.  Please share this document as needed within your district.


Please note that at this time we do not have any additional information on an approved list of vendors for districts to choose a K-3 Diagnostic assessment for the 2020-2021 school year; however, we will keep districts/charters informed. 


The K-3 Literacy team will continue to share all updates and new information regarding Read to Achieve and K-3 Literacy as the information becomes available. Thank you for your continued support!


Communications Team:

Please note we will transition to biweekly calls on Tuesday, June 16, 2020.    Our biweekly Tuesday calls will continue to be held at 8:00 a.m. and recordings will be provided in a follow-up email if you are unable to attend.  We welcome all communications leaders and superintendents to join our biweekly calls. Our biweekly calls occur in the off week of the standing superintendent and charter leaders calls by design, to keep an open channel between NCDPI and the field open each week. 


Dates for our upcoming calls are: June 16, June 30, July 14, July 28. 


6/10 Communications Call Recording:

The Follow-Up document with the webinar recording and integrated chat from the June 10, 2020 call is now available.    The link to this document does not change. New content is added to the top.



Summer Nutrition:



Virtual Marine  Debris Seminar Series:




2020-21 DLI Grant Applications

Upcoming Webinars


Please take note of the upcoming DLI Grant webinars that are taking place on Wednesday, June 17, 2020. We will provide details on the application process for both the Implementation and Planning DLI Grants. The webinars will be recorded and available for review on the DLI Grant website. Registration links for the webinars are noted below. 

About the DLI Grants: The RFPs for the DLI Grants were approved on March 5, 2020, by the North Carolina State Board of Education. These competitive grants are intended to support North Carolina Public School Units (PSUs) as they address challenges, harness opportunities, and leverage resources for digital-age, personalized teaching and learning. As specified in the Digital Learning Plan, this grant program is intended to support the development and dissemination of local innovative digital teaching and learning across North Carolina. 

During this round of the Digital Learning Initiative Grants, there are two Request for Proposal applications: Planning and Implementation. Please refer to the RFP materials on the DLI Grants website for detailed information about each grant opportunity as well as the submission guidelines. 

The deadline for all application submissions has been moved to August 31, 2020, at 5:00 p.m.

Planning Grant Webinar

Implementation Grant Webinar

Wednesday, June 17, 2020

1:00 – 2:00 p.m.

Wednesday, June 17, 2020

3:00-4:00 p.m.

Webinar Registration:


Please register for DLI Planning Grant Information Webinar on June 17, 2020, 1:00 PM EDT at:


 After registering, you will receive a confirmation email containing information about joining the webinar.

Webinar Registration:

 Please register for DLI Implementation Grant Webinar on June 17, 2020, 3:00 PM EDT at:


 After registering, you will receive a confirmation email containing information about joining the webinar.

Webinars will allow for a brief Question and Answer session. In addition, questions regarding these grant opportunities may be submitted by August 27, 2020, by 5:00 p.m. through the DLI Grants Questions Form. We will post responses to questions on the Q&A page.  

Lindsey Sipe (lindsey.sipe@dpi.nc.gov) and Julie Gurganus  (julie.gurganus@dpi.nc.gov), two of our Digital Teaching and Learning Consultants, are the leads on this effort and will be hosting the webinars and keeping track of the Q&A’s. 

We look forward to many of our North Carolina PSUs engaging in this competitive process as we continue to foster digital-age, personalized learning across our state. If you have questions, please contact Lindsey Sipe or Julie Gurganus.



1) What is the "FAFSA" and how is it used? The Free Application for Federal Student Aid (FAFSA) is the form that determines eligibility for state and federal financial aid to cover higher education expenses.
2) Where does the student data in the Finish the FAFSA database report come from? The NC Department of Public Instruction provides a list of the seniors for each participating high school. The senior’s name, date of birth, home address, and school code are matched with his or her FAFSA status (not submitted, submitted, completed, signed by student and parent and if chosen for verification), which is reflected in the database.
3) What do schools do with this information? School counselors who work with seniors can monitor their students who have or have not completed the FAFSA. They can advise seniors about correcting FAFSA errors or how to complete verification.
4) Is there a risk to student privacy? No income information is included in the Finish the FAFSA database. No Social Security numbers are included either. Access to the database is guided by regulations to safeguard student data and only authorized users at each school can access that school’s student data. Parents have the ability to opt-out so that student information does not appear in the Finish the FAFSA database. 
5) Can I share student data that I find in the Finish the FAFSA report? Student level data is protected by federal law and must not be shared with anyone other than the student or parent, and other authorized personnel at the school.  • The data should never be shared with other students.  • Sharing student data from one school with authorized personnel at another school is prohibited because authorization is school-specific. • Sharing student data within the school with unauthorized personnel at the same school is prohibited.  • Authorized personnel have been designated by the school district administration. • Access has been granted only to those persons, and/or to others persons from federally designated entities, such as GEAR UP.  Each participating school district signs an Data Use Agreement requiring the protection of student data and limitation of use of the data for intended purposes only.
6) Where do I get more information? The North Carolina State Education Assistance Authority (NCSEAA) is a state agency that helps North Carolinians pay for education. Contact Outreach@ncseaa.edu with questions or to request a Data Use Agreement for your school. 


State Board of Education News:




End of Year Power School Updates:

The 2019-20 EOY Process for the Home Base Suite of Applications will begin Tuesday, June 30, 2020. Home Base will be taken offline on Tuesday at 5:00 p.m. EOY processing and archiving of data will begin 8:00 a.m. on Thursday morning, July 2, 2020. 

2019-2020 PowerSchool EOY Guide Now Available!

The Home Base team has updated the PowerSchool End-of-Year User Guide for the 2020-2021 school year. Notable updates for this school year include:

  • A new grade level of -9 (XG) is now available for students who have reached the 12th grade and will return next year to continue receiving services. This is referred to as the Extra Grade level, or XG, on state reports. In PowerSchool, XG is represented as -9.
    • There will be more documentation released next week about -9 (XG).
  • The section with directions for charter schools has been updated with steps to ensure no student records remain in the DPI FTE School. In the past, it was common practice for charter schools whose terminal year was lower than 12th grade to move students into the DPI FTE School at EOY, then transfer them out. Due to ECATS, charters now need to move those student records out of the DPI FTE School and back into the charter school before transferring them out. No student records, whether active or inactive, can remain in the DPI FTE School.

The updated EOY user guide is a Google Doc that can be downloaded or printed as desired. Please be sure to review this guide in its entirety to ensure your PSU is ready for EOY. Home Base will go down for EOY at 5:00 p.m. on June 30, 2020. PSUs will begin local PowerSchool EOY processing at 8:00 a.m. on July 2, 2020. The guide can be found by clicking here or by visiting the NC SIS Resources page on the NCDPI website. As always, please direct any questions to home_base@dpi.nc.gov or to PowerSchool Support.


PowerSchool (EOY Contact Updates)

Please be reminded of the following and take the time to review your contact information to ensure the required fields are accurately completed. 

  • An alternate phone number is required on the EOY Contacts’ screen for both, the Primary and Secondary contacts (the alternate number should not be the same as the primary phone number). 
  • If there is a phone extension, it should be entered at the end of the Title field (e.g., Title:  PowerSchool Coordinator x4567). 
  • The EOY Contacts’ screen must have a Primary Contact and a Secondary Contact (Primary and Secondary cannot be the same person). 
  • The “Last School Ending Date (mm/dd/yyyy)” field on the EOY Contacts’ screen must be filled out and the page submitted even if your contacts have not changed from the previous year.
  • The “Login (User Admin Name)” fields on the EOY Contacts’ screen should match the “Admin Username” on the user’s Admin Access and Roles tab of the Security Settings’ screen.


Questions concerning EOY may be addressed to home_base@dpi.nc.gov



Charter leaders, please take a look at the timeline and requirements for the Second Annual NCCAT Beginning Teacher of the Year Award! Recognize your amazing beginning charter leaders. All the details are right here!


Second Annual NCCAT BTOY Award



The NCCAT Beginning Teacher of the Year  timeline has changed due to these unprecedented times. Please find a link here to the new timeline. https://drive.google.com/file/d/19cGanTnK5KwiXlKe2BNp2mgtn7Eb5Xgr/view


Upcoming Events and Reminders!

Save the Date!

OCS Huddle West 

July 28th, 2020

Brevard Academy

1110 Hendersonville Hwy, Pisgah Forest, NC 28768

OCS 2020 Summer Huddle West Registration


Virtual Huddle


VIRTUAL 2020 OCS Summer Huddle

Charter School Leadership Institute 2020

October 22nd & 23rd

Triangle Math & Science Academy,

312 Gregson Dr. Cary, NC 27511

COVID 19 Federal Funding & Waivers


Advanced Placement June Update:


K-12 Mathematics:





Foreign Language Opportunity:


Office of Charter Schools (OCS) Updates



Professional Learning & Renewals Newsletters

OCS Huddle West Interest Survey

Hot off the press guidance!


NC Department of Health and Human Services


Help protect your family and neighbors from COVID-19.

Know the 3 Ws. Wear. Wait. Wash.

#StayStrongNC and get the latest at nc.gov/covid19.


Office: 252-339-3009 

Mobile: 252-339-3009


5601 Six Forks Road Building 2

1928 Mail Service Center

Raleigh, NC 27699-1928


Did You Know?

Charter Schoolhouse
Online Resources from Finance & School Business Division
Topics with links to our most recent information:
Federal CARES Act
Funding and Allocations
PRC154 COVID-19 Supplemental Funds - State
Emergency Leave

DPI Logo

NCDPI Updates

Alternative Accountability Model Options 2020-21

ESY Services & Compensatory Education

Attendance Reporting in PowerSchool:

Urgent High Priority Triangle

Hi EDDIE subscribed users,


The data in EDDIE must be current at all times, so please don't enter any changes in EDDIE for 2020-2021 until after July 1, 2020. (The exception is new schools opening next year, those can be updated as needed.)


EDDIE will close at noon on June 30th to prepare for the rollover to 2020-21 and should re-open on July 1st.  A reminder notice and year end checklist will be sent out to all of the EDDIE subscribed users around the end of May or early June.

PowerSchool (PS) normally pulls data from EDDIE nightly.  PS will be turning off their data pull from EDDIE on April 20th.  This is done by PS to allow schools and districts to enter schedules and transitions for next year in PS.  


PS will determine when to turn their data pull back on after they complete their end of year process, usually sometime in July.  From July 1, 2020 until whenever PS turns their data pull back on, EDDIE must be updated with your 2020-21 changes, especially grade level changes that have been made in PS.  If EDDIE isn't updated before PS turns their data pull back on, the EDDIE data will overwrite PS and you will lose the schedules and transitions for those grades.  Contact your SIS or PS Coordinator for PS data pull dates and information.


Thank you, Nicola Lefler

EDDIE Administrator, NCDPI



State Board Policy GRAD-004

Leadership Opportunities:

CSUSA Human Resources Generalist

CSUSA School Enrollment Systems Specialist

Lake Lure Executive Director Job Posting

Thomas Jefferson Classical Academy Leadership Opportunity

Socrates Academy Elementary school teachers, middle school ELA teachers, and middle school band teacher.

Whom Should I Contact at the Office of Charter Schools?

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools


Georgia Maimone       984 236 2701

Program Administrative Assistance, Communications


Shaunda Cooper      984 236 2707

Consultant, Renewals & Performance Framework


Claire Porter              984 236 2709

Consultant, Professional Learning & Ready to Open Process


Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance


Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework


Darian Jones           984 236 2705

Consultant, Applications & Renewals


Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program


Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program